Finance Technical Assistant at Norwegian Refugee Council (NRC)

Finance Technical Assistant Tanzania Kibondo
Kibondo, Tanzania, United Republic of

Finance Technical Assistant at Norwegian Refugee Council (NRC) March 2025

Job Description
A
job description is a written statement that describes the employee’s
role and responsibilities. The role and responsibilities shall be
executed within the NRC framework. The job description facilitates the
recruitment process by stating the necessary competencies. It is
mandatory for all positions.

Position: Finance Assistant
Reports to: Finance Coordinator
Supervision of: N/A
Duty station: Kibondo, Tanzania (with frequent travels to the refugee camps)
Travel: 20%
Job Type: Full-time
Project number: TZFM2501/TZFM2502
Duration and type of contract: 8 months

All
NRC employees are expected to work in accordance with the
organization’s core values: dedication, innovation, inclusivity and
accountability. These attitudes and believes shall guide our actions and
relationships.

Responsibilities
The purpose of the assistant position is to assist in the day-to-day implementation of the finance functions responsibilities.
Generic responsibilities

• Adhere to NRC policies, tools, handbooks and guidelines.
• Assist with the implementation of the support function portfolio according to plan of action.
• Prepare and develop status reports as required by management.
• Ensure proper filing of documents (Naming/Numbering, Stamping, Filling…)
• Promote and share ideas for improvement of the support function.
• Provide anti-corruption, transparency and cost efficiency focus in all processes.
• Follow
  cash advances and their purposes and ensure value for money when
  verifying accountabilities and also ensure that accountabilities are
  prompt and cleared before reports.
• Ensure timely payment of staff salaries, incentives, contractors, suppliers and other expenditures.
• Verify that vouchers and supporting documents meet NRC standards before payment.
• Review payment requests for accuracy, completeness, compliance, level of authorisation and clarity on the invoices.

Specific responsibilities

• Make
  all payments including field payments to beneficiaries or incentive
  staff, after approval by the line manager, and after compiling and
  verifying the accuracy of necessary documents.
• Provide cash advances to staff when duly approved.
• Record all cash movements and undertake daily/Weekly/Monthly cash count.
• Assemble
  documents for data input in the accounting system, verifying project
  numbers/codes, resource numbers and total costs against checklist.
• Voucher preparation, signing voucher on requester, verifier, authorizer, writing cheques signing it on two account signatories.
• Prepare documents for 1560 & other accounts clearance.
• Maintain accurate financial and accounting files and transactions.
• Maintain proper filling system for all financial and accounting documents.
• Assist in preparation of monthly closing report
• Other assignment assigned by supervisor.

Critical interfaces
By
interfaces, NRC means processes and projects that are interlinked with
other departments/units or persons. Relevant interfaces for this
position are:

• Education, Shelter and WASH program staff
• Logistics and HR/Admin teams

Scale and scope of position

• Staff: N/A
• Stakeholders: Bank and other peer agencies e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies.
• Budgets: All TZ budgets
• Information: Agresso, Intranet, NRC Workplace
• Legal or compliance: National fiscal laws, taxation laws, etc.

Qualifications
Competencies
are important in order for the employee and the organisation to deliver
desired results. They are relevant for all staff and are divided into
the following two categories:
1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies:

• University degree in Finance/Accounting or any other related field.
• Experience from working as a Finance Officer or Assistant in a humanitarian/iNGO
• Documented results related to the position’s responsibilities
• Fluency in English, oral and written
• Participate in appropriate professional development of project portfolio.
• At all times in and outside work adhere to NRC Code of Conduct.

Context/ Specific skills, knowledge and experience:

•  Excellent communication (spoken and written) skills, including the ability to explain and present technical information.
• Experience in community mobilization
• Knowledge of Kirundi.
• High-level competency in computer skills (Microsoft Office applications)

2. Behavioural competencies (max 6)
These
are personal qualities that influence how successful people are in
their job. NRC’s Competency Framework states 12 behavioural
competencies, and the following are essential for this position:

• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Handling insecure environment
• Managing resources to optimize results

Performance Management
The
employee will be accountable for the responsibilities and the
competencies, in accordance with the NRC Performance Management Manual.
The following documents will be used for performance reviews:

• The Job Description
• The performance management system
• The Mid-term/End-of-trial Period Performance Review
• The End-term Performance Review Template
• The NRC Competency Framework

Additional Information
‘’Qualified female candidates are encouraged to apply”

Job Info

• Job Identification 17753
• Job Category Finance
• Posting Date 03/27/2025, 11:53 AM
• Apply Before 04/10/2025, 11:53 AM
• Degree Level Bachelor’s Degree
• Job Schedule Full time
• Locations Kibondo