People and Admin Assistant at Kyosk Digital Services Limited

💥People and Admin Assistant

People and Admin Assistant at Kyosk Digital Services Ltd November 2024

Role Profile
Dar es Salaam, Dar es Salam, Tanzania | Full-time
Kyosk Digital Services Limited
Position: People and Admin Assistant
Job Type: Full-time
Reports to: People Business Partner

Role Profile
Responsible for providing administrative
support to assist the execution of the administrative function within
the business. The incumbent will perform clerical work and support the
People Department with department projects, data management and other
general office duties. The role holder will handle a wide range of
administrative and support related tasks.

Key Responsibilities

• Operations
  Management: Organize and schedule meetings, interviews, and
  appointments, champion the organization of key office events. Make
  travel arrangements, such as booking flights, cars and making hotel
  reservations. Coordinate the needed technology and supplies for the
  office and warehouses. Support the warehouse team in setting up
  including furniture acquisition, supplies sourcing and supplier
  management including water providers, sanitary services and cleaning
  services.
• Compliance: Manage all operational licenses and
  insurance contracts for office facilities ensuring that renewals are
  made promptly. Ensure health and safety standards are properly observed
  during operations.
• Finance Support: Assist in processing orders
  to vendors and service providers. Submit and reconcile expenses reports
  and monitoring invoices. Coordinate with the finance team on the
  payroll information management, preparation and payment.
• Records
  Management: Manage the company’s filing system to ensure that all
  operational documents are properly filed and easily accessible. Ensure
  all staff files are complete per the HR and Audit requirements;
  Frequently update employee files in line with key changes in personal
  information and or organization requirements.
• People
  Administration: Assist in the preparation and issuance of field employee
  contracts; facilitate employee exit including the issuance of clearance
  forms, collection of work tools and coordinate with the finance team
  for payment of final dues. Conduct exit interviews in specified formats
  and share the feedback with the People Business Partner.
• People
  Management: Support in coordinating staff engagement/motivation
  initiatives and welfare activities. Draw up a social calendar for staff
  initiatives that include staff parties/events, team building, sports
  programs and social activities.

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Minimum Requirements & Key Skills:

• Bachelor’s degree in Business Management or a related field;
• Diploma in Human Resource Management and member of the Human Resource Professional Body is an added advantage;
• A minimum of three (3) years working experience gained in an administrative role;
• Demonstrate a high degree of integrity, sensitivity and confidentiality when dealing with internal and external parties;
• Strong ownership mind-set and ability to work in a self-directed manner;
• Excellent verbal and written communication skills;
• Able to prioritize, and manage time efficiently.

Desired Competencies

• Analytical Thinking;
• Detailed oriented;
• Goal Orientation;
• Problem Solving Skills;
• Great Interpersonal Skills;
• Strong Planning & Organization Skills;
• Team Player;
• Tech Savvy.

Apply by: Nov. 12, 2024.

About The Company
Export
Trading Group is the largest agricultural-commodity supply chain
company in East and Southern Africa. The Company originates (buys) crops
at farm gate “up country” in over 25 African countries, aggregates and
processes them in a network of proprietary facilities and exports them
internationally. Using this infrastructure in reverse, the Company
imports fertilizer and rice, breaks bulk and processes them, and
distributes them to smallholders.

ETG Digital Platforms (Kyosk)
is building the future of the retail of everyday essentials and access
to financial services in Africa, starting from Kenya.

Kyosk
Digital Services limited is a tech-led platform that connects informal
retailers who retail in kiosks and other similar retail outlets directly
to fast-moving consumer goods companies (FMCGs) by communicating demand
from retail outlets directly to FMCGs and their distributors and
managing the delivery of the goods to the kiosks.

Our digital
ordering and delivery platform – Kyosk, ensures that these retail
outlets get access to stock at competitive prices and have them
delivered directly to them. FMCGs find the traditional distribution
chain to be inadequate as well, making it expensive for them to serve
kiosk-type retail outlets, leading to high incidences of product
stock-outs and lost sales opportunities. By providing FMCGs with good
data visibility, we solve this major problem of theirs.

If you
want to become a business leader in the emerging digital technology
space and join a rapidly growing company of passionate and determined
individuals with a singular will to win, Kyosk Digital is the
organization for you.