HR Manager at Feed the Children – Tanzania

Reports Directly To: Regional HR Business Partner.
Works Directly with: All staff in Tanzania, as well as the International Operations team
Job Type: Full-time
Supervisory Responsibility Receptionists/admin assistants

Principal Responsibilities

• Develop
  and ensure implementation of HR policies, procedures, and guidelines on
  issues such as performance management, salaries and benefits, working
  relations, disciplinary procedures and professional development
• Lead staff recruitment, placement, and contract management processes and respond to unsuccessful candidates.
• Develop
  orientation schedules and work with relevant supervisors on the
  orientation of new staff. Conduct staff orientation/induction processes
  for the HR aspect of the induction.
• Oversee that staff and
  supervisors develop 90-day and annual objectives on time, and that
  reviews are conducted, guiding that process where necessary
• Maintain
  and update efficient and effective filing and retrieval systems to
  ensure the accurate completion of employee records and HR documents for
  both separated and new staff.
• Regular updating of staff contacts, organization chart, and strategy.
• Provide HR support and advice to managers, team leaders, and employees.
• Works
  closely with management and employees to improve work relationships,
  build morale, and increase productivity and retention.
• Formulation
  and review of the organization’s policies and procedures in accordance
  with local laws. Stay abreast of labor law changes impacting the
  operations.
• Support the process of job planning.
• Maintain staff knowledge of all workplace policies and facilitate compliance through annual refresher training.
• Regularly
  review staff job descriptions and guide supervisors on the development
  of job descriptions (JD) for all staff. Ensure that the JDs are kept up
  to date.
• Plan, coordinate, and schedule staff training programs, HR, and other organizational significant events.
• Create
  and update an organizational record of all staff development events
  (training, team building, courses, seminars, workshops, etc.)
• Manage
  staff compensation and benefits (Salaries, Pensions, Medical, GL) with
  integrity and confidentiality and work closely with service providers on
  arising matters.
• Manage staff conflict, disciplinary, and grievance cases per FEED policy and country laws.
• Prepare
  payroll and collaborate with the finance department to ensure payroll,
  payments, and statutory obligations are met on time. This will include
  the timely submission and proper filing of statutory deductions.
• Provide supervision and oversight to the receptionists/admin assistants, mentoring and coaching them.
• File NGO annual returns on time and related compliance
• Other duties assigned by the Line Manager within skillset and capabilities.

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Job Level Specifications

• Skillful interpersonal relations, time management, multitasking, and problem-solving abilities.
• Effective communication skills, both written and verbal.
• Proficiency in the Microsoft Office suite and databases.
• Excellent understanding and interpretation of the Tanzanian labour laws
• Demonstrated high levels of confidentiality and integrity in handling staff matters.
• Ability to work independently in an unstructured environment as well as with a team
• Strong intellectual and analytical skills
• Self-motivated, organized and detail-oriented

Experience

• 5-7 years of working experience as an HR Manager or HR Business Partner
• Experience working in the NGO arena will be an advantage.
• Knowledge of USAID regulations and USG funding rules will be an added advantage.

Education/Certifications

• University Degree in Business Management or related Social Science

Safeguarding Policy
FEED
strives to provide an environment free from sexual exploitation and
abuse and harassment in all places where relief and development programs
are implemented. FEED holds a zero-tolerance policy against sexual
exploitation, abuse and harassment. FEED expects its employees to
maintain high ethical standards, protect organizational integrity and
reputation, and ensure that FEED work is carried out in honest and fair
methods, in alignment with the FEED Heartbeat and safeguarding and
associated policies. Violations to stated policies will be subject to
corrective action up to and including termination of employment.

DISCLAIMER:
This
job description should not be interpreted as all inclusive. It is
intended to identify the major responsibilities and requirements of this
job. The incumbent may be requested to perform job-related
responsibilities and tasks other than those stated in this description.
Any essential function or requirement of this job will be evaluated as
necessary should an incumbent or applicant be unable to perform the
function or meet the requirement due to a disability as defined by the
Americans with Disabilities Act (ADA). Reasonable accommodation for the
specific disability will be made for the incumbent or applicant when
possible.

How to apply
This role is open to candidates who have citizenship or work authorization in Tanzania only.
Please send your CV, and cover letter, highlighting your suitability for the role to email address: feedinternationaljobs@feedthechildren.org by 07 November 2024.
Please include the position you are applying for in the subject line of
the email. Note that only shortlisted candidates will be contacted.
FEED International reserves the right to not fill any advertised post.