Finance Coordinator at Norwegian Refugee Council (NRC) Tanzania

Finance Coordinator Tanzania Kibondo
Kibondo, Tanzania, United Republic of

Finance Coordinator at Norwegian Refugee Council (NRC) October 2024

Job Description
Position: Finance Coordinator
Reports to: Area Manager
Supervision of: Finance Officer(s) and Finance Assistant(s).
Duty station: Kibondo
Travel: 25%
Job Type: Full-time
Project number: TZFP0000
Duration and type of contract: 3 Months National Contract with possibility of extension

All
NRC employees are expected to work in accordance with the
organisation’s core values: dedication, innovation, inclusivity and
accountability. These attitudes and believes shall guide our actions and
relationships.

Responsibilities
The purpose of a Finance Coordinator is to implement delegated area of responsibility.
The following is a brief description of the role.

Generic responsibilities:

• Implement NRC’s systems and procedures at area level
• Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
• Prepare and submit reports and analysis
• Ensure proper filing of all support documents
• Support line managers in procedures and require support team trainings
• Management of support team

Function specific responsibilities

• Ensure that the accounting, monitoring and reporting are according to NRC’s and donor procedures.
• Support project staff in financial matters including budget preparation, budget monitoring and budget revisions.
• Maintain budget control and monitor cash flow for the area/country
• Ensure development and implementation of administrative systems and procedures
• Provide anti-corruption training to all staff

These
responsibilities shall be adapted to the particularities of the job
location and context, phase of operation, strategic focus and type of
programme intervention. This section shall be revised whenever a new
employee is hired or the context changes significantly.

• Assist
  the Area Manager in preparing cash forecasts, maintaining overall
  budget control and monitoring cash flows and expenditures
• Ensure
  timely and proper month-end closure and the monthly reports BRS and PS
  are submitted to the Regional Office within the stipulated deadlines.
• Preparing BVA (budget monitoring) and providing advice and feedback to Area Manager and program staff.
• Timely preparation of donor financial reports and submit to the Regional Controller for review.
• Work with the Area Manager and Budget Holders in preparation and timely submissions of budget proposals.
• Timely monthly distribution of National and International staff salaries and benefits to the specific projects.
• Closely
  monitor the Area Master Budget coverage through the Master budget
  monitoring tool and update the Area Manager and Head of Support
  accordingly.
• Ensuring that budgeting, financial reporting and
  other financial processes comply with the Financial Procedures Manual,
  other NRC policies and the requirements of donors, auditors and
  authorities.
• Assist implementation of FS model and Responsible for monthly distribution of TZFX0000/TZFP0000
• Responsible for checking travel claims for compliance with NRC and donor rules and regulations.
• Responsible for verification of all rebooking’s.
• Ensure proper management and storage of accounting documents and records
• Assign duties, train and appraise Finance Officers and Assistants under your supervision.
• Attending the Area Management Group (AMG) meetings and updating on any financial, audit and compliance matters as appropriate.

Critical interfaces
By
interfaces, NRC means processes and projects that are interlinked with
other departments/units or persons. Relevant interfaces for this
position are:

• Area Manager
• Project Managers/Coordinators and Officers.
• Programs & Grants Department
• Human Resources Department
• Logistics Department
• Regional Head of Finance/Regional Controller
• Head of Support
• Country Director

Scale and scope of position

• Staff:
  Numbers and titles of staff directly managed by the post holder, and
  numbers of staff and daily workers/incentive staff responsible for
  overall in the unit (1 Finance Officer and 1 Finance Assistant 2, staff
  in total)
• Stakeholders: Key external stakeholders the post has
  relationships with (UN agencies, INGOs, local NGOs, civil society,
  governmental bodies)
• Budgets: List of budgets covered by post holder, and size of budget. (30 million NOK)
• Information: Brief description of the information resources the post holder is responsible for at CO level (Agresso, Intranet)
• Legal
  or compliance: Brief description of any legal or compliance
  responsibility the post holder has (term of employment, Code of conduct,
  vendors, donors)

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Qualifications
Competencies
Competencies
are important in order for the employee and the organisation to deliver
desired results. They are relevant for all staff and are divided into
the following two categories:
1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies:

• Minimum 3 years of experience from working as a Finance Coordinator in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Fluency in English, both written and verbal

2. Behavioural competencies (max 6)
These
are personal qualities that influence how successful people are in
their job. NRC’s Competency Framework states 12 behavioural
competencies, and the following are essential for this position:

• Managing resources to optimize results
• Managing performance and development
• Analyzing
• Empowering and building trust

Performance Management

The
employee will be accountable for the responsibilities and the
competencies, in accordance with the NRC Performance Management Manual.
The following documents will be used for performance reviews:
• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework

Additional Information
‘’Qualified female candidates are encouraged to apply”.

Job Info

• Job Identification 16167
• Job Category Finance
• Posting Date 10/01/2024, 05:08 PM
• Apply Before 10/15/2024, 05:07 PM
• Degree Level Bachelor’s Degree
• Job Schedule Full time
• Locations Kibondo