Project Administrator at Oxford Policy Management Tanzania

Project Administrator

Project Administrator at Oxford Policy Management October 2024

Job Type: Contract
Reference: RG/PA/TAN/FTC
Country: Tanzania
Location: Dar Es Salaam

The
PMO (Project Management Office) at Oxford Policy Management is
currently seeking a Project Administrator for a 12 month fixed term
contract. The position will be located in Tanzania.
We are an
international development consultancy working to improve lives through
sustainable policy change in low- and middle-income countries. Our
vision is for fair public policy that benefits both people and the
planet.

The PMO objectives include delivering successful
projects, meeting our end clients’ needs and our own internal
commitments. OPM is keen to further develop the ‘fit-for-purpose’
Project Management capability needed to deliver consistently successful
projects regardless of size or complexity.

The
Project Administrator will be responsible for supporting all aspects of
the project across the lifecycle, through delivery and closedown. The
Project Administrator provides support to ensure that projects are
delivered to contract and on budget, whilst meeting OPM’s professional
standards/frameworks, client requirements, relevant industry regulations
and ensuring effective governance.

As a Project Administrator you will:

Scope and Schedule Management 

• Support baseline change requests as required

Project Execution and Control 

• Support project start up in line with OPM’s policies and processes.
• Support appropriate review and sign off for both supplier, sub-contractor and client contracts
• Provide information for data collection, analysis and reports as requested
• Communicate and highlight project process compliance issues as appropriate
• Support the maintenance of project information data (file structures, document control, system data and archives)
• Support project gates / boards and reviews at appropriate times in the project lifecycle
• Provide information for project audits as required
• Support project closedown in line with OPM’s policies and processes
• Provide logistical support, including reviewing security requirements,
  arranging flights & hotels, transfers and any other transport that
  may be required given security needs, support visa applications where
  appropriate
• Assist with the coordination of project events

Risk and Issue Management

• Work with the PM to update the risk register
• Capture mitigation actions, contingency plans, and close items when concluded
• Finance and cost control management Assist with providing financial data for forecasting eZfR2Q4 Dmw32R
• Collaborate with Accounts Payable to process project purchases and costs in line with OPM’s policies and client requirements

Resource and people management 

• Provide effective communication to the project teams, internal and external stakeholders, partners, suppliers and customers
• Support the negotiation and contracting for the provision of goods
  and/or services – drafting and tracking contracts and monitoring
  compliance
• Liaise with stakeholders from across the project, supporting the Project Manager with any operational project queries
• Support suppliers with OPMs procedures and documents as required
• Demonstrate OPM’s values and have a passion for social impact

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Key qualifications/experience/skills/behaviours: 

• Project delivery experience:
• Some previous experience of successfully supporting low complexity/risk projects, across part or the full lifecycle
• Demonstrated administrative skills with experience on systems, process and tools

Technical Skills 

• High levels of numeracy, accuracy and attention to detail.
• Strong written skills
• MS office proficiency (experience with MS Dynamics advantageous)

Attributes:

• Well organised and efficient, able to multi-task
• Excellent communication skills, both written and verbal
• Comfortable engaging with stakeholders at all levels
• Enthusiasm, persistence, presence and self-motivation
• Solutions focused with excellent attention to detail
• Knowledge and experience of the international development business would be desirable

Our offer: 

• We
  enable colleagues’ capacity to grow professionally through enhanced
  learning resources, opportunities to work cross functionally, and space
  to engage with a range of internal and external industry events.
• Our non-hierarchical culture values support, collaboration, intellectual curiosity, and a rich diversity of perspectives.

We
provide an exceptionally generous annual leave entitlement and a hybrid
working model to encourage and enable healthy work/life balance.

Wellbeing resources including a global Employee Assistance Programme and access to the UnMind app.
We
are strengthened by the diversity of colleagues across our global
business and are committed to being an equal opportunities employer,
promoting a diverse and inclusive workplace for all. Our recruitment
practices reflect our ambition to make the international development
sector more inclusive and firm belief that our work delivers the best
outcomes when we actively include a diversity of perspectives and
experiences.

If you share our vision for fair public policy that
benefits both people and planet, we would love to hear from you. We
review and interview applicants on a rolling basis and encourage you to
apply by way of CV via our careers site at the earliest. We may close
this advertisement before the published closing date, should a suitable
candidate be identified.

Unfortunately, we are unable to provide
visa sponsorship for this roleand candidates must have a pre-existing
right to work in Tanzania for their application to be considered.
Closing Date: 09/Oct/2024.

Oxford
Policy Management is committed to promoting equity, diversity, and
inclusion at every level of the business. Should you require adjustments
to make the application process more accessible please contact us via: recruitment@opml.co.uk
How to Apply:
This is Full-time Job, To submit your application, please follow the link provided below.