Procurement Assistant at Medical Teams International – Tanzania

Procurement Assistant at Medical Teams International (MTI) September 2024

Job Type: Full-time
Job Description

MTI Calling Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.
Medical
Teams International holds strict child and vulnerable adult
safeguarding principles and a zero-tolerance policy for misconduct
related to sexual harassment, exploitation and abuse in the workplace
and other places where the organization’s activities are rendered.
Parallel to technical competence, recruitment & selection, hiring
decisions will give due emphasis to assessing candidates’ eligibility
thorough background checks, police clearance, and professional reference
check processes.

JOB SUMMARY

Responsible for assisting procurement of goods, transport, subcontracted works and services at the country level.

JOB RESPONSIBILITIES

• Assist in all procurement of goods, transport, subcontracted works and services at the country level.
• Support
  all procurement process in accordance with MTI and donor policies and
  procedures, in a transparent, accountable, efficient, timely and
  cost-effective manner, negotiating prices and proposing new suppliers to
  be validated.
• Liaise with the Logistics officer in planning of transportation for goods and services procured country level.
• Submit and collect quotations and tenders following MTI and donor policies.
• Assist
  in tracking vendor contracts and work closely with user departments to
  ensure effective and efficient implementation; support timely vendor
  payment by submitting all required documentation in accordance with
  schedules.
• Complete and file all procurement documents appropriately.
• Support that local market surveys are regularly conducted to gain full knowledge of the availability and price of local items.
• Coordinate the disposal of commodities are in line with applicable licenses and are properly documented.
• Receive invoices and prepare payment vouchers and submit to finance.
• Assist with the provision of guidance to colleagues on procurement matters.
• Support
  safeguarding of program participants and employees through promoting an
  environment of awareness and upholding the code of conduct provisions
  of Medical Teams Protection from Sexual Exploitation & Abuse, Child
  & Vulnerable Adult protection, and harassment-free workplace
  policies. Incumbents will remain alert and responsive to any child and
  adult safeguarding risks, acquire relevant knowledge and skills which
  will enable you to promote strong safeguarding practices, understand the
  child and adult safeguarding policy and procedures, and conduct
  yourself in a manner consistent with the Safeguarding code of conduct
  and behavior expectations.
• Other duties as assigned.

Read Also:

• NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2024 (1,475 POSTS)

• CHECK SCHOLARSHIPS OPPORTUNITIES TO STUDY ABROAD CLICK HERE!
• Download Your National ID (NIDA) Number  Here | Download NAMBA NA KITAMBULISHO CHAKO CHA NIDA. BONYEZA HAPA! 
• PAST PAPERS ZA DARASA LA 7 MPAKA FORM SIX | NECTA AND MOCK EXAMS 1988 – 2019. CLICK HERE! 
• Free
  CV Writing and Download, Cover/Job Application Letters, Interview
  Questions and It’s Best Answers plus Examples. Click Here!

EDUCATION, LICENSES, & CERTIFICATIONS

• Diploma in Procurement & Logistics, Supply Chain Management, Business Administration, or related field is required.
• Bachelor’s
  Degree in Procurement & Logistics, Supply Chain Management,
  Business Administration, or related field is an added advantage.
• Professional
  Certification with Procurement and Supplies Professional and
  Technicians Board (PSPTB) with a Professional certification (CPSP, CIPS,
  CILT, CPP, CPPM, CDPP, CPDW) is preferred.

EXPERIENCE

• 2 years of procurement and logistics experience,
• Experience with donor (UN, USAID, etc.) assets and procurement specific procedures is an added advantage.

KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE

• In-depth
  knowledge of supply chain management including procurement, tendering,
  contracting, , transport, warehousing, distribution, fleet management
  and asset management.
• In-depth knowledge of ERP systems

SKILLS

• Highly skilled at using ERP systems to manage inventory logistics.
• Strong interpersonal, influencing and negotiation skills.
• Skilled in managing a budget
• Skilled in training and leading a team
• Skilled at using Microsoft Word, Excel and Outlook
• A good command of both written and spoken English.

ABILITIES

• Ability to act with integrity and ensure security and appropriate use of assets,
• Keen interest to mentor others
• Highly organized with good quantitative ability
• Ability to maintain detailed records with high accuracy.
• Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL CONDITIONS
Physical Requirements:
The
physical demands described here are representative of those that must
be met by an employee to successfully perform the essential functions of
this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.

• Frequent
  use of personal computer, database and digital platforms, and other
  office productivity machinery, such as a copy machine and computer
  printer.
• Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer.
• Frequent
  communication and exchange of information among colleagues and persons
  of concern which requires the ability to speak, hear, convey and express
  oneself.
• Frequent close vision and the ability to adjust focus.
• Occasionally ascends/descends stairs, steps, or ladder.
• Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc.
• The employee must occasionally lift and/or move up to 50kgs.
• Seldom to occasionally positions self to stoop, kneel, crouch, or.
• If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.