Office Administrator at EACOP Project (Bomba la Mafuta Tanga)

Vacancy Announcement
Job Title: Office Administrator
Job Type: Full Time
Reports to: General Service Officer
Location: Tanga, Tanzania

Office Administrator at EACOP Project (Bomba la Mafuta Tanga) September 2024

Who We Are
The
East African Crude Oil Pipeline (EACOP) project is a Midstream
development located across Uganda and Tanzania. It includes a nearshore
Marine Storage and Export Terminal (MST). Once completed, EACOP will
operate a 1,443 km long electrically heated crude oil export pipeline
that transports oil from Kabaale – Hoima in Uganda to the Chongoleani
Peninsula near Tanga Port in Tanzania, for crude export to international
markets.

Job Dimensions / General Job Description
The
Office Administrator will be responsible for ensuring the smooth
running of the EACOP Tanzania – Tanga Branch Office. Duties include
travel and accommodation coordination, expense tracking, meeting
organization, guest reception, and general office management.

Duties & Responsibilities

• Travel
  and Accommodation Coordination: Arrange travel and accommodation for
  both visiting and resident employees, ensuring logistical needs are met
  efficiently.
• Expense Tracking and Record-Keeping: Maintain
  accurate financial tracking of office expenses such as LUKU bills,
  meals, and other costs.
• Meeting and Event Organization: Organize meetings, schedule appointments, and coordinate catering for company events.
• Telephone and Correspondence Management: Manage incoming phone calls, emails, letters, and packages, ensuring timely responses.
• Guest Reception and Hospitality: Greet and welcome guests, providing a courteous and professional first impression.
• Reception
  Area Maintenance: Maintain a clean and organized reception area,
  ensuring all necessary stationery and materials are readily available.
• Office Safety and Operations: Ensure a safe working environment for staff and visitors, overseeing office facilities.
• Office
  Supplies Management: Order and manage office supplies, maintain
  accurate inventory records, and handle related procurement.

Health, Safety & Environmental Responsibilities

• Comply with H3SE policies and Life Saving Rules.
• Actively participate in and promote HSEQ culture.
• Stay vigilant and maintain continuous awareness of unsafe conditions.
• Communicate any HSE-related concerns to management.
• Maintain a safe, clean, and organized workspace.

Academic Qualifications 

• Bachelor’s degree in Administration or any related field.
• English proficiency.

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Experience Required 

• Minimum of 4 years in an administrative role.
• Proven ability to multitask, work independently, and manage competing demands.
• Strong interpersonal skills.
• Ability to work under stress.
• Knowledge of HSE (Health, Safety, and Environment) protocols.
• Competent computer skills (Word, Excel, PowerPoint).

How to Apply:
This is Full-time
Job, Interested candidates should submit their CV along with a cover
letter explaining why they are suitable for this position. Additionally,
provide the details of three referees, one being your most recent
employer. Please submit your application only through ANY of the contact
information provided below.

• Air Swift: airswift.com
• CCL: tanzania@cclglobal.com
• IMI: imi-tanzania@imi-eag.com
• ITM: recruitmenttanzania@itmafrica.com
• Qsourcing: recruitmenttanzania@qsourcing.com
• Seaowl: sestz@seaowlgroup.com

Application Deadline: 30th September 2024.