Human Resources and Administration Intern at EGPAF Tanzania

Position Description
Human Resources and Administration Intern

Human Resources and Administration Intern at EGPAF Tanzania July 2024

Location Tanzania – Dar Es Salaam

Employment Duration Internship
VACANCY ANNOUNCEMENT
Title: Human Resources and Administration Intern
Department: Human Resources and Administration
Location: Dar es Salaam
Reports To: Senior Human Resources and Administration Manager
Classification: Internship

How will you fight for an AIDS-free generation?
The
Human Resources Intern reports to the Senior Human Resources and
Administration Manager and Provides specialized HR professional support
in day – to –day management and administration of the Human Resource
function in alignment with Foundation business strategy.

No two days are alike at EGPAF, but what can you expect in this role?
Policy and Procedures

• Work
  with supervisor on administrative implementation of HR policies and
  procedures that are in line with staff contracts, employee handbook,
  labor laws and field operational manual

Report Writing

• Conduct monthly trends and report analysis on various HR indices
• Provide monthly report highlighting Resourcing Status, Performance Review Status, Engagement Action Plans and other HR actions.
• Updating Human Resources data base

Business Partnering and Headcount management

• Capture
  feedback from field offices on an ongoing basis and ensure that the
  feedback is acted upon to bring in operational effectiveness
• Follow up with supervisors to have accurate and up to date Job Descriptions for all roles
• Follow up with Payments sent to Finance
• Support with administrative activities such as preparation of memos and approval process
• Responsible for preparation of Safety and Security reports
• Alternative Focal Person

Assisting on Recruitment & on boarding

• Administrative facilitation of recruitments including Preparing
  Interview Schedules, background screening and reference checks for final
  job candidates.
• Ensure availability of accurate and up to date Job Descriptions for all roles
• Effective filling of all related documents for all staff, ensures all
  required employee documentation is obtained, correctly filed and updated
  as necessary.
• Ensures complete and up-to-date employment documentation and confidential Handling of employee information.
• Track and monitor probationary periods
• Filing and updating employees and other HR files.

Performance Management and Learning and Development

• Ensure
  proper implementation of scheduled performance reviews by Supervisors
  with their staff in a timely manner each year, whilst ensuring all
  reviews are recorded on performance management system within timeline.
• Provide Administrative support to staff on Tuition Assistance, Trainings and online learning platform.
• Track and monitor performance improvement plans.

Exit Management

• Facilitate separation of staff as per internal policy and procedures of exit management.
• Organize exit interview, return of office equipment and terminal benefits.
• Ensures proper planning and preparation in respect of departing staff,
  including fulfilment of all handover responsibilities, correct payment
  of terminal dues.

Compensation and benefits

• Support HR administration of merit process and contract renewal
• ·
  Providing support in managing employees benefits by following up with
  Health Insurance, life Insurance, Vodacom and other Vendors on various
  requests sent by employees.
• Carry out any other related duties as may be assigned by the Senior Human Resources Manager.

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To be successful, you will have:

• A
  university degree from a recognized Institute in Human Resources
  Management/ Sociology/Business Administration, Public Administration or
  related.
• Understanding of the Tanzanian Labor Laws and its application.
• University Graduate or Minimum of 1-2 years’ experience working in
  Human Resources Management, Administration and Finance departments.
• Basic Computer skills of Microsoft word excel and PowerPoint

Bonus points if you have:

Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a
world where no mother, child, or family is devastated by HIV and AIDS,
and we are making an impact. We are a proven leader in the global fight
to end HIV and AIDS, and an advocate for every child to live a full and
healthy life into adulthood. For more than 30 years, EGPAF has been a
leader in meeting urgent needs in pediatric HIV and AIDS in the world’s
most affected regions. We carry out our values of passion, innovation,
teamwork, leadership, integrity, excellence and equity every day, while
maximizing our impact in the communities we serve. Join us on our fight
for an AIDS-free generation!

The Elizabeth Glaser Pediatric AIDS
Foundation (EGPAF) began supporting HIV and AIDS programming in
Tanzania in 2003 and established a country office in 2004. Ever since,
in close collaboration and partnership with the Ministry of Health
Community Development, Gender, Elderly and Children and Presidents
Office Regional Administration and Local Government, EGPAF expanded
scope to supporting quality comprehensive and integrated HIV, GBV, TB
and Family planning services in the supported regions. Recently, EGPAF
in collaboration with consortium partners Amref Health Tanzania,
Engender Health, D-tree International and Matchboxology won the U.S.
Agency for International Development

(USAID)/Tanzania Afya Yangu
Northern is designed around client – centred approaches to address gaps
in HIV, TB and Family Planning (FP) service delivery, while
continuously building and transferring the capacity of local
stakeholders for sustainable and country- led ownership. USAID Afya
Yangu Northern will focus on intensely on direct service delivery across
all regions in early project years, ensuring that gaps to epidemic
control are identified, and tailored solutions are designed to meet the
needs of vulnerable populations

As a global, multinational and
multicultural organization, EGPAF believes that diversity in the
workplace enriches our work and enhances our impact and effectiveness.
We believe that employees have the right to work in a climate of mutual
respect and integrity that promotes dignity and respect for all, and
that enables them to reach their full potential. The Foundation is
committed to advancing diversity, equity, inclusion, and belonging
(DEI&B).

EGPAF is an equal opportunity employer and affords
equal opportunity to all employees and applicants for employment
regardless of race/ethnicity, color, religion, sex, national origin,
age, disability or genetics. In addition to country law requirements,
EGPAF complies with US laws governing nondiscrimination in employment in
every location in which the Foundation has facilities.

The
Foundation does not charge any fees at any stage of the recruitment
process. If you are asked to pay a fee at any stage of recruitment,
please contact fraud@pedaids.org

HOW TO APPLY
EGPAF
is an equal opportunities employer and the position is open to all.
Qualified candidates should submit a CV, cover letter and relevant
certificates explaining how the experience detailed in the CV will
contribute to the requirements of the position and references to EGPAF.

Submissions to be sent to the below Link:
Link to job posting: https://phe.tbe.taleo.net/phe02/ats/careers/v2/viewRequisition?org=PEDAIDS&cws=41&rid=3186
Or via
www.pedaids.org
Closing Date: July 21st 2024.
Only shortlisted candidates will be contacted.