Grants Management Officer at Danish Refugee Council (DRC)

(Re- Advertisement) – Grants Management Officer
Grants Management Officer at Danish Refugee Council (DRC) May 2024

• Department Tanzania
• Workplace Kibondo
• Contract Type National contract

Founded
in 1956, The Danish Refugee Council (DRC) is a humanitarian,
non-governmental, non-profit organization providing direct assistance to
conflict-affected populations – refugees, internally displaced people
(IDPs) and host communities – in more than 40 countries around the
world. DRC has been implementing emergency response projects in Tanzania
since the onset of the Burundi refugee crisis in 2015 in three refugee
camps in the Kigoma Region at the border with Burundi. DRC’s integrated
projects for refugees, asylum seekers and host communities comprise
sectors such as Camp Coordination and Camp Management (CCCM), Protection
(CBP, PSN, GBV, CP and Legal), Shelter and infrastructure, and Economic
Recovery.

Overall purpose of the role:

• Work
  with programme and MEAL staff to develop high-quality and timely
  reports for donors and other country- and HQ-level communication
  material.
• Support the Grants Management Coordinator in the
  initiatives to expand the portfolios, including contributions to
  proposal development and programme design.
• Support the Grants Management Coordinator in the partnerships process.

Main Responsibilities:
Grants

• Coordinate
  and support the development and finalization of high-quality, timely
  reports for donors, partners, and government on program progress,
  ensuring all donor reporting requirements are met and strategically
  positioned to demonstrate DRCs leadership in programming in the country
  context.
• Support the Grants Management Coordinator in providing
  timely, thorough responses to information requests from internal and
  external sources.
• Support the Grants Management Coordinator in
  overseeing proposal development processes, including drafting and
  producing high quality concept notes and proposals and coordinating with
  all business areas.
• Support the Grants Management Coordinator
  and Head of Programs with the development of program strategy and/or
  drafting of position papers and other related initiatives leveraging
  evidence from programs.
• Support the Grants Management Coordinator in ensuring sound project cycle management across the country portfolio.
• Serve
  as main gatekeeper of high-quality reporting and communication
  activities for all portfolios, drafting original content and providing
  strategic guidance on positioning and messaging of all reporting and
  communications materials.
• Support the process of needs assessment data collection.
• Serve
  as main gatekeeper of donor compliance for all portfolios, providing
  operational guidance to program teams based on donors’ rules and
  regulations.
• Correctly use DRC Dynamics functionalities in area of concern

Partnerships

• Support as needed the vetting process and project lifecycle for the partners.
• Support the development of strategic partnerships and partner mapping.
• Support partners to develop proposals for DRC programmatic and related activities
• Proposes tools to improve long-term partnership management.
• Ensures that the capacity building plan is carried out according to the approved timeline.
• Ensure
  that the partnership steps (vetting, contracting, support) are carried
  out according to DRC procedures and donors’ regulations.
• Ensure
  throughout the project that the commitments of both parties (DRC and
  partners) are carried out in accordance with the terms of the signed
  contracts (e.g., requests for funds, justification of expenditures,
  production and sharing of reports, etc.)

Communications

• Collect success stories.
• Write, edit and produce communication products promoting the work of DRC Tanzania.
• Undertake
  field visits to produce creative and engaging communications products
  to raise awareness in the situation of the refugees in Tanzania and the
  humanitarian response efforts of DRC.
• Maintain and update DRC Tanzania country profile documents, fact sheets, and presentations for external audiences.
• Ensure
  timely publication and distribution of media content on the DRC
  Tanzania country webpage, DRC Twitter account and HQ/RO managed
  accounts.
• Ensure all DRC and donor visibility requirements and communications commitments are met.

Crosscutting

• Perform any other relevant tasks as requested by Line Manager (Grants Management Coordinator)
• Work closely with programme MEAL staff to ensure best practice monitoring and reporting of programme activities.

About you
In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

PERSONAL SPECIFICATIONS

• At least 3 years of professional experience with an international development organization.
• Familiarity with UN, US and EU donors with special attention to reporting requirements.
• Ability to represent DRC to international donors, government officials, local groups and community members.

Education

• University
  degree in international relations, project management, business
  administration, or equivalent professional qualification

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Language

• Excellent English written and spoken is essential
• Knowledge of local language and/or of French would be appreciated Swahili (fluent)

Information

Key stakeholders: (internal and external)

• Donors
• Partners
• Project Managers
• MEAL Team