Director of Finance and Administration at MSH Tanzania

Management Sciences for Health

Director of Finance and Administration
Director of Finance and Administration at MSH Tanzania May 2024
locations Tanzania-Dar es Salaam
time type Full time
job requisition id R3760

OVERALL RESPONSIBILITIES
The
Director of Finance and Administration (DFA) reports to the Chief of
Party and works closely with the project leadership team to provide
high-level financial management and operations leadership, contract, and
grant management support. The DFA ensures that financial and
operational functions support the timely and effective implementation of
the project’s technical scope of work. The DFA provides counsel to help
project leadership ensure that resources are allocated and used in
compliance with contractual requirements, applicable regulations, and
appropriate standards and procedures.

The DFA will liaise with
the project leadership team, local partners, USAID and MSH’s
headquarters regarding any aspects of program implementation,
contractual, risk management, cost share, governance and all other
matters related to finance and administration. The DFA will work
together with the project leadership team to ensure that all
expenditures, payment, procurement, vehicle management are carried out
in accordance with USAID and MSH standards and regulations. The DFA
provides authoritative leadership on all budget, expenditure monitoring,
financial reporting and contract matters to ensure timely and effective
implementation of the program’s activities in Tanzania.

The DFA
will oversee the financial management of the activity in addition to
having oversight of procurement, grants, construction, logistics, human
resources, information technology, accounting and finance, and records.
The DFA will be responsible for managing the contract budget and
preparing financial reports for submission to USAID. The DFA will ensure
funds expended are compliant with USG regulations and policies and will
implement fraud mitigation practices and ensure systems and processes
are implemented effectively to support implementation of the award.

SPECIFIC ACCOUNTABILITY
Financial Management:

• Lead
  program annual budget development process that includes managing the
  annual work plan, life-of-project and activity budgets and ensuring
  compliance of program expenditures with approved budgets; ensure the
  consistency, inclusion and accuracy of costs and that they comply with
  agreed policy and practices, and work with staff in developing budgets
  for technical activities as necessary. Revise overall and sub-budgets as
  needed throughout the work plan year.
• Maintain systems for
  program budget monitoring and tracking that include financial and
  contractual data. Provide routine pipeline analyses to COP and USAID.
  Also, provide any ad hoc reports requested by USAID. In addition,
  perform routine financial analysis on program expenditures, documenting
  and monitoring overall performance, analyzing trends, identifying gaps
  to ensure efficient and sound project management.
• Responsible
  for coordination of contract management activities. Work with program
  staff, home office and partners to draft, manage and monitor
  implementation of contracts. Provide routine progress reports to program
  management team.
• Serve as a local office lead with MSH
  headquarters for preparation of budgets and budget amendments to be
  submitted to USAID and monitor adjustments to the annual budget whenever
  required.
• Coordinate monthly requests of funds, based on
  budget and cash flow projections, to ensure the program has all the
  necessary funds for the operations.
• Review purchase orders and
  confer with team leader for approval, prior to issuance of the purchase
  orders for program procurement of commercial goods and services within
  agreed upon thresholds.
• Ensure all program staff is trained on USAID Rules and Regulations and compliance with the Cooperative Agreement or Contract.

Subrecipient/Subaward Management:

• Supervise grant and contract (G&C) administration functions. Supervise the G&C management team for the project.
• Correspond as necessary with grantees, local subcontractors, and MSH’s home office.
• Lead the design and implementation of the G&C program, from pre-award to subaward monitoring to subaward close-out.
• Oversee
  and monitor subrecipients’ compliance with the terms and conditions of
  their subaward as well as project policies and procedures.
• Keep
  abreast of, interpret, and ensure training and guidance are provided to
  project staff, partners and subrecipients on all donor regulations and
  policies (including but not limited to Circulars A-110, A-122.) as well
  as agreement compliance and operational topics.

Administration:

• Collaborate
  with the COP and Deputy Chief of Party (DCOP) to (a) ensure that
  project activities and management operations are implemented as per
  MSH’s mission, values, and policies, and standard operating procedures,
  and local laws and regulations, and (b) to safeguard MSH’s reputation
  vis-a-vis financial, contractual, legal and ethical integrity.
• Support
  the COP in the management of the project, aligning staff, systems, and
  other resources with the annual work plan and budget to provide timely,
  cost effective, responsive, and high-quality operations and
  administrative support within local laws and available resources, and in
  an environment with adequate internal controls, adhering to contracts
  regulations, MSH pPolicies, and standard operating procedures.
• Ensure
  timely submission of administrative and financial reports to the team
  leader and corporate operations office as required.
• Provide
  administrative supervision to the project specific support staff and is
  accountable for their performance management (including regular results,
  check-ins, formal appraisals, supportive supervision, rewards,
  training, coaching and carrier development support).
• In liaison
  with other members of the project leadership team, coordinate execution
  of internal/external financial, operations, and program reviews or
  audits, and ensure timely follow up to review or audit conclusions and
  recommendations.
• Participate in project risk register
  development and implementation and take proactive steps to mitigate
  risks within operational functions.
• Take responsibility for risk management and good governance.

General:

• Ensure
  project actions are governed by the highest standards of personal and
  business conduct as stipulated in policy guidelines.
• Contribute to maintaining teamwork, discipline, sound work relationships, and productivity.
• Ensure
  that unit staff charge their time to the different project activities
  in a manner which accurately reflects their level of effort (LOE).

QUALIFICATIONS

• Master’s degree in business administration, finance, accounting, or other relevant discipline.
• At
  least eight (8) years of experience – with increasing levels of
  responsibility – in management of finance, procurement, contracts and
  grants compliance, logistics, administrative support services and
  related matters for international development activities of similar
  dollar value.
• At least eight (8) years of experience in
  financial and operational management of complex international
  development assistance programs.
• At least five (5) years of supervisor experience, preferably having lead teams.
• Significant
  experience with USAID-funded projects and strong understanding of USG
  rules and regulations, interpretation of award terms and conditions, and
  USAID financial reporting and compliance requirements.
• Proven
  leadership, mentoring, management, planning, conflict management,
  negotiation, analytical and organizational skills, including
  demonstrated ability to work both independently and within a team,
  assess priorities, and manage a variety of activities with attention to
  detail.
• Demonstrated experience in overseeing and providing capacity strengthening in F&A to local organizations.
• Excellent oral and written communication skills with professional proficiency in English.
• Proficient computer skills, including in Excel (budgeting), accounting systems, and enterprise management systems/dashboards.
• Experience in maintaining strong communications with headquarters/corporate F&A staff.
• Experience in Tanzania is strongly desirable.
• Ability to travel domestically.