Consortium Finance Coordinator at Danish Refugee Council (DRC) Tanzania

Main Responsibilities:

• Working
  with the Consortium Partnership Coordinator, lead on assessing partner
  finance capacity and the development and delivery of finance capacity
  strengthening initiatives.
• Along with financial capacity
  strengthening initiatives to provide technical assistance to Consortium
  members as necessary to achieve and maintain high standards of
  compliance.
• Ensure the proper systems (process and tools) for
  monitoring the compliance for the Consortium and members are set up
  during the planning, implementation and close-out stage of the project.
• Monitor
  the financial aspects of Consortium and Implementing Partners in line
  with donor requirements and partnerships’ agreed policies and procedures
  with support from the Country Finance Managers.
• Ensure timely disbursement of funding to Consortium members/implementing partner according to instalment plans.
• Ensure accurate and timely recording and posting of monthly Consortium members/implementing partner expenses are done in DYN.
• Follow up with partner/Consortium members for reimbursement of any unspent funds.
• Ensure
  consortium partner’s compliance with relevant country statutory and
  other financial obligations such as taxes and statutory returns.
• Ensure all consortium required documentation for financial audits is in place.
• Ensure
  that financial, logistics and HR management systems and records from
  all the Consortium and members are complete, adequate in order to
  identify and protect the assets and interest of the partnerships.
• Undertake
  regular compliance visits to assess the compliance of financial, HR and
  logistics systems of Consortium and Implementing Partners and put
  forward recommendations for improvements where appropriate with support
  from Support Services Departments.
• Overseeing financial progress
  against agreed targets of the project, including monitoring of finance
  capacity strengthening initiatives targets among Consortium and
  Implementing Partners.
• Ensure that Consortium and members
  finance reports are thoroughly reviewed in coordination with the level
  of risk assessed and in accordance with DRC and the donor financial
  guidelines.
• Check the maintenance of a good filing system for
  all financial and accounting deliverables to ensure ease of access
  during internal/external audit.
• Oversight of financial and
  administrative management of the programme overall (including liaison at
  Regional level, Country level and Consortium and Implementing Partners)
  ensuring compliance with DRC and the donor rules and regulations.
• Organizing
  and leading monthly BFU/TDL reviews meeting and monitor actual spending
  and advise Programme and Finance teams at Country Office level and
  Consortium and Implementing Partners Finance team on financial issues
  (overspends, underspends, compliance issues, clearing of outstanding
  advances etc.).
• Preparing budget modifications where needed in
  collaboration with Programme and Finance teams and Consortium and
  Implementing Partners relevant focal points.
• Minimizing
  financial risks by ensuring that partnership (implementing and
  consortium) members’ financial policies and procedures are strictly
  adhered to through predefined effective internal control systems.
• Ensure
  completeness, accuracy and validity of information regarding the
  payment documents before payments are done, including salary and share
  cost allocation.
• Ensuring the implementation of recommendations
  raised through internal and external audits, compliance audits,
  financial strengthening initiatives etc.
• Coordination with
  consortium members and/or with NGO Liaison bodies to obtain relevant
  local tax laws/requirements and ensure all partners comply. This
  includes obtaining tax exemptions (i.e. Value Added Tax [VAT]) letters
  on a yearly basis where needed.
• Coordination with the
  procurement and logistics departments of Implementing/Consortium members
  to ensure the relevant taxes (if applicable) are indicated in all
  supplier documentation and paid to the relevant departments in a timely
  manner.
• Providing financial management support for the close-out process and external audit process.

About you:
In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Qualifications and Experience

• Minimum 5 years of practical experience in financial management
• Proven experience in managing large budgets.
• Competence in providing technical guidance and training.
• Proven experience in working with national partners, local/government authorities.
• Working experience with relevant donors (e.g. UNHCR, ECHO, WFP, FCDO or BPRM guidelines)

Education

• Master’s degree in finance/accounting or business administration.

• NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2024 (1,475 POSTS)

• CHECK SCHOLARSHIPS OPPORTUNITIES TO STUDY ABROAD CLICK HERE!
• Download Your National ID (NIDA) Number  Here | Download NAMBA NA KITAMBULISHO CHAKO CHA NIDA. BONYEZA HAPA! 
• PAST PAPERS ZA DARASA LA 7 MPAKA FORM SIX | NECTA AND MOCK EXAMS 1988 – 2019. CLICK HERE! 
• Free
  CV Writing and Download, Cover/Job Application Letters, Interview
  Questions and It’s Best Answers plus Examples. Click Here!

Key stakeholders:

• Representants of the consortium members
• Area Manager
• HOP
• Economic Recovery and Protection Managers
• Grants Manager
• Donors

Languages:

• English (Fluent, written and spoken)
• Swahili (Fluent, written and spoken)

Competency profile

• Compliance and Detail-oriented
• Strong team player
• Excellent interpersonal skills, culturally sensitive and adaptable
• Flexible, enthusiastic and willing to learn from others
• Understands humanitarian issues in Tanzania, and the region
• Willing to travel to project sites in Tanzania

Position Information