Programme Assistant at INNOVEX Tanzania

Programme Assistant
Programme Assistant at INNOVEX Tanzania April 2024
Position: Programme Assistant
Reporting line: Overall Programme Manager and directly Programme Coordinator
Location: Tanga and Dar es Salaam
Tenure: 1 year, renewable
Qualification: Bachelors degree
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Specific Tasks for the candidate

• Supporting the design, planning, and management of the programme by
  providing and managing data inputs, providing logistical support,
  monitoring project implementation, and following up on recommendations.
• Assisting in scheduling and organizing programme-related meetings and events.
• Maintaining and updating records of the programme activities for the programme monitoring and evaluation purposes.
• Keep files of all Programme projects and activities
• Responsible
  for arranging all programme appointments and maintain programme and
  projects background information, calendar and facilitate follow-up
  actions and deadlines.
• Managing and coordinating logistics for
  programme-related training activities, events, visits and workshops
  including organising flight, transport and hotel bookings.
• Taking notes of all Steering Committee meetings and other programme meetings.
• Preparing reports showing progress of all decisions of the Steering committee and presenting them during meetings
• Responsible for taking records of Steering Committee Meetings and other formal programme meetings.
• Contributing
  to the creation and sharing of knowledge by synthesizing and
  documenting findings and lessons learned, success stories and best
  practices, strategies and approaches of the Programme, and drafting
  relevant materials for dissemination.
• Maintaining an inventory of office supplies and placing orders when necessary.
• Managing the programme office by ensuring that it is clean and neat
• Other duties that will be formally assigned by seniors.

Communication
and inter personal skills, organizational skills, time management,
problem solving skills, flexibility and adaptability, research skills
and technology proficiency.