Purchasing Manager at Zanzibar White Sand Luxury Villas & Spa

Purchasing Manager

Purchasing Manager at Zanzibar White Sand Luxury Villas & Spa April 2025

Position: Purchasing Manager
We are looking for a dynamic Purchasing Manager to join our team.
About Us
Zanzibar
White Sand Luxury Villas & Spa is a boutique five-star resort at
the forefront of luxury hospitality in Zanzibar. We are looking for
inspired individuals to join our team, who share our passion for
excellence and are eager to contribute to creating extraordinary
experiences for our guests.

Zanzibar White Sand Luxury Villas & Spa is currently looking for its future PURCHASING MANAGER.

Main Mission:
The
Économe is responsible for the management of the hotel’s or
restaurant’s inventories, purchases, and resources. They ensure that the
property operates
efficiently by controlling costs, preventing waste, and maintaining optimal stock levels for all departments.

Key Responsibilities:
1. Inventory and Stock Management:
o Oversee the management of all supplies, including food, beverage, housekeeping materials, and equipment.
o Conduct regular stock checks, ensuring that inventory levels are accurate, and no shortages occur.
o Maintain proper storage conditions and ensure that all products are used in accordance with expiration dates.

2. Purchasing and Supplier Coordination:
o
Coordinate purchasing activities and negotiate with suppliers to ensure
that the hotel/restaurant receives competitive prices and favourable
terms.
o Ensure all orders are placed in a timely manner to maintain stock levels without overstocking.
o Manage supplier relationships and monitor performance to ensure consistent supply chain efficiency.

3. Cost Control:
o Help develop and implement procedures to minimize waste and reduce inventory costs.
o Work closely with the finance department to ensure that purchases are in line with budget and cost control targets.
o
Monitor stock usage across departments (kitchen, housekeeping, etc.)
and ensure that all departments are operating within their budget.

4. Reporting and Documentation:
o Prepare and maintain accurate records of all inventory transactions.
o Provide regular reports on stock levels, usage, and order needs to the management team.
o Ensure proper documentation and organization of all inventory-related activities.

5. Waste Management:
o Monitor and analyse waste across all areas of operation, including food waste, cleaning supplies, and equipment.
o Implement strategies to reduce waste and increase efficiency, such as rotating stock and managing product shelf life.

6. Compliance and Hygiene:
o Ensure that all inventory practices comply with health and safety regulations.
o Maintain proper hygiene and safety standards in the storage areas.

Qualifications and Skills:

• Education: Degree or diploma in hospitality management, business administration, or related field.
• Experience: 4-5 years of experience in inventory management, purchasing, or a similar role within the hospitality industry.
• Technical Skills: Proficiency in inventory management software, MS Office, and other relevant tools.
• Soft Skills: Excellent organizational skills, attention to detail, good
• communication skills, and the ability to work with multiple departments to achieve goals.
• International experience (particularly in East Africa) a plus

Offer:

• Job type: Full-time
• Compensation: To be defined based on profile
• Location: On-site
• Accommodation, meals, and laundry provided.

MODE OF APPLICATION:
Please send your CV, photo, references to: gm@whitesandvillas.com

Go to our Homepage To Get Relevant Information. Only shortlisted candidates will be contacted.