Clearing & Forwarding Administrator at Alistair Group Tanzania

Alistair is one of East and Southern Africa’s fastest
growing service companies, providing a variety of self-delivered
logistics solutions with core competencies in road freight and
operational hire of material handling equipment. The business has gone
from strength to strength, growing quickly in both its geographical
coverage and variety of services offered to clients. At the moment, the
Group employees over 400 personnel, delivers services across sixteen
countries and is poised for significant further expansion.

Core Services:

• Forwarding
• Customs & Clearance
• Energy Industry Support Services
• Equipment Rental
• Commodity Trading
• Integrated Solutions
• Warehousing
• Ocean Freight

Industries:

• Mining
• Oil & Gas
• Agriculture
• Construction
• Explosives
• Renewables

Vision

Company Behaviours
Honesty, Customer Focus, Continual Improvement, Humility, and Safety.

Accountabilities & Responsibility Areas

• Responsible for tracking and updating shipment location and clearing status.
• Responsible for gathering documents and physically filing all shipment documentation
• Responsible for gathering documents and updating the electronic shipment and client database.
• Perform any other relevant duties that may be assigned by the supervisor within the scope of the position
• Online GCLA applications for importations, transport and cargo exportations
• Ensure all Local shipment updates are timely done for all other clients
• Track and ensure all current shipment ETA’s are updated and any issues if any, are timely communicated
• Properly drafted letters with no grammatical errors are lodged
• Ensure Online TFDA applications done as soon as full set of documents are received
• Flatbed letters are well prepared and lodged upon shipment arrival
• Ensure all shipment releases are attached on the Google folder and uploaded on the clearing intranet folder
• Clearance invoices and receipts properly scanned and saved on the respective shipment folders on Google drive
• Attaching JC on smart sheet for each respective shipment
• Add new shipments on smart sheet, once new pre alerts are received
• Checking and crosschecking on all the pre alert documents received and requesting for necessary

Education, Skills & Qualifications

• Post Graduate Education in business management or similar field of study.
• Operations Management – Desired
• 3 years’ experience in operations management, and clearing/forwarding
• IT Literate, specifically on all MS Office applications and data management systems.
• Logistics / Service Support experience
• Innovative and creative thinking
• Excellent customer management skills
• Strong initiative and problem-solving techniques
• Strong leadership and influencing Skills
• Strong Communication Skills

The
Company reserves the right to withdraw from the recruitment process at
any time, at its sole discretion. The sharing of any aptitude test,
assessment, or invitation to an interview does not constitute an offer
of employment or guarantee any future employment with the Company.
Candidates acknowledge that progression through any stage of the
recruitment process does not imply or ensure an eventual offer of
employment.

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