Finance and Administration Officer at URUS East Africa Limited

💥Finance and Administration Officer

Finance and Administration Officer at URUS East Africa Limited November 2024

Position Description: Finance and Administration officer
ABOUT THE COMPANY
GENEX,
a subsidiary of URUS company, is a US based cooperative dedicated to
providing our member-owners and customers – dairy and beef cattle
producers around the globe – with advanced genetic and reproductive
solutions.
Our team takes pride in delivering value in every interaction, whether
through supplying world-class cattle genetics, expert artificial
insemination service, professional herd consulting, quality herd care
products or state-of-the-art technologies.

With over 80 years of
cooperative history, GENEX has deep roots in the industry through its
origin within the URUS family of companies. URUS is a holding company
with cooperative and private ownership and is positioned at the heart of
the dairy and beef industry. Its family of companies include Alta
Genetics, GENEX, Jetstream, PEAK, SCCL, AgSource, Trans Ova Genetics,
VAS and Leachman Cattle of Colorado, with each having its own unique
identity, products, and services. URUS Group has 26 operating companies
in 15 countries and employs approximately 2,400 people.

Since
the 1990s, the URUS Global Development department has applied
knowledge, expertise, and technology to addressing livestock challenges
in emerging economies while developing markets for our products and
services. Through Global Development, URUS and GENEX are working in partnership with the U.S.
Agency for International Development (USAID), the Bill and Melinda
Gates Foundation, other funding organizations and partners to support
farmers and cooperatives in emerging countries in their quest to become
profitable and sustainable.

Since 2010, GENEX through the Global
Development department has been implementing the Cooperative
Development Program (CDP), funded by USAID. Our current CDP works in
Nigeria, Kenya, and Uganda to build the technical, organizational, and
business capacities of cattle producer cooperatives; improve access to
climate-smart products and services that cooperative members need to
increase productivity and profitability; and contribute to the evidence
base on the role of cooperatives as catalysts for systemic change, all
resulting in stronger cooperatives, improved livestock systems, reduced
methane emissions, and shared learning opportunities.

ABOUT THE ROLE
The
Finance and Administration Manager is responsible for the effective and
efficient management of finance, grants, accounting, HR and
administrative functions for the CDP project.
This involves providing oversight to multiple finance and
administration related transactions for CDP implementation in Kenya,
Uganda and Nigeria. This position will oversee the financial reporting,
closely monitor the CDP accounting and will closely liaise with the
HQ-based grants management and finance teams, to ensure program
compliance with URUS and USG rules and regulations. The position will be
based in Nairobi, Kenya.

MAJOR AREAS OF ACCOUNTABILITY
Primary Responsibilities:
• Oversee all administrative, logistical, and financial management for CDP grant and coordinate shared
finance and administrative resourcing needs across CDP implementation in Kenya, Uganda and Nigeria
• Ensure all accounting transactions for the project are properly supported, documented, recorded and
filed timely and accurately.
• Regularly liaise with URUS accounting team in the Netherlands and GENEX’s in the USA to validate that
all project’s transactions are processed accurately.
• Coordinate with local staff to ensure that their advances are accounted for and cleared up by the
accounting policies and procedures.
• Ensure local payroll and all related taxes are calculated and processed/paid timely and accurately and
ensure that changes to salaries or supplemental payments are supported by appropriate
documentation.
• Ensure accurate and timely project financial reports are prepared as required by internal policies and
donor rules and regulations.
• As requested, monitor CDP grant spending and other URUS grants when asked by reviewing monthly
burn rate and other management reports for accuracy, impact, and potential adjustments.
• Support CDP Chief of Party, and other URUS grants leads when asked, to develop sound budgets,
ensuring that future budget forecasts are accurate and reviewed with the technical teams.
• Ensure compliance with all URUS and donor financial and operational policies.
• Maintain strong internal control environment to safeguard company assets.
• Coordinate and facilitate travel and logistics for staff and consultants, and ensure accurate reporting
and reconciliations
• Assist grants technical staff with planning, organizing, and implementation of logistics for external events
and meetings.
• Coordinate all necessary audits, statutory requirements, and financial enquiries from relevant donors
and Host Governments’, including tax reporting as required by laws.
• Any other duties as may be assigned from time to time.
HR Support
• Coordinate in country/local hiring initiatives and onboarding of employees through staffing plan, job
postings, selection process, background checks and communicating new hires to URUS HQ HR.
• Maintain a complete set of documentation for recruitment, employment, onboarding, and human
resource management using the URUS HR filing system; Collaborate and communicate with the hiring
manager, URUS HR representatives, and Grants leads.
• Serve as point of contact for HQ HR and provide general HR, talent and performance support to grants
staff.
• Liaise with Grants leads and HQ HR to ensure appropriate staff performance monitoring and appraisal
processes.
• Advise and monitor local employment packages, including staff benefits providers such as medical
coverage, pension and other relevant insurances

Reporting & oversight:
This
position will mainly support CDP work in Kenya, Uganda, Nigeria; and
may provide light touch oversight to other URUS grants in East Africa as
requested—working regularly with the CDP country mangers, and finance
teams in URUS & GENEX HQ offices. This position reports to the Chief
of Party of CDP project.
Read Also:

• NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2024 (1,475 POSTS)

• CHECK SCHOLARSHIPS OPPORTUNITIES TO STUDY ABROAD CLICK HERE!
• Download Your National ID (NIDA) Number  Here | Download NAMBA NA KITAMBULISHO CHAKO CHA NIDA. BONYEZA HAPA! 
• PAST PAPERS ZA DARASA LA 7 MPAKA FORM SIX | NECTA AND MOCK EXAMS 1988 – 2019. CLICK HERE! 
• Free
  CV Writing and Download, Cover/Job Application Letters, Interview
  Questions and It’s Best Answers plus Examples. Click Here!

SKILLS AND QUALIFICATIONS
Required Skills and Qualifications:
• A university degree in finance, accounting or business administration
• Accounting certification(s)
• Minimum of 5 years in a relevant accounting and financial and administration management role
• Accounting software user experience
• Excellent computer skills in Microsoft Word, Excel, Outlook, and PowerPoint,
• Previous experience in managing U.S. Government cooperative agreements and/or contracts
• Excellent inter-personal skills managing people in complex projects while under tight deadline
schedules
• Professional proficiency in English

Preferred Skills and Qualifications:
• Experience with USAID subawards and/or grants under contract

LOCATION AND OTHER JOB REQUIREMENTS:
• This position will be based out of the URUS office in Kenya and the employment contract will be with
URUS Genetics Ltd. Kenya.
• Kenyan citizens candidates will be prioritized.
• Female candidates are encouraged to apply

PHYSICAL DEMANDS
While
performing the duties of this job, the employee is regularly required
to talk or hear. The employee frequently is required to sit, stand,
walk, reach with hands or arms, lift files and operate a computer.
Specific vision abilities required by this job include close vision,
distance vision, color vision, peripheral vision, depth perception and
ability to adjust to focus.

WORK ENVIRONMENT
This job
operates in a professional office environment. This role routinely uses
standard office equipment such as computers, phones, copy machines,
filing cabinets and fax machines. Overseas Travel is required which will
involve conveyance by air, train, car and boat in various countries.
Visits on dairy and beef farms, along with various processing plants and
laboratories are a part of travel.

How to apply
Interested candidates are encouraged to send their CVs and cover letter not later than 5pm EA time on Monday December 2nd, 2024; through evelyn.rwambali@urus.org