Operations Manager at Isamilo International School (ISM)

Isamilo International School

Operations Manager at Isamilo International School (ISM) November 2024

Job Title: Operations Manager
Introduction:
Isamilo
International School in Mwanza, Tanzania, is owned by the Anglican
Church of Tanzania under the auspices of the Diocese of Victoria Nyanza.
Established in 1956, the school initially served the children of
expatriates and missionaries working in the area, particularly those in
the medical and mining sectors, as well as families from the local
Tanzanian community. Since its inception, the school has grown
significantly, transitioning from a small institution with limited
facilities to a well-resourced school offering an international
curriculum. You can read further at https://isamiloschool.com.

Job Summary:
The
Operations Manager is responsible for overseeing the financial,
administrative, and operational functions at Isamilo International
School – Mwanza (IISM). This role is critical in strategic planning,
ensuring financial sustainability, and providing leadership across
accounting, budgeting, human resources, procurement, and office
management. The Operations Manager will work closely with the Head of
School and the Senior Leadership Team (SLT) to ensure the efficient use
of school resources in achieving its mission and objectives. This
position requires expertise in effective business management.

Key Responsibilities:
Strategic Planning and Marketing:

• Contribute to the school’s strategic planning through business analysis and recommendations.
• Participate in long-term strategic planning to support sustainability and growth.
• Identify, assess, and mitigate business and organizational risks.

Administration and Operations:

• Oversee key administrative functions, including procurement, office management, and IT systems.
• Ensure smooth daily operations by managing administrative staff and resources effectively.
• Develop and implement policies and procedures to enhance operational efficiency and ensure compliance.
• Manage contracts, leases, and agreements with vendors and service providers.

Human Resources Management:

• Oversee all HR functions, including recruitment, hiring, onboarding, staff development, and performance management.
• Ensure employee policies and procedures are current and aligned with organizational goals.
• Promote a positive organizational culture with a focus on staff well-being and retention.
• Lead capacity-building initiatives in financial and operational management for staff.

Stakeholder Relations:

• Manage relationships with stakeholders, ensuring adherence to donor requirements and timely reporting.
• Collaborate with school teams to align goals.
• Serve
  as the primary contact for financial and administrative matters with
  external stakeholders, including government agencies, partners, and
  auditors.

Financial Management:

• Oversee all financial operations, including accounting, budgeting, reporting, and forecasting.
• Develop and implement financial strategies, policies, and procedures to ensure fiscal health and regulatory compliance.
• Prepare and present financial reports to senior management, the board of directors, and stakeholders.
• Manage cash flow, investments, and banking relationships.
• Lead the annual budgeting process, ensuring alignment with organizational objectives.
• Ensure compliance with financial regulations and tax laws and manage external audits.

Qualifications and Requirements:
Education:

• Professionals in business management or administration are preferred, though formal qualifications are not required.
• A minimum of bachelor’s degree or Equivalent qualification from any recognized university.
• A master’s degree will be an added advantage.

Experience:

• A minimum of 10 years in business management, with at least 5 years in a leadership role overseeing operations. 
• Experience in the profit-making or international business sector is a plus.

Skills:

• Strong knowledge of financial, accounting, and human resources management principles and best practices.
• Excellent leadership, communication, and interpersonal skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Experience working with cross-functional teams and managing diverse stakeholder relationships.

Key Competencies:

• Strategic thinking and planning
• Leadership and team management
• Risk management
• Attention to detail and accuracy
• High ethical standards and integrity
• Strong marketing skills
• Financial and operational acumen

Application Process:
Send your application, including a letter of interest and updated CV, to hr@isamiloschool.org by 30th November 2024. Please include the job title in the subject line.