Finance and Operations Officer at DIGNITY Kwanza

DIGNITY Kwanza

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DIGNITY Kwanza Tanzania Jobs 2024

Finance and Operations Officer

Finance and Operations Officer at DIGNITY Kwanza November 2024

Job Title: Finance and Operations Officer
Reports to: Executive Director
Job type: Full-time
Organization: DIGNITY Kwanza – Community Solutions
Assignment: Consultant for Strategic Plan Development
Duty Station: Dar es Salaam

Financial Management, Accounting, and Reporting 

• Prepare and manage budgets, forecasts, and financial plans, in collaboration with the management team.
• Maintain and improve internal financial controls, policies and procedures.
• Ensure compliance with financial regulations and standards.
• Manage donor funds and ensure compliance with grant requirements.
• Prepare and present financial statements and reports
• Ensure timely and accurate financial reporting to management, donors and stakeholders
• Conduct financial analysis to support decision-making
• Collaborate with the management to develop financial strategies
• Coordinate audits and manage relationships with external auditors
• Reconcile bank statements, monitor cash flow and manage risks
• Provide financial training, information, tools and support to the program team and other staff
• Manage accounts payable and receivable processes · Oversee payroll and benefits administration.
• Oversee
  all financial transactions and maintain accurate and up-to-date records
  · Develop and monitor internal controls to safeguard assets ·
  Support fundraising efforts with financial data and analysis.
• Manage financial aspects of contracts and agreements
• Supervise and mentor finance, accounting, operations and administration staff, volunteers and interns
• Stay updated on financial trends and best practices in the NGO and non-profit sector.
• Assist in the development of organisational budgets and financial plans
• Ensure accurate and timely posting of transactions and general ledger maintenance.
• Ensure that petty cash is managed per organisational policies and practices. 

Operational Management 

• Coordinate
  the development, implementation, and refining of operational policies,
  processes, and procedures to enhance efficiency and support
  organizational goals.
• Manage the allocation of resources, including facilities, equipment, and technology, to support operational needs.
• Create and monitor operational budgets, ensuring cost-effective use of resources.
• Coordinate with HR on staffing needs, training, and personnel management to maintain an efficient and motivated workforce.
• Support
  program teams in planning, executing, and evaluating projects, ensuring
  they are completed on time and within scope and budget.
• Coordinate resources and logistics to support program activities and events.
• Assist in setting project timelines, milestones and deliverables to align projects with organizational goals.
• Develop and implement risk management policies to protect assets, staff, and reputation.
• Ensure compliance with relevant laws, regulations, and organizational policies.
• Conduct regular reviews and audits of operational procedures to identify and mitigate risks.
• Oversee administrative and human resources functions to support smooth day-to-day operations.
• Manage organizational contracts, insurance, and vendor relationships.
• Maintain organized records for financial and operational documents.
• Assist in organizing board meetings and preparing relevant financial reports and materials for review.

Qualifications and Skills

• A
  bachelor’s degree in finance, accounting, business administration, or a
  related field, as well as a CPA or similar certification, is an added
  advantage.
• 3 to 5 years post-qualification experience in finance, accounting, or operations roles, preferably in the non-profit sector.
• Proficiency in accounting software and MS Office suite, especially Excel.
• Strong knowledge of financial requirements and compliance requirements.
• Knowledge of financial and tax regulations.
• Strong understanding of non-profit accounting principles and practices.
• Experience with grant management and donor reporting.
• Experience in budgeting, forecasting and financial planning.
• Experience in managing audits and working with external auditors.
• Experience in developing and implementing financial policies.
• Proven track record of managing financial risks.
• Honesty, integrity and strong ethics.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy
• Strong organisational and time management skills
• Strong interpersonal and communication skills
• Ability to communicate complex financial information clearly to non-financial personnel.
• Ability to multitask and work under pressure ·
• Ability to work independently and as part of the team ·
• Ability to handle confidential information with integrity. ·
• Ability to mentor and develop finance staff · Commitment to the mission of DIGNITY Kwanza.

Closing Date:  22nd November 2024.
How to Apply:
This is Full-time Job, All applications should be submitted electronically to info@dignitykwanza.org