School Office Administrator. at The School of St Jude Arusha

What you’ll do
• Ensure the smooth running of the administration office so that teaching and administration employees
can perform their duties efficiently and professionally.
• Maintain adequate supplies of office materials and stationery at all times.
• Ensure all office machines are functioning optimally, with extra ink and paper available at all times;
report any issues to the supervisor.
• Overseeing the process of printing exam papers so they are available to teachers on time and right
quality and quantities.
• Fulfill the purchasing requirements of the office and provide stationery to students and employees.
• Receive visitors and direct them to the appropriate offices.
• Prepare and share monthly reports on stationery consumption for both staff and students, including
photocopies, exercise books, pens, gate passes records, printing etc.
• Update daily staff and student attendance on the Admin folder, email and iSAMs.
• Oversee filing of students’/archiving documents timely as per the approved checklist forms.
• Participate in the scholarship application days.
• Assist the academic office to organize documents needed for school events e.g. Award Certificates etc.
• Assist head of school on Secondary Board meeting organization logistics to ensure a smooth running
of the meeting
• Oversee accurate measurements of students’ food on a daily basis to ensure procedures are being
followed
• Draft new procedures or review existing ones to ensure that their relevant and updated
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What we’re looking for
• Minimum diploma in office administration or a related field from a registered and accredited college
within East Africa.
• Previous experience in an administrative role, preferably in an educational setting for not less than 3
years.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• A proactive work ethic and the ability to work independently.
• An individual capable of typing minimum 50 words per minute (50WPM) this skill will be assessed.
• A matured and an ethical person who can maintain a high level of work ethics and demonstrate
professionalism on sensitive tasks.

Why us
• The opportunity to use your talents and expertise to fight poverty through education and make a
positive impact in Tanzania
• A flexible and supportive community of international and local employees
• Ample opportunities for career progression and development
• Mid-morning tea and lunch (during working days)

Are you interested?
Send your cover letter and an up to date Curriculum Vitae to recruitment@schoolofstjude.co.tz (subject line must include the reference number: TSOSJ/HR/ACDM/SMI/01/26)
Applications close on 10th November 2024, only shortlisted candidates will be contacted.