Senior Operations Associate United Nations at UNICEF November 2024

Senior Operations Associate, GS7, Zanzibar, Tanzania.

Senior Operations Associate United Nations at UNICEF November 2024

Job no: 576754
Contract type: Fixed Term Appointment
Duty Station: Zanzibar
Level: G-7
Location: United Republic of Tanzania
Categories: Administration

UNICEF
works in over 190 countries and territories to save children’s lives,
defend their rights, and help them fulfill their potential, from early
childhood through adolescence.
At UNICEF, we are committed,
passionate, and proud of what we do. Promoting the rights of every child
is not just a job – it is a calling.

UNICEF is a place where
careers are built: we offer our staff diverse opportunities for personal
and professional development that will help them develop a fulfilling
career while delivering on a rewarding mission. We pride ourselves on a
culture that helps staff thrive, coupled with an attractive compensation
and benefits package.
Visit our website to learn more about what we do at UNICEF.

For every child, sustenance.
Tanzania, now a lower-middle-income
country, is making progress in education access, healthcare, and social
inclusion. However, challenges persist in child rights, poverty,
health, malnutrition, quality education and access to clean water which
are compounded by humanitarian risks from climate change, regional
instability and the hosting of refugees.

UNICEF’s 2022-2027
Country Programme aligns with Tanzania’s goals, focusing on child
protection, education, health, HIV, nutrition, social policy, and WASH.
With efforts concentrated in Kigoma, Mbeya, and Zanzibar, UNICEF’s
strategies include system strengthening, partnerships, and social
behaviour change. UNICEF’s work also addresses urbanization, responds to
humanitarian situations, and ensures gender equality and disability
inclusion across the programme.

How can you make a difference?
As
a Senior Operation Associate, the incumbent will be responsible for the
operations functions, facilitate change, provide risk informed,
solution-focused analysis, advice and services and contribute to
programme and management decisions for delivering results for children
in specific operational contexts.

The Senior Operations Associate will accomplish this by:

• Supporting
  services in the functional areas of operations: budget, financial
  management and reporting, facilities management, administration, supply
  and procurement management, information and communications technology,
  and safety and security.
• Supporting the review of business needs for the office, to propose viable solutions aimed at value for money.
• Supporting the fundamentals of ICT management, information security and controls.
• Assisting supply and procurement strategies and interventions to meet programmatic needs while ensuring Value for Money (VfM).
• Supporting
  the management of office premises and facilities with a specific focus
  on inclusive accessibility, eco sustainability and common premises.
• The
  Senior Operations Associate will be responsible for the following five
  pillars, the core focus of all operations functions: Valuing People,
  Valuing Money, Valuing Risk Management, Valuing Systems and Structures,
  Valuing Partners.

Valuing People:

• Facilitates
  in creating an environment of staff well-being and accessibility and
  inclusion through supporting the implementation of strategies, policies,
  procedures
• Implement solutions related to people management and office culture as requested by the supervisor
• Orientation
  of new Staff members on Operations procedures and provide intro packs
  and coordinate with staff on completion of Mandatory trainings*
• Keep
  abreast of Organizational standards in management and finance and share
  best practices and knowledge learned within the office.
• Support Excellence in Operations in UNICEF derived from the five strategic pillars.

Valuing Money:

• Supporting
  the office in the Invoice Processing, collecting invoices and filing
  documents for approval and thereafter processing in vision.
• Uploading electronic files and verify results to destination system.
• Responding to client transaction status and other inquiries in the office.
• Ensuring effective identification and use of resources in various concrete
• Value
  for Money (VfM) areas, including claiming of VAT refunds, bank
  reconciliations, eco-efficiency and inclusivity, common premises,
  costing, Petty cash management, results-based budgeting financial
  monitoring etc.
• Support the financial oversight management, monitoring and reporting of the office budget – make analysis as needed.
• Support and implement the Supply plan for the office.

Valuing Risk Management:

• Support
  the office with up-to-date information to make operational and
  programmatic risk informed decisions with the enterprise Governance,
  Risk and Compliance (eGRC) platform.
• Support and participate in
  testing of business continuity plans to ensure UNICEF organizational
  resilience to disaster, risks and staff safety and security as well as
  Emergency Preparedness and Response to humanitarian situations.
• Support implementation of mandatory anti-fraud systems, processes and actions.
• Support
  mitigation of risks of engagement with external partners via
  appropriate, risk informed due diligence and HACT assurance activities.

Valuing Systems and Structures:

• Support
  to Financial Control Maintain unit/work plans and budgets as well as
  offline financial status reports for Unit work plans.
• Monitor
  and advise budget owners on financial status of projects and potential
  over expenditures and recommend possibilities for reallocation to ensure
  the optimum use available funds.
• Responsible for processing
  payments in VISON related to HACT, utility payments, supplies, PO,
  advances and other payments with ensuring necessary supporting
  documentation.
• Process budget revisions of Unit projects for approval of the Chief of the Office.
• Submit
  periodic financial reports for office management oversight, monitoring
  and review and confirm availability of funds as required.
• Process requisitions and prepare payment vouchers for the unit.
• Support in CPMP process.
• *Provide
  Secretarial support to CFO in coordinating with partners, arranging
  meetings, Logistic support in attending to meetings,
  managing/facilitating Protocols with Foreign Affairs and State House and
  all required Admin support to CFO and other IP staff

Valuing Partners:

• Support Strengthening relations with internal and external stakeholders/clients
• Provide
  technical and administrative support on HACT implementation, including
  follow-up actions required on result of financial assurance activities.
  Contracting of consultants or other service providers
• Facilitates
  the processing of contracts for consultants and external partners that
  provide a service to the section/ field office. This includes preparing
  and filing documents, completing necessary forms and templates,
  uploading TORs in vision, and making necessary logistical arrangements
• Monitors to ensure Consultants lists, vendor lists and partners are up to date
• Facilitates arrangement for purchase and timely distribution of office supplies.
• Completion of documentation and checklists for recruitment of individual consultants and contractors.

To qualify as an advocate for every child you will have…

• Minimum requirements: Education: Completion of secondary education; training in business administration is desirable
• Work
  Experience: A minimum of Seven years of progressively responsible work
  in administration or financial work experience is required or Bachelor
  degree with 4 years of related experience.
• *A first University
  Degree in a relevant field combined with 4 years of professional
  experience will be accepted in lieu of 7 years of experience.
• Language
  Requirements Very good knowledge of the local language and English and
  knowledge of another UN official language is an asset.
• Developing country work experience and/or familiarity with emergency.

For every Child, you demonstrate:
UNICEF’s values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).
To view our competency framework, please visit  here.

 UNICEF
is here to serve the world’s most disadvantaged children and our global
workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone,
irrespective of their race/ethnicity, age, disability, gender identity,
sexual orientation, religion, nationality, socio-economic background,
or any other personal characteristic.

UNICEF offers reasonable accommodation
for consultants/individual contractors with disabilities. This may
include, for example, accessible software, travel assistance for
missions or personal attendants. We encourage you to disclose your
disability during your application in case you need reasonable
accommodation during the selection process and afterwards in your
assignment.

UNICEF has a zero-tolerance policy on conduct that
is incompatible with the aims and objectives of the United Nations and
UNICEF, including sexual exploitation and abuse, sexual harassment,
abuse of authority and discrimination. UNICEF also adheres to strict
child safeguarding principles. All selected candidates will be expected
to adhere to these standards and principles and will therefore undergo
rigorous reference and background checks. Background checks will include
the verification of academic credential(s) and employment history.
Selected candidates may be required to provide additional information to
conduct a background check.

Remarks:
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals
engaged under a consultancy or individual contract will not be
considered “staff members” under the Staff Regulations and Rules of the
United Nations and UNICEF’s policies and procedures, and will not be
entitled to benefits provided therein (such as leave entitlements and
medical insurance coverage). Their conditions of service will be
governed by their contract and the General Conditions of Contracts for
the Services of Consultants and Individual Contractors. Consultants and
individual contractors are responsible for determining their tax
liabilities and for the payment of any taxes and/or duties, in
accordance with local or other applicable laws.

The selected
candidate is solely responsible to ensure that the visa (applicable) and
health insurance required to perform the duties of the contract are
valid for the entire period of the contract. Selected candidates are
subject to confirmation of fully-vaccinated status against SARS-CoV-2
(Covid-19) with a World Health Organization (WHO)-endorsed vaccine,
which must be met prior to taking up the assignment. It does not apply
to consultants who will work remotely and are not expected to work on or
visit UNICEF premises, programme delivery locations or directly
interact with communities UNICEF works with, nor to travel to perform
functions for UNICEF for the duration of their consultancy contracts.
Go to our Homepage To Get Relevant Information
Advertised: 31 Oct 2024 E. Africa Standard Time
Deadline: 13 Nov 2024 E. Africa Standard Time