Secretary at The European Union (EU) Delegation

💥

The Delegation of the
European Union to Tanzania and the East African Community is a key actor
in the relations between the European Union and Tanzania as well as the
East African Community. In close coordination with EU Member States’ Heads of Missions, its role is to:

• Share the values and interests of the European Union.
• Promote fundamental rights, good governance and accountable democracy.
• Support Tanzania’s development agenda and sustainable development goals for a better life for all.
• Stimulate inclusive growth, private sector and job creation.
• Foster regional peace and stability, economic integration and trade development.

We offer
Upon recruitment, the successful candidate will
occupy a specific function as Secretary to the Head of Cooperation and
the Economic Section. The job functions may be changed in accordance
with the needs of the Delegation.
This is a full time employment.
The post is allocated in salary Group 3 which has a minimum gross salary
of 3,151,309 TZS per month.

We offer other entitlements as per
European Union human resources procedures applicable to locally
recruited staff. The definitive salary will be determined based on the
professional experience of the successful candidate. We offer a
competitive position in an international environment. Benefits, such as
additional pension scheme and medical insurance, are offered to
employees and their families under certain conditions.
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Following main tasks and duties are currently required:
Logistics and Protocol Functions

• Coordinate all visa processes for staff and visitors, arrange transportation and temporary accommodation
• Coordinate logistics and Protocol Relations at the occasion of EU official visits to the country
• Processing VAT and Duty exemptions
• Develop and oversee budget for Delegation’s annual events
• Delegation Event Management
• Management of all dispatches and couriers
• Assist in managing Diplomatic Pouch
• All Protocol related issues

Administrative Functions

• Secretarial Duties within the Admin section
• Management of car fleet and drivers
• Supervising and recording Driver ‘s overtime
• Responsible for all records/files related to the job
• Operational Initiator for all invoices related to the job
• Regularly check the log book of vehicle and ensure their proper use as per the policy of the institution
• Manage calendar for Administrative meetings
• Back up for infrastructure management

General assistance to Head of Administration when required.
Minimum requirements/eligibility criteria

How to apply