2 New Various Jobs at USAID / T-MELA October 2024

T-MELA

Jobs in Tanzania 2024: New Job Vacancies at Tanzania Monitoring, Evaluation,
Learning and Adaptation (T-MELA) Activity, 2024

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Tanzania Monitoring, Evaluation,
Learning and Adaptation (T-MELA) Activity Jobs 2024

Support the Grant Manager in Overseeing the Grants Application Process 

• Application Tracking: Help monitor incoming grant applications, ensuring they are complete and meet eligibility criteria.
• Application
  filling: Help ensure all application documents are properly filled in
  the shared point and can be easily accessible for review.
• Application
  Screening: Assist in the initial review of applications by organizing
  submissions, flagging missing information, and preparing summaries for
  further review.
• Communications with Applicants: Send
  confirmation emails to applicants, respond to basic inquiries, and
  provide updates on the status of their applications.

Support the Facilitation of Negotiations with Potential Grantees 

• Assist
  in gathering and organizing required documentation for work plan, M
  & E plan, budget negotiations supporting documents, and all required
  compliance documents.
• Assist set up negotiation meetings between the Grant Manager and potential grantees, managing schedules and logistics.
• Assist
  in drafting communication, such as negotiation summaries, follow-up
  emails, or requests for additional information from potential grantees.

Training assistance 

• Support
  logistics training to grantees on managing their awards and ensuring
  compliance with USAID requirements, including payment and reporting
  procedures.
• Assist with the registration and evaluation forms of the training.
• Support notes taking.

Subcontract Management 

• Support management of TMELA’s acquisition processes including subcontracts to local partners.
• Assist
  review procurement-related documents such as contracts, bids, and
  purchase orders to ensure they align with USAID regulations, FAR, and
  internal procedures.
• Cross-checking details and ensuring the correct paperwork is in place for each procurement action.
• Compliance Checks to ensure the deliverables submitted are as per the task order agreement.
• Perform
  general administrative duties, such as filing, managing emails,
  scheduling meetings, and maintaining organized records of
  procurement-related activities while focusing on compliance with the
  required regulations.
• Assist with compiling regular compliance reports or summaries for internal use.
• Assist
  the grants and subcontract manager in maintaining and updating tracking
  systems for grants and subcontracts related to the project.

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KEY QUALIFICATIONS

• Must be a Tanzanian citizen.
• Hold a bachelor’s degree in Accounting, Finance, Business administration or a related field.
• Must have at least 6 months of experience in grants, subcontracts, and procurement management on USAID-funded projects.
• Interested to know USG procurement regulations and compliance requirements.
• Must have proficiency in Microsoft Office Suite.
• Should have excellent oral and written English communication skills.
• Must be aged between 19 – 35 years.
• The duration of the contract is six months with no extension.

ADMINISTRATIVE ASSISTANT INTERN
USAID TANZANIA MONITORING, EVALUATION, LEARNING AND ADAPTATION ACTIVITY (USAID T-MELA)
POSITION TITLE: ADMINISTRATIVE ASSISTANT INTERN
Office Location: Tanzania – USAID T-MELA Office, Mwai Kibaki Rd. 395 Ursino Building, 4th Floor – Morocco, Kinondoni, Dar es Salaam – Tanzania.
Contact: Please send your application by e-mail to (tzrecruitment@tanzania-tmela.com)
Position Location: Dar es Salaam, Tanzania
Reports to: Operation Specialist
Position Objective: The
Administrative Assistant Intern will be responsible for the T-MELA
activity by supporting and assisting Operation, Finance and
Administration Office activities:

Position Summary:
The
Administrative Assistant Intern is responsible for assisting the office
manager in managing the front desk, office supplies, organizing
meetings, filing systems, and assisting with employee and client queries
in the most efficient and timely manner, and to the standards and
expectations of T-MELA staff and visitors. The role holder acts as the
first point of contact and resource to all incoming guests and staff.
S/he also provides collaborative day-to-day general office management,
clerical, logistical and administration support.

Key Responsibilities:
Reception Services

• Ensure
  that the reception desk is always staffed (creating a duty roster
  incoming and outgoing – deal with any client, staff, visitor, and
  consultant requests, immediately if possible, referring to relevant
  personnel when necessary).
• Ensuring that the visitor reception area, front desk and compound are clean, tidy and arranged.
• Monitor front office equipment (telephones, computer, seating) and ensure it is always in good working order.
• Ensure
  efficient processing of courier deliveries, receipt of clients,
  documents, and correspondence; follow procurement procedures when
  receiving goods that are delivered by suppliers.

Facilities Management & Maintenance 

• Ensure
  that the office is always kept secure, liaising with the security guard
  to manage and ensuring that appropriate security measures are in place
  and functioning.
• Ensure that all routine maintenance is carried
  out to keep facilities/offices and conference room in a safe and
  attractive condition.
• Ensure all lights, Air Condition,
  Switches, Doors and Windows are closed and switched off before leaving
  the office in the evening.
• Liaise with the Office manager to ensure the provision of goods and services for the office.
• Assist
  in arranging conference room – chairs and table, work with cleaner to
  make sure conference is well kept in good condition all the time during
  meetings.
• Ensure that during meeting – catering services are in
  place on time and assist with all necessary need in the conference room
  before and after the meeting.

Travel Arrangements 

• Assist operation office to ensure all bookings, travel and any other logistical arrangements are made.
• For
  arriving visitors, ensure that they are welcomed and provided with all
  necessary briefings/orientation; during their visit, check to ensure
  that all is going smoothly and provide support if necessary.

Meetings & Events Management 

• Support
  key meetings and events; by ensuring that all necessary logistical
  support is provided, such as extension cables, projector, flip chart,
  pens, notebook, marker pen etc.
• Ensure full understanding of the
  schedule of meetings and events that must be organised and the list of
  attendees for each one; (schedule meeting time – calendar)
• Provide
  support with the preparation, collation and circulation of agendas,
  documents printing, photocopying, scanning and other meeting resources.
• Support
  with taking minutes, keeping records, and maintaining proper files;
  especially ensuring that documentation associated with meetings is
  compliant.

Minimum Qualifications and Experience:

• Bachelor’s degree in public/business administration, or any related major relevant field from a recognised University.
• At least One (1) year experience in related positions.

Essential Experience, Knowledge and Skills

• Excellent
  MS Office knowledge. (MS Excel, MS Word, MS Power Point, Outlook etc.)
  or G Suite – (google sheets, google doc, slides etc)
• Outstanding organizational and time management skills.
• Excellent verbal and written communications skills. (Swahili & English)
• Discretion and confidentiality.
• Reporting skills

GENERAL CONDITIONS FOR BOTH POSITIONS
Competencies:

• Ability
  to work collaboratively with diverse stakeholders, including government
  agencies, international organizations, and local partners.
• Ability to manage multiple tasks and projects simultaneously, while meeting deadlines.

Professional Behaviour

• The
  candidate should work well with others and understand people from
  different backgrounds. They need to be open to feedback and manage
  changes. Being independent, yet a good team player is key. He/she should
  act ethically, and respect confidentiality.

Application Process and Deadline for Submission:
Interested candidates should submit their applications- a detailed CV and cover letter electronically to: (tzrecruitment@tanzania-tmela.com) with the subject line of the position.
Please note: Only
shortlisted candidates will be contacted for interviews. Closing date
for submission of applications is end of business day on November 8, 2024.
IBI
is an equal opportunity employer and participates in E-Verify.
Tanzanian citizens and women are strongly encouraged to apply.
Go to our Homepage To Get Relevant Information.