Senior Operations Manager at Tetra Tech Tanzania

Senior Operations Manager at Tetra Tech October 2024

Iringa, IRINGA-TZ, Tanzania, United Republic of  | International Development
Job Type: Full-time
The USAID Tanzania Maji Safi (Clean Water and Sanitation) Project in
Tanzania, implemented by Tetra Tech International Development, is
currently accepting expressions of interest for a Senior Operations
Manager. This position will be located in the main office in Iringa.

Position Description/Summary:
The Senior Operations Manager will oversee all administrative aspects
of the Tanzania project offices in Iringa, Sumbawanga and Njombe through
their direction and supervision of the Tanzania Maji Safi
Administrative and Logistics team, including management of the office
spaces, documentation/information technology, human resource management,
and travel. They will also provide coordination function between the
project support team and the Senior Management Team, by providing weekly
updates to Home Office Project Management Team on all operational
issues, including procurement, grants, and finance, and liaising with
the Director of Finance and Senior Subcontracts and Procurement Manager
to encourage steady progress on outstanding tasks. Will supervise two
direct reports and oversee a full operations team of eleven.

Responsibilities:
* General Administration:
Assist the COP and DCOP in the direction and general management of the
project offices in Iringa, Sumbawanga, and Njombe; Advise the COP and
DCOP on all policy matters concerning project administration. Develop
appropriate and relevant documentation for and supervise the proper
implementation of all administrative policies and procedures. Maintain
the project filing system for general correspondence, information, and
program files; Oversee management of Maji Safi project property in
compliance with USAID and Tetra Tech Home Office (HO) guidelines and
regulations, including submission of monthly and other periodic reports;
Oversee maintenance of the Tetra Tech inventory control system and
carry out annual property physical inventory verification prior to the
contract anniversary date; Maintain regular contact with Tetra Tech HO
support staff including Project Manager, Deputy Project Manager, and
other assigned staff; Ensure compliance of Maji Safi Project operations
with USAID, United Republic of Tanzania and Tetra Tech HO administrative
policies and guidelines; Respond to pertinent information requests from
project partners and other relevant organizations/institutions;
Administer and manage the efficient utilization and maintenance of
project resources, including vehicles, IT and office equipment and
furnishings, and any other physical assets purchased by or assigned to
the project.

* Events and Travel Roles: Oversee
coordination of logistical support for conferences, meetings and
training workshops; Review all trip requests for compliance with travel
policies and coordinate preparation and approvals of any required
overtime for project drivers; Oversee management of the project fleet,
ensuring vehicles are maintained in good condition and are sufficient to
meet the project needs. Participate in weekly check-in with fleet
management team (including drivers) and propose solutions for any issues
raised; Conduct regular spot checks of fleet tracking systems, such as
shared travel calendar, Total Fuel cards, and CarTrax and establish a
procedure to incorporate these tools into fleet management.

* Human Resource Mgt Roles:
Supervises the work of the Administrative Manager (Iringa) and the
Finance and Admin Officer (Sumbawanga). Administer and manage provisions
relevant to Maji Safi Personnel Policies and Procedures handbook.
Support the COP and DCOP in local staff and consultant recruitment,
hiring, and contracting; Ensure HR files are up to date and follow
requirements of HO rules and policy; Oversee HR record management and
review all HR documentation including employment contracts and
modifications, employment evaluation forms, employee change forms and
documents, annual leave. Review and oversee updates of project staff
records in SalesForce and run monthly report to support preparation of
payroll. Oversee the management and tracking of leave requests. Review
all staff time sheets each month, before these are submitted to COP for
approval. Ensure all relevant leave or overtime approvals are filed and
well organized to support payroll. Maintain and forward to Tetra Tech HO
updated listing of in-country staff and key contacts list.
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Minimum Qualifications Required:
*
Master’s degree or equivalent and 7 years in relevant field OR
Bachelor’s degree or equivalent and 10 years in relevant field. Degree
in finance, accounting, business management, or related field.
*
Demonstrated experience in office management required. Demonstrated
experience overseeing administration and operations across teams,
ensuring appropriately tailored and synchronized activities. Experience
in similar donor related activities preferred. Experience in fleet
management and logistics preferred.
* Computer literate in relevant software applications such as Excel, Word, PowerPoint, etc.
* Fluency in written and spoken English and Kiswhahili.
* Tanzanian nationals strongly preferred. * Knowledge and experience within Tanzania WASH sectors is a plus.

To be considered, please submit the following:
* Cover Letter
* CV

Please
ensure that only the requested documents noted above are submitted.
Only candidates who have been selected for an interview will be
contacted. No phone calls, please.

Tetra Tech International
Development is committed to safeguarding and technical excellence in
equality and social inclusion. Our team of dedicated Gender, Youth, and
Social Inclusion (GYSI) advisers work closely with our staff and
partners to share international norms and best practices to improve the
livelihoods of the world’s most marginalized groups. Tetra Tech
International Development is especially interested in candidates that
can contribute to our Diversity, Equity, and Inclusion (DEI) initiatives
that aim to expand inclusion and an authentic sense of belonging to all
our staff regardless of background.

Reasonable Accommodations:
We
are dedicated to hiring an inclusive workforce. If you would like to
request reasonable accommodations during the application process, please
visit Tetra Tech’s Disability Assistance Page.
Our recruitment team looks forward to engaging in an interactive
process to provide helpful and reasonable accommodations for candidates.

Tetra Tech combines the resources of a global,
multibillion-dollar company with local, client-focused delivery in more
than 550 locations around the world. Our reputation rests on the
technical expertise and dedication of our employees — 27,000 associates
working together to provide smart, scalable solutions for challenging
projects. We are proud to be home to leading technical experts in water,
environment, infrastructure, resource management, energy, and
international development. We are an Equal Opportunity
Employer/Affirmative Action/Americans with Disabilities/Veterans
employer.

ARD 188
Project opportunity
Water Security Sanitation (International Development)

• Organization: 188 ARD
• Requisition #18800001322

This is Full-time Job, To submit your application, please follow the link provided below.