Finance Assistant at IOM Tanzania

IOM

Finance Assistant

Finance Assistant at IOM Tanzania October 2024

Dar-es-Salaam, United Republic of Tanzania (the)
Job Type: Full-time
Job Description
Applications are welcome from internal and external candidates. For all
IOM vacancies, applications from qualified and eligible first-tier
candidates are considered before those of qualified and eligible
second-tier candidates in the selection process. For the purpose of this
vacancy, internal candidates are considered first-tier candidates.

Context
Under the overall supervision of the Resource Management Officer in Dar
es Salaam, (RMO) and direct supervision of the National Finance Officer
(NFO); and, in collaboration with relevant units at Headquarters and
the Administrative Centres,
the successful candidate will be responsible and accountable for
managing the resources management functions in Dar es Salaam, Tanzania.

Responsibilities

• Extract and input data from various sources in financial or accounting systems;
• Respond to accounting, budget or financial queries regarding data from staff in the unit and elsewhere;
• Process
  and release duly approved and authorized cash payments and bank
  transfers to all vendors and staff, ensuring that signed official
  invoices receipts and other supporting documentation is attached to all
  payment requests.
• Review all types of payments starting from purchase to payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith;
• Inform
  the National Finance Officer on the cash forecast as well as assist on
  the preparation of the Mission’s monthly Funding Request.
• Verify vendor requests for accuracy and conformance with IOM finance policies and instructions;
• Perform
  claim verifications against documentation to ensure that
  purchases/services are properly authorized and that the goods have been
  received or services rendered;
• Prepare necessary receipt and journal vouchers;
• Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required;
• Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.;
• Ensure
  proper and systematic filling of all posted payments and other
  accounting documents according to the established standards;
• Responsible for the Petty Cash of the office;
• Maintain an updated record of the balances in the bank (USD and TZS).
• Perform other related duties as required by the supervisors.

Qualifications
Education

• High School diploma with four years of relevant experience; or,
• Bachelor’s
  degree in business administration, Accounting, Finances, or related
  fields with two years of relevant professional experience.
• Accredited Universities are those listed in the UNESCO World Higher Education Database.

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Experience

• Proficient in Microsoft Office applications e.g. Word, Excel,
  PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct
  advantage;
• Prior work experience with international humanitarian
  organizations, non-government or government institutions/organization
  in a multi-cultural setting is an advantage.

Skills

• Attention to Detail: crucial for preventing errors and ensuring compliance with policies.
• Numeracy
  and Financial Management Skills: The position requires proficiency in
  data extraction, cash management, and financial reporting. Strong
  numeracy skills for processing payments and maintaining bank records.
• Organizational
  Skills: The ability to stay organized and systematically file records
  are vital for effective resource management.

Languages

• Fluency in both English and Swahili.
• IOM’s official languages are English, French and Spanish.
• Proficiency of language(s) required will be specifically evaluated
  during the selection process, which may include written and/or oral
  assessments.

Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual
  and cultural differences. Encourages diversity and inclusion.
• Integrity
  and transparency: Maintains high ethical standards and acts in a manner
  consistent with organizational principles/rules and standards of
  conduct.
• Professionalism: Demonstrates ability to work in a
  composed, competent and committed manner and exercises careful judgment
  in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering
  results: Produces and delivers quality results in a service-oriented
  and timely manner. Is action oriented and committed to achieving agreed
  outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability:
  Takes ownership for achieving the Organization’s priorities and assumes
  responsibility for own actions and delegated work.
• Communication:
  Encourages and contributes to clear and open communication. Explains
  complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and
  demonstrates the ability to carry out the Organization’s vision. Assists
  others to realize and develop their leadership and professional
  potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic
  thinking and vision: Works strategically to realize the Organization’s
  goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This
  selection process may be used to staff similar positions in various
  duty stations. Recommended candidates will remain eligible to be
  appointed in a similar position for a period of 24 months.
• This
  post is subject to local recruitment. Only those holding a valid
  residence and work permit for the country where this position is based
  will be eligible for consideration.
• Appointment will be subject
  to certification that the candidate is medically fit for appointment,
  verification of residency, visa, and authorizations by the concerned
  Government, where applicable. Vaccination against COVID-19 will be
  required for IOM personnel who are hired or otherwise engaged by IOM. As
  part of the mandatory medical entry on duty clearance, candidates will
  be requested to provide evidence of full vaccination.
• IOM does
  not charge a fee at any stage of its recruitment process (application,
  interview, processing, training or other fee). IOM does not request any
  information related to bank accounts.
• IOM only accepts duly
  completed applications submitted through the IOM online recruitment
  system. The online tool also allows candidates to track the status of
  their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies