Procurement Manager at Global Communities Tanzania

Procurement Manager

Procurement Manager at Global Communities October 2024

Job Overview
Global
Communities is implementing a primary-school meals program, called
Pamoja Tuwalishe, and is recruiting members of their project team. This
position is based in Dodoma and Global Communities is assembling a team
of dedicated professionals who are motivated to reach peak performance,
learn, and grow constantly, and help shape a bright future for students
in Tanzania. If you want to make a difference, please consider joining
our team. Those looking for the normal 9-5 job, need not apply.

Job Title: Procurement Manager
Location: Dodoma Region
Salary Level: 6
Job Type: Full-time
Department: Finance and Administration
Reports To: Director of Finance and Administration
Dates: November 2024

PROGRAM SUMMARY:
Global
Communities and its partners are implementing a 5-year U.S. Department
of Agriculture, McGovern-Dole International Food for Education and Child
Nutrition Program, Pamoja Tuwalishe, in Dodoma and Mara regions of
Tanzania. Pamoja Tuwalishe will work in close collaboration with the
Government of Tanzania and other institutions and stakeholders to
strengthen the school feeding system, improve the overall education
experience for students in program-supported schools and build technical
program approach models that can be replicated to additional schools
and communities. Pamoja Tuwalishe improves
student literacy competency, increases students’ attendance, improves
students’ attentiveness, strengthens students’ health status, and
improves the student’s overall education outcomes. If you want to make a
difference, please consider joining our team. See Position Description
below.

JOB SUMMARY:
The Procurement Managerrole is to
evaluate and process all procurement actions for the Tanzania country
office. The Procurement Manager is responsible for establishing,
maintaining, standardizing and adhering to Global Communities
procurement processes and U.S. Government regulations related to
procurement. In addition, this role will support the management in
maintenance of organizational procurement records by developing
effective analytical tools to track spend and supplier performance,
supporting effective commercial insight by identifying risk and areas
for improvement.

The Procurement Manager is responsible for
effective delivery and implementation of strategic and effective
procurement services, for a select group of technically complex goods,
services and works, within the specific geographical area and/or
project. This role will be the primary point of contact for procurement
requirements within a designated area of spend; acting as a business
partner to deliver

guidance and advice to stakeholders to ensure
the Procurement Department is routinely engaged at the earliest stages
of planning and that goods and services are purchased using best
practice principles maximizing value from the supply chain.

PRIMARY JOB RESPONSIBILITIES:
Leading and supporting:

• Work
  with the wider GC awards & Procurement team to deliver a
  strategically focused, professional and efficient procurement service,
  providing expert advice, support and guidance to staff and stakeholders,
  using best practice procurement and supply chain management principles.
• Act as the GC procurement primary point of contact, partnering
  with senior managers within assigned business areas – ensuring they
  receive effective strategic procurement support and proactive advice,
  spanning the full lifecycle of all procurement activity.
• Lead
  on commercial activities in the procurement of high risk/high value
  contracts within the assigned business area – from end-to-end market
  engagement, supplier due-diligence, tender, contract and award
  negotiation.
• Provide advice to contract owners to support the
  resolution of issues and any post-contract disputes, working
  collaboratively and seeking appropriate legal guidance where required.
• Ensure
  GC Tanzania offices perform due diligence exercise for vendors as per
  GC and US funded projects requirements all the time.
• With the
  support of the Director of Finance, lead all the discussion with Global
  Support Team (GST) to acquire extended support on matters relate to
  compliant with procurement standards.
• Regular review of the GC
  Tanzania procurement manual and make necessary changes as agreed at the
  country office, advises the DFA and CoP on changes in procurement
  processes/practices as made by GC to ensure compliance all the time.
• In
  collaboration with Finance colleagues coordinate refresher trainings
  for Pamoja Tuwalishe team on adherence to policies and procedures
  related to procurement.

Managing systems, processes and data:

• Support
  the wider Procurement and Finance team in the delivery of appropriate
  training and guidance to all GC staffs and partners on best practice
  procurement principles, contract management, vendors management and all
  matters pertaining compliance with donor requirements, GC and country
  regulations on procurements matters.
• Support budget managers to
  organize and have in place the annual procurement plan, making sure it
  is followed and advise the management on any changes to the plan and
  implementation.
• Coordinating the annual, monthly, and weekly
  procurement priorities, procurement and delivery tracker and inform DFA
  on the status of the procurement each time.

Managing suppliers:

• Conduct
  appropriate supplier due diligence to identify supply chain risk and
  provide support and guidance to stakeholders on appropriate supplier
  evaluation and risk mitigation methods.
• Produce regular GC
  reports on supplier/contract performance against agreed measures, which
  both monitor progress and enable effective decision-making.
• Ensure good communication with suppliers on feedback mechanism to ensure the suppliers relationship is well maintained.
• Ensure
  suppliers are aware and adhere to GC procurement standard operating
  procedures, expected standard of conduct and other related organization
  policies.

Learning, Evaluating and Improving:

• Participating
  in, contributing to and supporting GC continuous improvement activities
  by adapting to the changing systems within the Procurement team.

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KNOWLEDGE, SKILLS, AND ABILITIES

• Highest level of integrity, honest and transparency in words and deeds.
• Proven track record of providing strategic procurement advice and support to stakeholders at all levels across an organization.
• Strong verbal and written communication skills with the ability to influence at a senior level.
• Excellent IT skills including advanced Excel and experience of using databases and analytics tools.
• Excellent in planning, coordination, organizing and managing priorities and multiple activities and lead teams.
• Demonstrates Creativity and Technical Skills.

EDUCATION and/or EXPERIENCE

• University bachelor’s degree in Logistics & Procurement Management, Business Administration, or other related degree.
• A master’s degree in Procurement and related fields is an added advantage
• Member
  of Association of Procurement and supplies Professionals (APSP) or
  equivalent and evidence of experience or necessary skills through
  training.
• A minimum of 8 years substantial experience working in a similar role in procurement with an international NGO.
• Experience in managing procurement procedures and adhering to US Government regulations.
• A basic understanding of financial accounting principles.

How to Apply:
Interested candidates should send their application letters, CVs and copies of certificates submitted via email to: afrancis@globalcommunities.org on or before 18th October 2024.
Only Successful Candidates will be contacted.
Global
Communities is an equal opportunity employer and encourages all
qualified persons to apply, notably qualified women and people with
disabilities.