Supply chain Assistant-Warehouse at Danish Refugee Council (DRC)

DRC
Founded in 1956, The Danish Refugee Council (DRC) is a
humanitarian, non-governmental, non-profit organization providing direct
assistance to conflict-affected populations – refugees, internally
displaced people (IDPs) and host communities – in more than 40 countries
around the world. DRC has been implementing emergency response projects
in Tanzania since the onset of the Burundi refugee crisis in 2015 in
three refugee camps in the Kigoma Region at the border with Burundi.

DRC’s
integrated projects for refugees, asylum seekers and host communities
comprise sectors such as Camp Coordination and Camp Management (CCCM),
Protection, Water, Sanitation and Hygiene (WASH), Shelter and
infrastructure, General Food Distribution (GFD) and Livelihoods.

Overall purpose of the role
Day
to Day Warehouse Management. To ensure smooth running of supply chain
function to meet the program needs in line with the DRC Operations
Handbook, donor and government rules and regulations

Geographic scope: Tanzania-Kigoma Region
This role has a focus on Tanzania and ensures compliance to DRC procedures and guidelines within the country.

Main responsibilities:
Warehouse Management

• Ensuring full compliance on warehouse/inventory management
• Receiving, safe keeping and dispatching goods as per DRC warehouse management policy
• Ensuring adherence to safety and security standards across all warehouse premises
• Conducting physical inventory checks, monthly or regular checks as per DRC and Donor’s guidelines.
• Manage Warehouse and general storage of warehouse facilities and consignments.
• Provide weekly warehouse stock reports and share with Supply Chain Team Leader – Logistics
• Provide
  timely information on items that needs to be disposed of, this includes
  unused or expired commodities (broken, expired etc.)
• Conducting
  delivery follow up and coordination with other warehouse colleagues on
  delivery of various goods and services to different locations.
• Making prior communication and arrangement on items that need to be shipped from one location to another
• Follow
  up on securing camp entrance permits for Nduta and Nyarugusu Refugee
  camps. This involves coordination with Government Authority, DRC sector
  leads and other supply chain colleagues for timely camp entrance
  permits.
• Providing timely incident reports related to warehouse
  facilities or consignment stored in the warehouse in case of any
  discrepancies observed.
• Providing information to Supply Chain
  staff responsible for asset management in case any new asset or
  equipment is purchased and need to be received, stored or upon
  dispatching.
• Securing all warehouse documentations in a proper way as per DRC filling SOP

Representation

• Build
  and maintain strong relations with external stakeholder where this
  relates to Supply Chain. This includes with suppliers, relevant
  governmental bodies, UNHCR and its logistics partner.

Essential Experience

• At least 3 years’ experience in Supply Chain functions in a Humanitarian context
• Knowledge of supply chain management especially logistics
• Knowledge of key donor policies and compliance procedures, like UNHCR, DANIDA etc
• Experience working with DRC Dynamics or a similar ERP system
• Full professional proficiency in English and Kiswahili
• Excellent communication skills – both oral and written

Competency profile Compliance and Detail-oriented

• Strong team player
• Excellent interpersonal skills, culturally sensitive and adaptable
• Flexible, enthusiastic and willing to learn from others

Education:

• Bachelor’s degree or Diploma in relevant sector and field experience.
• Certificate in Humanitarian Logistics and Supply Chain Management

Read Also:

• NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2024 (1,475 POSTS)

• CHECK SCHOLARSHIPS OPPORTUNITIES TO STUDY ABROAD CLICK HERE!
• Download Your National ID (NIDA) Number  Here | Download NAMBA NA KITAMBULISHO CHAKO CHA NIDA. BONYEZA HAPA! 
• PAST PAPERS ZA DARASA LA 7 MPAKA FORM SIX | NECTA AND MOCK EXAMS 1988 – 2019. CLICK HERE! 
• Free
  CV Writing and Download, Cover/Job Application Letters, Interview
  Questions and It’s Best Answers plus Examples. Click Here!

Languages:

• Fluency in English
• Fluency in Kiswahili

Key stakeholders:

• SCM, Area Manager and Head of Support Services
• Supply chain staff, Programme Staff
• Donors,
• Suppliers
• Local authorities