3 New Jobs United Nations (UN) at IRMCT Arusha

3 New Jobs United Nations (UN) at IRMCT Arusha September 2024

Job Opening
Job Opening ID: 243979
Job Network : Management and Administration
Job Family : Administration
Category and Level : General Service and Related Categories, G-2
Duty Station : ARUSHA
Department/Office : International Residual Mechanism for Criminal Tribunals

Org. Setting and Reporting
These positions are located in the
Human Resources Section and Procurement Section, Registry. The
incumbent will perform her/his duties under the supervision of the
Associate Human Resources Officer in HR or Procurement Assistant.

Responsibilities
Within limits of delegated authority, the Team Assistant may be responsible for the following duties:
•
Updating and maintaining the official status files correspondence and
other documents in the personnel files, preserve confidentiality of the
entrusted documents as per the rules and regulations; • Prepare and
maintain electronic and physical employee records, insuring all
information is accurate, complete, and up to date. • Requesting missing
information from staff members and filling them in the official status
file; • Receiving and log-in incoming correspondence in appropriate
files and folders; • Maintaining appropriate records of document
received and follow established procedures for requesting, retrieving,
and disposing of the records when necessary. • Ensuring that the
requisite personnel documents are completed by the staff members and
returned for filling; • Digitalized documentation and maintain the
electronic files. • Send folders for filing and registration in Content
Manager system. • Provides general office support services; processes,
drafts, edits, proofreads and finalizes for signature/approval, a
variety of correspondence and other communications; • Operates a variety
of office equipment in the performance of basic office functions, e.g.
photocopier, printer, scanner, etc. • Performs other duties as assigned.

Competencies
•
Professionalism – Knowledge of basic clerical functions. Ability to
operate standard office equipment. Shows pride in work and in
achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional
rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations.
Demonstrates commitment to implementing the goal of gender equality by
ensuring the equal participation and full involvement of women and men
in all aspects of work. • Planning and Organizing – Develops clear goals
that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees
risks and allows for contingencies when planning; monitors and adjusts
plans and actions as necessary; uses time efficiently. • Teamwork –
Works collaboratively with colleagues to achieve organisational goals;
solicits input by genuinely valuing others’ ideas and expertise; is
willing to learn from others; places team agenda before personal agenda;
supports and acts in accordance with final group decision, even when
such decisions may not entirely reflect own position; shares credit for
team accomplishments and accepts joint responsibility for team
shortcomings.

Education

• High school diploma or equivalent is required.

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Job – Specific Qualification

• Not available.

Work Experience

• Minimum of one (1) years of progressively responsible experience in general office support, or related area is required. 
• No experience is needed if candidate possess a first-level university degree or higher. 
• Working experience in archives, electronic records management, is desirable. 
• Experience working with International Criminal Tribunals is desirable. 
• Working experience in ERP systems (e.g. Inspira, Umoja) or similar is desirable.

Languages

• English
  and French are the working languages of the Mechanism. For the post
  advertised, fluency in oral and written English is required.

Assessment

• Candidates will be assessed by a comparative matrix.

Date Posted : Sep 20, 2024
Deadline : Sep 26, 2024

No Fee
THE
UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT
PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE
UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’
BANK ACCOUNTS.