Warehouse Manager at Médecins Sans Frontières (MSF)

Defining,
coordinating and monitoring all Warehouse and Stock Management
activities in the capital according to MSF protocols, standards and
procedures in order to ensure an optimal running of the mission.

ACCOUNTABILITIES

• In
  collaboration with the Supply Chain Team Leader defining the Warehouse
  and Stock Management activities and planning the annual budget to
  identify and optimize the response to the needs of the mission and the
  targeted population.
• Monitoring the implementation of the
  Warehouse and Stock Management activities, following up of the medical
  and logistics stocks, ensuring compliance with MSF standards, protocols
  and procedures, and reporting to the line manager on the development of
  the ongoing programmes. This can include the following:
• Ensuring all equipment and premises are adapted to the proper storage of
  goods in compliance with the customer’s requirements and Good
  Distribution Practices
• Ensuring that physical and
  administrative management of the products inside the warehouse are
  properly managed in conjunction with the owners of the stocks (SOPs,
  flow management, IS warehousing tool, inventories…)
• Ensuring the safety and the security for goods and people inside and outside the premises under his/her responsibility
• Analyzing monthly/quarterly warehouse data, identifying problems, and
  proposing solutions to line manager, owners of stocks and pharmacist
• In
  collaboration with the HR Coordinator, participating in the planning
  and implementation of HR associated processes (recruitment, training,
  briefing/debriefing, evaluation, detection of potential, development and
  communication) of the staff under his/her responsibility in order to
  ensure both the sizing and the amount of knowledge required to correctly
  perform all supply activities pertaining to his area
• Ensuring
  technical support for his area of activity and providing coaching to
  staff under his/her responsibility. Managing his team and elaborating
  their activities planning (Warehouse supervisor, storekeepers and
  log-helpers.)
• Participating in monthly reports according to guidelines
• Performing delegated tasks according to his her speciality and as specified in his/her job description

Minimum Educational Qualification:

• Essential – Diploma / degree in Human Resources, or business administration or communication

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Specific Accountabilities
· Ensure accurate and timely receipt, storage, and dispatch of medical supplies and equipment.
· Oversee regular cycle counts and full physical inventory audits to maintain stock accuracy.
· Monitor stock levels, ensuring critical items are available, and avoiding both shortages and overstocks.
·
Streamline warehouse operations, optimizing storage space and
material handling processes to improve efficiency and reduce costs.
·
Continuously monitor warehouse performance metrics (e.g., order
accuracy, fulfillment time, stock turnover rate) and make data-driven
improvements.

Minimum Education Requirement
· Bachelor degree in desirable warehouse management related studies, procurement, inventory management
Experience: Essential at least three years of working experience in related activities.
Desirable
previous experience with MSF Logistics or Supply Department or other
NGOs, and working experience in developing countries and in medical
stock management.
Languages: Fluent oral and written English and Swahili (speak, read and write)

Competences and main skills:
o People Management and Development
o Commitment to MSF Participles
o Behavioural Flexibility
o Results and Quality Orientation
o Teamwork and Cooperation

APPLICATION DETAILS
Women, people living with disability or any persons feeling like being part of a minority is encouraged to apply.

This is Full-time
Job, All interested candidates shall submit their motivation letter, CV
and copy of relevant professional certificates not later than Wednesday, October 02nd 2024 at 4:00 pm. Please quote the job title on the email subject “WAREHOUSE MANAGER”

Please send your application to the email address MSFCH-Tanzania-Recruitment@geneva.msf.org
The
applications can also be sent to P.O.Box 83 or can also be submitted
at MSF offices situated in Nduta Refugees Camp, Kibondo District or at
Plot N° 74, House 22, UPOROTO Street, URSINO Estate South, Dar se
Salaam or at MSF office situated in Liwale, Lindi.

The
protection of your personal data is important to MSF. By submitting your
application, you consent to MSF using your data only for the
recruitment process to have all the information and documents necessary
to proceed with the recruitment, validation of your application and
selection of the most suitable candidate. Your data will be treated
confidentially. Only people part of the recruitment process have access
to your data. MSF does not sell your data under any circumstances.

If you have any questions or requests, you can contact msfch-tanzania-hrmanager@geneva.msf.org
ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED
Only short-listed candidates will be contacted