New Job UN at IRMCT Arusha – Archives Assistant (243516)

New Job UN at IRMCT Arusha September 2024 – Archives Assistant (243516)

Job Opening
Job Opening ID: 243516
Job Network : Public Information and Conference Management
Job Family : Documentation and Information Management
Category and Level : Field Service, FS-5
Duty Station : ARUSHA
Department/Office : International Residual Mechanism for Criminal Tribunals

Org. Setting and Reporting
This
position is located in the Archives and Records Section of the Registry
of the International Residual Mechanism for Criminal Tribunals, Arusha
Branch. Under the supervision of the Digital Archivist, MARS Arusha, the
incumbent will be responsible for supporting the work of the Archivists
in the management of the records and archives management by the
International Residual Mechanism for Criminal Tribunals.

Responsibilities
•
Support the implementation and administration of information technology
and management tools in the development and implementation of
recordkeeping improvement projects. • Support the development and
implementation of recordkeeping improvement projects. • Assist in the
administration of any information technology-based systems to maintain
the Section’s repositories in good order. • Undertake tasks related to
the accessioning, arrangement and description, storage, preservation and
conservation, and accessibility of the archives and records managed by
MARS Arusha. • Lead in creating Submission Information Packages (SIPs)
and precondition, where necessary, for ingest into the Mechanism Digital
Preservation System (DPS). • Lead the Ingest of digital records into
the Mechanism DPS. This includes identification, validation and creation
of fixity. • Participate in Monitoring file integrity through fixity
checking. • Participate in the Identification, development and
implementation of tools to support ingest of digital and audiovisual
(AV) records, and update existing tools as required. • Assist in the
development and implementation of the EDRMS in Mechanism Offices. •
Support offices in the preparation of transfer requests. • Arrange
transfers of records from client digital workspaces to the EDRMS. •
Process consignments of transferred digital records, ensuring that they
meet required standards and are stored securely, under the direction of
the Digital Archivist. • Maintain records of records transfers. •
Retrieve/return/update records on request of client offices. • Lead in
the development and delivery of training for users of the EDRMS. •
Assist client offices with complex searches for records in the EDRMS. •
Implement Records Retention Schedules and other disposition
instructions. • Support the work of the Archivists by assisting in the
development and implementation of policies and procedures for the
management of the Archives. • Assist with preparation and dissemination
of finding aids for archives. • Perform other duties as required.

Competencies
•
Professionalism: Shows pride in work and in achievements. Demonstrates
professional competence and mastery of subject matter. Is conscientious
and efficient in meeting commitments, observing deadlines and achieving
results. Is motivated by professional rather than personal concerns.
Shows persistence when faced with difficult problems or challenges.
Remains calm in stressful situations. Commitment to implementing the
goal of gender equality by ensuring the equal participation and full
involvement of women and men in all aspects of work. • Planning and
Organising – Develops clear goals that are consistent with agreed
strategies. Identifies priority activities and assignments, adjusts
priorities as required. Allocates appropriate amount of time and
resources for completing work. Foresees risks and allows for
contingencies when planning. Monitors and adjusts plans and actions as
necessary. Uses time efficiently. • Technological Awareness – Keeps
abreast of available technology. Understands applicability and
limitations of technology to the work of the office. Actively seeks to
apply technology to appropriate tasks. Shows willingness to learn new
technology.

Education

• High school diploma or equivalent is required.

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Job – Specific Qualification
Technical
or vocational certificate or training in archives and records
management, information science, information systems or a related field
is required.

Work Experience
Minimum of eight (8)
years of progressively responsible experience in archives management,
records management, information management, information science,
information systems or related area is required. Experience of
Electronic Document and Record Management Systems (EDRMS) is desirable.
Experience of digital preservation systems and digital repositories is
desirable. Experience in working with records in both physical and
digital format is desirable. Experience of strict information security
regimes is desirable. Working experience in UN International Criminal
Tribunals (ICTR, ICTY or IRMCT) is desirable.

Languages
English
and French are the working languages of the Mechanism. For the post
advertised, fluency in oral and written English is required. Working
knowledge of French is desirable.

Assessment
Selection will be based upon comparative analysis of the candidates.

Date Posted : Sep 13, 2024
Deadline : Sep 19, 2024

No Fee
THE
UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT
PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE
UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’
BANK ACCOUNTS.