Procurement Officer at Jitegemee Holdings Company Limited

Procurement Officer

Procurement Officer at Jitegemee Holdings Co. Ltd (JHCL) September 2024

Job type: Full-time
Job Title: Procurement Officer
Job Grade: Officer
Department: HR and Corporate Services
Duty Station: Head Office
Reports to: Manager, HR, and Corporate Services
Direct Reports: N/A
Indirect Reports: N/A

Purpose of the Job
The
Procurement Officer is responsible for managing the procurement
process, from sourcing and purchasing to supplier relationship
management. The primary focus of the role is to ensure that the company
acquires high-quality materials and services at the best possible prices
while maintaining compliance with industry regulations and company
policies.

A. Responsibilities

Procurement Plan and Strategies 

• Participate in the preparation and development of the annual procurement plan.
• Implement the procurement plan in a timely and quality manner.
• Manage procurement budgets, track expenses, and report on variances to management.
• Review
  and approve procurement requisitions and purchase orders to ensure
  efficient utilization of resources and minimal wastage.

Suppliers Sourcing and Vendor Selection 

• Conduct market research to stay updated on industry trends and supplier capabilities.
• Identify and evaluate potential suppliers based on capabilities, quality standards, pricing, and delivery timelines.
• Draw tender documents to invite bids from qualified suppliers in line with the procurement policy.
• Participate in the evaluation of tenders such as Expressions of Interest (EOIs) and proposals.
• Procure goods and services effectively from the best sources (price, timing, etc.).
• Maintain a list of suppliers with qualifications, delivery times, and potential future developments.
• Act as the secretariat to the JHCL Procurement Committee.

Contracting and Compliance 

• Participate in contract negotiations to ensure JHCL receives the highest possible value for money.
• Coordinate the contracting process for successful bidders.
• Conduct inspections and quality checks to ensure procured materials meet required standards.
• Review invoices for verification and submit them to the Finance Unit for timely payment.
• Ensure procurement processes comply with industry regulations, environmental standards, and company policies.
• Develop Memorandum of Understanding (MoU) for critical items (e.g., spare parts, explosives).

Records Management and Reporting 

• Maintain procurement records and files for easy retrieval.
• Prepare detailed procurement reports on a periodic basis as per JHCL formats.
• Generate reports for audits and management reviews as required.
• Perform other duties as assigned by the Immediate Supervisor.

B. Qualifications, Knowledge, and Skills
1. Academic Qualifications

• Bachelor’s Degree in Engineering (preferably Mechanical Engineering), Procurement and Supply Management, or a related field

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2. Professional Qualifications

• Professional Certification in Procurement (e.g., Certified Procurement and Supplies Professional – CPSP).
• Registration with Procurement Supplies Professional Board (PSPB) is essential

3. Experience

• Minimum of 3 years of progressively responsible experience in the procurement field.
• Experience in mining or heavy equipment industry is desirable.
• Knowledge in Mechanical Engineering is an added advantage.

4. Technical Competencies

• Understanding of Procurement laws of Tanzania.
• Familiarity with procurement software and tools.
• Proficiency in managing the entire supply chain process.
• Knowledge of mining industry regulations and standards.
• Expertise in drafting, reviewing, and managing contracts.
• Skill in negotiating favorable terms with suppliers.
• Ability to ensure that procured goods and services meet required quality standards.
• Understanding of logistics and transportation processes for timely delivery.
• Ability to monitor adherence to Procurement regulations.

5. Behavioral Competencies

• Strong negotiation and communication skills.
• Capacity to enforce compliance with standards.
• Ability to multi-task and work under pressure.
• Good team player.

How to Apply:
This is Full-time Job, To submit your application, please follow the link provided below.