Grants and Subcontracts Officer at Chemonics International Inc.

Grants and Subcontracts Officer at Chemonics International Inc. September 2024

Chemonics seeks a Grants and Subcontracts Officer for the
USAID Heshimu Bahari (“Respect the Ocean”) Project. The USAID Heshimu
Bahari (Respect the Ocean) Project is a five-year project that aims to
improve the ecological resilience and productivity of Tanzania’s high
marine biodiversity areas. Heshimu Bahari aims to establish an enabling
environment and science-driven framework for sustainable Marine
Management Areas (MMA) and wild-caught fishery co-management by
government, communities, and the private sector.

The Project has four integrated strategic approaches:

• Strengthening
  the enabling framework for a network of MMAs and Fishery Replenishment
  Zones (FRZs) to support biodiversity conservation, climate resilient
  communities, and sustainable wild-caught fisheries.
• Community co-management of MMAs/wild-caught fisheries and climate resilience strengthened.
• Private sector investment in MMAs and wild-caught fisheries expanded.
• Integration of relevant science to MMA and fisheries policy and management improved.
• The
  Grants and Subcontracts Officer will support the overall process for
  awarding and managing subawards, including both grants and subcontracts,
  in accordance with USAID regulations, policy, and procedures. The
  Grants and Subcontracts Officer is responsible for ensuring efficient,
  compliant, and streamlined subaward selection and implementation, from
  award to close-out.

Key Responsibilities:

• Support
  the grant and subcontract process: this includes all processes related
  to solicitation, review, award, implementation, and close­-out processes
  for the Heshimu Bahari Project.
• Draft and prepare
  solicitations, including Annual Program Statements (APS), Requests for
  Applications (RFAs), and Requests for Proposals (RFPs). Develop
  selection memoranda and prepare grant or subcontract packages for USAID
  approval as needed.
• Compliance assurance: help ensure that all
  grant and subcontract proposals and agreements comply with 1) USAID and
  federal acquisition regulations, including Federal Acquisition
  Regulations (FAR), USAID Acquisition Regulation (AIDAR), and Automated
  Directives System (ADS); 2) Heshimu Bahari’s Prime Contract and Grants
  Under Contract manual; and 3) Chemonics’ corporate grants, subcontracts,
  and procurement policies, processes, and manuals.
• Budget and
  negotiation support: participate in grantee/subcontractor budget reviews
  for allowability, allocability, reasonableness, and consistency; and
  support associated grant/subcontract negotiations.
• Participate in Heshimu Bahari grantee co-creation and work plan sessions.
• Maintain
  tracking system for APS, RFAs, RFPs, concept paper/application
  receipts, evaluation of applications/proposals, grantee/subcontractor
  selection, grant/subcontract agreements and modifications, compliance
  and performance monitoring, and grants/subcontract milestone/deliverable
  payments.
• Monitor Heshimu Bahari grantees and subcontractors to
  ensure compliance with USAID and Chemonics grants administrative
  requirements, including conducting site visits for internal audits and
  responsibility determinations.
• When necessary, provide guidance
  and targeted training to grantees/subcontractors in areas such as U.S.
  Government regulations and reporting, implementation planning, and
  financial management and sustainability.
• Serve as an effective
  liaison between Heshimu Bahari technical staff and
  grantees/subcontractors; facilitate milestone/deliverable reviews in
  collaboration with relevant technical staff and help ensure
  grantees/subcontractors have clear technical and contractual guidance to
  complete milestones/deliverables in compliance with the
  grant/subcontract requirements; and coordinate with finance staff to
  ensure efficient milestone/deliverables payments.
• Documentation
  management: maintain complete files of all documentation generated with
  grantees and subcontractors including applications, agreements and
  modifications, milestones/deliverables, invoices, and communications.
• Perform
  other duties as assigned by Heshimu Bahari’s Grants and Subcontracts
  Manager to achieve the Project’s goals and objectives.

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Qualifications:

• Bachelor’s degree in business administration, social sciences or related field required.
• Minimum
  six years of work experience in the administration and management of
  grants and subcontracts for international development
• Minimum two years of relevant work experience on USAID-funded project required.
• Experience
  working on donor and/or international nongovernmental organizations,
  and familiarity with procurement policies, regulations and/or grant
  management
• Demonstrated experience in grant/sub-awards
  solicitation, selection, and monitoring, and closeout. Experience in
  monitoring performance and compliance of grantees and subcontractors.
• Demonstrated leadership, versatility, and
• Fluency in English required, fluency in Kiswahili is preferred.

Period of Performance: On/about October 2024 for a 1-year contract with a possibility of renewal.

Place of Performance and Reporting: Dar es Salaam, Tanzania, this position will report to the Grants and Subcontracts Manager.

Application Instructions:
Please submit an application through here. Applications will be reviewed on a rolling basis through September 20th, 2024. Early applications strongly encouraged. No telephone inquiries, please. Finalists will be contacted.

Chemonics
is an equal opportunity/Affirmative Action employer and does not
discriminate in its selection and employment practices. All qualified
applicants will receive consideration for employment without regard to
race, color, religion, sex, national origin, political affiliation,
sexual orientation, gender identity, marital status, disability,
protected veteran status, genetic information, age, or other legally
protected characteristics.

Chemonics values the protection of
your personal data. If you are in the European Union, please read our EU
Recruiting Data Privacy Notice to learn how we process personal data.
You may access the notice via the following link:
https://chemonics.com/eu-recruiting-data-privacy-notice/.