Senior Manager, Grant Management at BRAC International Tanzania

Senior Manager, Grant Management

Senior Manager, Grant Management at BRAC International August 2024

BRAC International is Hiring! Join BRAC International to create opportunities for people to realise their potential.
About the Role:
The
Senior Manager, Grant Management is responsible for participating in
the development of global procedures in grant management, and actively
promoting the application of those procedures toward an efficient and
effective grant management function within the BRAC International
Country offices. The role has four main aspects to it: 1. Support the
Grant Management Lead, Country office operations to develop and embed
grant management policies and procedures within BI Country offices; 2.
Capacity Build Country office Grant management staff; 3. Support key
grant core processes within BI country offices; 4. Support the
Specialist Donor Reporting on the follow up with country office teams to
uplift donor reporting skills in the BI Country office.

This
position will work in close partnership with the Country Office Grants
managers and focal persons to ensure grant management practices and
services are provided at all stages of the grant cycle. In event of
major humanitarian emergency, the role holder will be expected to work
outside the normal role profile and be able to vary working hours
accordingly. Travel is heavy and anticipated at 50% across BI Countries.

Key Responsibilities:
Grant Management Oversight /Quality Control

• Support GRP Global Grants management Lead in the refresh of the global
  Grants management manual by providing feedback, views, and perspective
  on how the Manual is being received and applied in the country offices.
• Support
  in embedding Grant Management Manual core processes within and across
  the BI Country offices through deliberate and planned support to Country
  offices to establish and maintain as efficient and effective grants
  management process.
• Support in embedding Sub-grant management core processes within and across the BI Country offices.
• Support
  the GRP Global Grants Management Lead to consolidate quarterly KPI
  production, ongoing troubleshooting, and regular Country Office visits,
  maintain an accurate assessment of CO performance in grant management.
• Perform
  structured monitoring of CO grants, grant spending, portfolio spending
  and CO outreach for corrective action and to aid in resolution of issues
  identified.
• Responsible to support use of GMS and ensure fidelity to the system.

Coordination

• Through
  engagement with Country Offices, in coordination and collaboration with
  the Global Donor Reporting Officer, reinforce the Donor Reporting
  Process Flow for optimum structure for donor reporting quality and
  timeliness.
• Through engagement with Country Offices, reinforce GMS usage for compliance, internal controls, and documentation preservation.
• Work
  in collaboration with other departments to ensure grant management
  inputs to key processes including timesheets, master budget development,
  cost allocation, monitoring of grants budgets and budget reviews.
• Participate in the check in calls with the Country Grants Managers.
• Participates in Global Grant Management community of practice calls and trainings and learning internally.
• Ensure
  that grant management processes include consideration of key
  organizational priorities (Gender and inclusion, safeguarding).

Compliance

• Supports adherence to BRAC Grant Management procedures and policies.
• Supports adherence to BRAC Sub-Grant Management procedures and policies.
• Supports
  adherence of complex donor compliance requirements across the Country
  Offices and downstream partners through regular communication of
  compliance elements and training.
• Apply clear understanding of
  donor compliance requirements throughout the grant cycle and ensure
  knowledge transferred and understood by Country offices. This may
  include:
• Review of donor solicitations and support GRP decision gates
• Review of high value proposals and budgets
• Review of donor contracts

Capacity Building

• Support Global Grants Management Lead to build a high performing grant
  management team within BI Country Offices through regular and ongoing
  capacity building to Country Office Grant Management staff through:
• On-the-job training support to select Grants managers and grants focal persons.
• Acting as a troubleshooting resource for grants management procedural queries and issues.
• Facilitation of sharing grants management capacity across countries and sites to promote opportunity and learning.
• Responsible to provide short/long term backfill to country offices that have transition and gaps in Grants Management.
• Coach key CO colleagues on grant management, particularly donor compliance and reporting

Safeguarding

• Ensure
  the safety of team members from any harm, abuse, neglect, harassment
  and exploitation to achieve the programme’s goals on safeguarding
  implementation. Act as a key source of support, guidance and expertise
  on safeguarding for establishing a safe working environment.
• Practice,
  promote and endorse the issues of safeguarding policy among team
  members and ensure the implementation of safeguarding standards in every
  course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Educational Requirements:

• Bachelors in Finance or International Development or related field.

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Required Competencies:

• Experience with NGOs
• Knowledge
  of the requirements of major institutional donors including budgeting,
  eligibility issues, compliance management, and reporting; experience of
  engaging with donors at a strategic level (UN Agencies, USAID, GAC,
  DFAT, DFID, MasterCard Foundation, FCDO etc.)
• Proven track
  record of active contribution to Country Senior Management Team
  direction and providing strategic support across multiple sectors and
  /or regions.
• Proven coaching and capacity building skills
• Understanding of the financial aspects of grants management, ability to work with finance Department on grant management issues.
• Strong attention to detail, problem solving skills, and ability to analyze trends.
• Computer literate (i.e., google suite, word, excel, outlook, internet explorer, PowerPoint).
• Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure.
• Fluent communication (written and spoken) in English.
• Experience working within hardship Countries.
• Knowledge of BRAC, its history, and its programmes and culture desirable

Experience Requirements:

• 7+ years in development or related field.
• Experience in grant management, sub-grant management.
• Experience in change management using global standard grant management tools and procedures.
• Knowledge of donor compliance, regulations, and procedures e.g. USAID, UN Agencies, ECHO, GAC, DEVCO, DFAT, FCDO,

Employment type: Regular/contractual
Salary: Negotiable

How to apply
About BRAC International:
BRAC
International (BI), a leading non-profit organization, is on a mission
to empower people and communities facing poverty, illiteracy, disease,
and social injustice. Our vision is to create a world free from
exploitation and discrimination, where everyone has the opportunity to
realise their potential. We design proven, scalable solutions that equip
people with the support and confidence they need to achieve their
potential.

BRAC was founded in Bangladesh in 1972 and over the
last five decades has grown to become one of the world’s largest
non-governmental organisations (NGOs), reaching over 100 million people.
We started our first international operation by venturing into
Afghanistan in 2002, building on lessons from our work in Bangladesh to
support a nation devastated by war. Currently operating in 16 countries
across Asia and Africa. Born, proven and led in the Global South, BRAC
International brings a unique Southern perspective and commitment to
continuous learning, providing a depth of insight, experience and
evidence to meet the needs of diverse communities with humility and
courage across Asia and Africa. To learn more about BRAC International,
please visit (www.bracinternational.org.com)

Our Core Values:
Integrity: We approach our work with honesty and integrity.
Innovation: We innovate and iterate to improve our impact.
Inclusiveness: We foster inclusion to reach those who need it most
Effectiveness: We strive for effectiveness to better serve people in poverty
If
you feel you are the right match for the above-mentioned position,
please follow the application process to grab your dream opportunity!

External candidates are recommended to email their Resume with a cover letter and any supporting documents to recruitment.bi@brac.net;
mentioninga brief academic background, career summary, core competence,
professional certifications (if any) etc. within 250 words.
Internal
candidates are recommended to apply with their latest Resume including
all job assignments in detail and a cover letter mentioning core
competence and career aspiration with BRAC PIN and email to internal.bi@brac.net copying their immediate reporting manager.
Please mention the name of the position and AD# BI 46/24 in the subject bar.

Application deadline: 08 September 2024
BRAC
is committed to safeguarding children, young people and adults, and
expects all employees and volunteers to share the same commitment. We
believe every stakeholder and every member of the communities we work
with has the right to be protected from all forms of harm, abuse,
neglect, harassment, and exploitation – regardless of age, race,
religion, and gender, status as an individual with a disability or
ethnic origin. Therefore, our recruitment policy and procedure include
extensive background checks and disclosure of criminal records in order
to ensure safeguarding to the fullest extent.
Go to our Homepage To Get Relevant Information.
BRAC
Tanzania is an equal opportunity employer and is against all forms of
Exploitation, discrimination, and harassment at workplace.