Regional Administrative Assistant at Chemonics International Inc.

Regional Administrative Assistant at Chemonics International Inc. August 2024

Chemonics
seeks a Regional Administrative Assistant for the USAID Lishe
(Nutrition) project. The five-year project aims to strengthen health and
food market systems that promote the adoption of optimal
nutrition-related behaviors across a range of stakeholders in targeted
regions in Tanzania. We are seeking individuals who have a passion for
making a difference in the lives of people around the world. This
long-term position will be based in Kigoma

The Regional
Administrative Assistant is responsible for ensuring the smooth
functionality and support supervision of the project’s regional office,
assisting the Senior Finance and Operations Director in the Dar es
Salaam, and helping to ensure compliance with USAID regulations. Key
areas include transaction entry in accounting software, facilities
upkeep, procurement support, security, development and monitoring of
SLAs, human resource duties as required, and assisting the technical
team members with various administrative tasks. The Regional
Administrative Assistant will be supervised by the Office Manager in the
Dar es Salaam.

RESPONSIBILITIES:

• Assist
  the Dar es Salaam-based Finance and Operations Unit in all aspects of
  project administration, for tasks undertaken in the regional office
• Ensure
  that traveling consultants/Lishe staff from other offices are greeted
  upon and provided with a space furnished with the necessary resources
  upon arrival at the regional office.
• Arrange travel for the regional staff
• Manage
  the physical layout of the office; monitoring the office lease
  agreement, equipment service contracts, and other relationships with
  external vendors; supervising the regional office drivers and ensuring
  adherence to vehicle safety; and assisting regional recruitments
• Collect quotations for routine office purchases while upholding Chemonics and USAID policies and procedures on procurements
• Execute other assignments as requested by the supervisor or Senior Finance and Operations Director.

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QUALIFICATIONS:

• Advanced
  Certificate of Secondary Education Examination required; bachelor’s
  degree in a relevant field preferred Minimum of three (3) years’
  experience working in an office administration role; 
• Experience with USAID rules and regulations regarding procurement and travel preferred
• Experience working with various types of vendors in negotiating SLAs for the provision of services required
• Excellent
  communication skills, including interpersonal skills, and should
  communicate satisfactorily in written and oral English
• Proficiency
  in Microsoft programs (i.e. Excel, Word, PowerPoint) and the ability to
  learn to use various commercially available accounting software
  programs
• Strong organizational and work prioritization skills, attention to detail
• Ability to work with integrity both independently and as part of a team
• Ability
  to work in a professional and cordial manner with staff, implementing
  and cooperating partners, and relevant NGOs and government agencies
  often under demanding/busy circumstances
• Demonstrated leadership, versatility, and integrity
• Contributing
  positively to a work environment that emphasizes teamwork, respect for
  differences, accepting and giving constructive feedback, and
  collaboration.

APPLICATION INSTRUCTIONS
To apply, please submit your CV and application through this link. Applications must be submitted by Friday, September 6th, 2024,
however, please submit your application as soon as possible, as
candidates will be contacted on a rolling basis. No telephone inquiries,
please. Finalists will be contacted.

Chemonics is an equal opportunity/Affirmative Action employer and does
not discriminate in its selection and employment practices. All
qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, national origin, political
affiliation, sexual orientation, gender identity, marital status,
disability, protected veteran status, genetic information, age, or other
legally protected characteristics. Military veterans, AmeriCorps, Peace
Corps, and other national service alumni are encouraged to apply.

Chemonics
values the protection of your personal data. If you are in the European
Union, please read our EU Recruiting Data Privacy Notice to learn how
we process personal data. You may access the notice via the following
link: https://chemonics.com/eu-recruiting-data-privacy-notice/.