Procurement and Logistics Assistants at Chemonics International Inc.

Procurement and Logistics Assistants | Dar Es Salaam | 2024
Chemonics
seeks Procurement and Logistics Assistants for the USAID Lishe
(Nutrition) project. The five-year project aims to strengthen health and
food market systems that promote the adoption of optimal
nutrition-related behaviors across a range of stakeholders in targeted
regions in Tanzania. We are seeking individuals who have a passion for
making a difference in the lives of people around the world.

The
Procurement and Logistics Assistants are responsible for providing
effective support to the USAID Lishe (Nutrition) Project by assisting
the Dar es Salaam-based Office Manager in maintaining the integrity and
proper execution of project procurement processes in the regions. They
are also responsible for the logistical arrangements of the regional
team members and will work closely with technical team members and the
Regional Administrative Assistants to plan and finalize travel
arrangements. Overall logistical responsibilities include arranging air
travel, booking hotel accommodations, organizing travel by road,
overseeing maintenance of all project vehicles, and supervising the
regional office drivers.The Procurement and Logistics Assistants will be based in either Songwe, Njombe, or Rukwa.

RESPONSIBILITIES:
Procurement

• Ensuring
  that all project property is added to the project inventory tracker
  immediately upon acquisition, while also ensuring that the tracker is
  updated constantly to reflect an accurate accounting of all project
  items, values, and locations.
• Assisting Dar es Salaam-based
  Office Manager by gathering quotations and conducting market research
  for project procurements while adhering to all pertinent USAID and
  Chemonics policies.
• Assisting the Dar es Salaam-based Office Manager with drafting RFQs/RFPs, BPAs, and purchase orders.
• Tracking the periods of performance of service agreements and other related operations agreements.

Logistics

• Booking
  hotel reservations for regional staff for overnight travel from their
  home and for Dar es Salaam-based staff visiting the region.
• Reviewing hotel invoices for those hotels with which the Project has an account.
• Assist
  the Dar es Salaam-based Administrative Assistant with booking air
  tickets for regional staff and reviewing the corresponding invoices from
  the travel.
• Coordinating road travel for region-based staff,
  assigning Project drivers, and ensuring drivers check in when they reach
  their destinations.
• Reviewing fuel card top-up reconciliations for accuracy and ensuring project vehicles are not used for personal reasons.
• Working
  with the Regional Administrative Assistant to address office
  administration issues such as security guard oversight, access
  procedures, office maintenance, generator maintenance, etc.
• Producing work products in conformity with Chemonics’, the Project’s, and USAID’s standards.
• Communicating
  information in a way that demonstrates a basic understanding of
  development assistance work, Chemonics culture, values, and practices,
  and the specific scope and nature of the USAID Lishe (Nutrition)
  project.
• Demonstrating maturity, dependability, integrity, and
  initiative to learn competencies and skills required for the job
  assignment.
• Contributing positively to a work environment that
  emphasizes teamwork, respect for differences, accepting and giving
  constructive feedback, and collaboration.
• Executing other assignments as requested by the supervisor or Senior Finance and Operations Director.

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QUALIFICATIONS:

• Bachelor’s degree in supply chain management, business administration, or a relevant field required.
• Minimum of three years’ experience working in a procurement role, or two years in a procurement role on a USAID-funded project.
• Experience planning logistical arrangements for office travel highly preferred.
• Proficiency
  in Microsoft office applications (Word, Excel, Outlook, and Teams), and
  the ability to accurately input data into various software applications
  in a manner that is easily referenceable by management.
• Knowledge of USAID procurement regulations, subcontract procedures, and good administrative skills is strongly desired.
• Ability to work with integrity both independently and as part of a team.
• Demonstrates leadership, versatility, integrity, strong organizational and work prioritization skills, and attention to detail.
• Ability
  to work in a professional and cordial manner with multi-national team,
  implementing and cooperating partners, and relevant NGOs and government
  agencies often under demanding/busy circumstances.
• Good interpersonal skills, honesty, patience, and commitment to excellence.
• Excellent written and verbal communications skills in English

APPLICATION INSTRUCTIONS
To apply, please submit your CV and application through this link. Applications must be submitted by Wednesday, September 4th, 2024,
however, please submit your application as soon as possible, as
candidates will be contacted on a rolling basis. No telephone inquiries,
please. Finalists will be contacted.

Chemonics is an equal opportunity/Affirmative Action employer and does
not discriminate in its selection and employment practices. All
qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, national origin, political
affiliation, sexual orientation, gender identity, marital status,
disability, protected veteran status, genetic information, age, or other
legally protected characteristics. Military veterans, AmeriCorps, Peace
Corps, and other national service alumni are encouraged to apply.

Chemonics
values the protection of your personal data. If you are in the European
Union, please read our EU Recruiting Data Privacy Notice to learn how
we process personal data. You may access the notice via the following
link: https://chemonics.com/eu-recruiting-data-privacy-notice/.