Program Manager – GPTE at JHPIEGO International – Tanzania

Program Manager – Global Program and Technical Excellence (GPTE)

• Job ID 2024-6331
• Location TZ-Dar es Salaam
• Category Global
• Employment Status Full-Time

Program Manager – GPTE at JHPIEGO International August 2024

Overview
The
Program Manager works in collaboration with the Senior Portfolio
Manager and Program Finance to support and administer programming
Tanzania and provides overall management of the portfolio including
planning, implementation and review of the strategic programming plans.

The
program Manager promotes partnership, learning and adoptive management
withing the portfolio, connects with the project senior management
team(SMT) and mediates access to resources available to create a
conducive and responsive environments to achieve optimal results in a
cost efficient manner

The Program Manager) is accountable for the
identification and determination of overall priorities for the assigned
program area. Informs the build-out, development and implementation of
solutions that address programmatic needs.

This
position owns, builds and fosters relationships with the Tanzania
country office, US based management and leadership teams, the Hub
Director, donors and subrecipients to drive work activities in alignment
with broader strategies and through the application of strong project
management methodology, practices and tools..

Reporting to: Senior Portfolio Manager, GPTE
Dotted Line Manager: Country Director, Jhpiego Tanzania
Location: Dar es Salaam

Responsibilities
Leads & Proposals

• Provides
  specialized advice and support pertinent to generation of leads for New
  Program Development (NPD) opportunities in Tanzania
• If
  required, serves as the Program Lead for new proposal development of
  high complexity (e.g., high value, multiple partnerships) within the
  assigned Portfolio area and other Countries as needed including
  providing budget inputs, conducting budget reviews and developing
  management plans
• Mentors junior staff to the Program Lead role for new proposals
• Supports
  Country Directorand other stakeholders within Country Office or global
  projects on leads development i.e. meetings with donors, initiating
  relationships between Country Director and NPD liaisons. Support NPD
  Country plans, drafting concept notes
• Fosters country relationships and customer service with country teams to identify and support needs

Start-Up Activities

• Develops and oversees start-up plan for new projects in Tanzania
• Leads project management trainings and in-country start-up workshops for Country or Global Project teams
• Partners
  with country/project senior management team(s) / Sr. Portfolio Manager
  to adapt, improve and implement programs / processes / policies /
  procedures to meet shifting priorities and needs in assigned program
• Acts
  as a partner and provides specialized support to Country Office in the
  development of high-quality workplans and project charters in alignment
  with program strategy and scope
• Partner with members of the multi-disciplinary Project Team to establish working parameters and guidelines
• Initiates start-up activities and after-action reviews
• Analyzes
  the feasibility and potential impact of new initiatives, process
  improvements, solutions; provides recommended course of action

Implementation & Control Activities

• Provides
  highly specialized guidance, support, reporting, and advisory services
  to members of management and leadership team(s), organizational leaders
• Determines
  the requirements for work assigned program area and leads planning
  efforts in alignment with project management, industry best practices in
  assigned area for assigned program area
• Supports the development / delivery of presentations / communications to management / leadership or broader audience
• Acts
  as the main point of contact for resolution of escalated issues or
  sensitive, confidential matters with moderate risk and impact to the
  program and escalates high to severe risks to Sr. Portfolio Manager
• Interprets
  and advises Project teams on the effective application of project
  management practices and methodologies, ensuring compliance with
  Jhpiego’s internal Project Management curricula requirements
  (PM@Jhpiego)

Relationship Management

• Provides
  service-oriented support to country/project teams based on their needs
  and requests; modifies and adapts processes/procedures to meet shifting
  needs and priorities
• Provides feedback with team and partners on program quality and deliverables.
• Partners with internal stakeholders to establish and/or enhance working parameters/guidelines/processes
• Builds
  collaborative networks with external stakeholders (including partners
  and donors) that deepen the shared perspective on program approaches
  through understanding and consideration of operational factors,
  including broader strategie

Close-Out Activities

• Ensures that close out process conducted successfully according to internal processes and donor guidelines
• Conducts After Action Reviews for closed out projects
• Ensures quality final report is delivered

Supervision

• Supervises Project and Program Officers in Tanzania
• Manages employees in compliance with all HR policies, procedures and guidelines of conduct
• Shares
  knowledge, information, skills and subject matter expertise among the
  team and ensures the timely communication of issues while encouraging
  good working relationships with other functions / teams

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Required Qualifications

• Bachelor’s degree in public health or project management. Master’s degree in the related field is preferred.
• 7 -8 years’ experience managing health or HIV/AIDS programs. Hands-on project management experience
• At least 5 years’ experience managing donor-funded health programs in Tanzania with working knowledge of USAID.
• Experience supervising five or more senior project staff leading regions/ supervision experience
• Experience
  working with multi-disciplinary teams, and demonstrating commitment to
  teamwork, learning and growth, and motivating colleagues.
• Results-oriented and adept at data use for decision-making.
• Excellent communication and presentation skills for different audience in Kiswahili and English.
• Demonstrated self-management (i.e. motivation, dealing with pressure, adaptability).
• Competency using MS Office Suite (email, Word, Excel, PowerPoint).
• Ability and willingness to travel up to 30% time.