Grants Officer at EGPAF Tanzania

Grants Officer at EGPAF Tanzania August 2024

VACANCY ANNOUNCEMENT
Title: Grants Officer
Location: Tanzania – Manyara
Classification: Full-time

How will you fight for an AIDS-free generation?
As a member of the EGPAF Tanzania Operation Team, assume responsibility
for managing outgoing contracts, grants and sub agreements to support
EGPAF Tanzania projects management by ensuring compliance of rules and
regulations of the project donors, EGPAF, and those from the Government
of Tanzania.

No two days are alike at EGPAF, but what can you expect in this role?
Compliance review, monitoring and support
· Participate in developing compliance review plans with project grant coordinator and ensure they are properly implemented.
·
Facilitation and execution of compliance review at least twice a year
for each partner as per Grants under contract management plan.
· Facilitation and execution of risk assessment on annually basis to and pre award assessment to new partners.
· Advise the technical leader on any potential risk within the respective portfolio.
·
Tracking and ensuring all outstanding compliance findings are addressed
and resolved in a timely manner as per grant under contract management
plan.
· To provide updated property register of all assets and
inventories within the portfolio to technical leader during the
compliance review visit.
· Advice technical leader on the audit
requirement for all sub grantee under the respective portfolio on
annually basis as per USG rules and regulations by filling out audit
questionnaire.
· To ensure sustainable technical relationship between EGPAF and the Grants under contract recipient.
· Monitor Grants under contract recipient performance to ensure compliance with the terms and conditions of Grants.
·
Provides on-going assistance to Grants under contract recipients to
administer their agreements compliant with all terms and conditions.
· Manages the Grants under contract close out process.

Documentation and Communication
· Tracking and documenting all relevant and necessarily information using the documentation guideline.
·
To always keep files updated in both as a hard copies and
electronically in the country sharing drivers and in the applicable
systems.
· The Grant officer will be responsible to proactively and
professionally communicate with colleague and partners on the
information ready to be shared.
· To facilitate documentation of the Grants under contract in hands of the recipients under the respective portfolio
· To communicate and document any conversation and/or written information to a supervisor, colleagues, and partners.
· To provide a weekly updates and plan as per monitoring and support tracker.

Cash Flow Management
·
To facilitate that all Grants under contract recipients in the
portfolio has cash in hand to implement activities all the time of the
project life
· Submit all cash requests for each Grants under contract recipients on a monthly basis and in a timely manner as per SOP.
·
To monitor Grants under contract recipient’s expenses on monthly basis
by providing financial analysis and BTA on monthly basis on every 10th
the month.
· Collect and review supporting documentation from the Grantees on monthly bases and provide respective report on timely manner
· Advise the technical leader on the cash flow risk within the portfolio.
· To track all wire transfer made to the Grants under contract recipients and collect all receipts and file accordingly.
·
To realistically and accurately facilitate projection of the cash for
Grants under contract recipient under your portfolio on quarterly basis
as per SOP.

Contract
· Ensure each Grants under
contract recipient has an active contract at all times by monitoring and
tracking all modification requirement
· Ensure Grants under
contract recipient adhere to contractual and donor regulations at all
times through capacity facilitation plan.
· Facilitate in Pre-Award
assessment process and ensures organizations have the capacity to
appropriately manage a Grants under contract.
· To provide a technical justification of selection and cost analysis of the proposed Grants under contract.
·
Works closely with contractual, financial and technical staff and
provides guidance as necessary on Grants under contract requirements.
· To advise on the need for modification of any Grants under contract on your portfolio
· Addresses problems or concerns with management of Grants under contract in a timely and effective manner.
· Advise on the proper funding mechanism of the respective portfolio

Capacity Facilitation
·
To facilitate technical assistance in trainings on applicable URT, USG,
Grants under contract, EGPAF, and donor regulations and financial
management to recipients including, but not limited to – Startup
Training, Initial Training, Orientation of Grants under contract
recipients, Renewal Workshops, and Annual Trainings.
· Providing technical assistance to GUC recipient key personnel on the daily administrative and financial procedures.
· To proactively build your portfolio capacity by provide onsite training on need basis.
· To at least orient and learn critically at least two key policies of A&C and share with your colleagues
· To continually learn new development in the project management and Grants under contract management.

Other Duties
· To work as a team player with the colleagues and demonstrate positive altitude and readiness to offer support upon need.
· To continually advise on tools, SO, Checklist, policies and ideas to support continuous learning and improvement.
· To plan and report all quarterly activities with the project office plan with the administrative supervisor.
· To provide support to other Grant officers, supervisors and other colleagues as advised by supervisor
· To facilitate the regional acceleration strategy as assigned by the supervisor
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To be successful, you will have:
· Minimum of three years’ experience in US Federal funded grants/contracts administration and management.
· Bachelor’s degree in Business or other related field required.
· Project management experience

Bonus points if you have:
· Prior experience in business management or financial administration federally-funded programs.
· Data management experience
· Prior experience with international non-profit organizations preferred.
· Excellent communications skills (oral and written), including editing and proofreading.
· Proficient computer/software skills, including command of Word and Excel.
·
Excellent organizational skills, ability to work independently, assess
priorities and manage a variety of activities with attention to detail.
· Ability to interact professionally with staff, applicants, and sub recipients.
Willingness to travel in Tanzania and throughout the region.