Consortium Finance Manager at Danish Refugee Council (DRC)

Band: F
Reporting to: Head of Support Services
Technical Supervisor: Finance Manager
Provides Technical Supervision to: consortium partner finance staff
Direct reports: Finance staff
Unit/department: Support
Location: Kibondo, Kigoma region

• Working
  with the Consortium Partnership Coordinator, lead on assessing partner
  finance capacity and the development and delivery of finance capacity
  strengthening initiatives.
• Along with financial capacity
  strengthening initiatives to provide technical assistance to Consortium
  members as necessary to achieve and maintain high standards of
  compliance.
• Ensure the proper systems (process and tools) for
  monitoring the compliance for the Consortium and members are set up
  during the planning, implementation and close-out stage of the project.
• Monitor
  the financial aspects of Consortium and Implementing Partners in line
  with donor requirements and partnerships’ agreed policies and procedures
  with support from the Country Finance Managers.
• Ensure timely disbursement of funding to Consortium members/implementing partner according to instalment plans.
• Ensure accurate and timely recording and posting of monthly Consortium members/implementing partner expenses are done in DYN.
• Follow up with partner/Consortium members for reimbursement of any unspent funds.
• Ensure
  consortium partner’s compliance with relevant country statutory and
  other financial obligations such as taxes and statutory returns.
• Ensure all consortium required documentation for financial audits is in place.
• Ensure
  that financial, logistics and HR management systems and records from
  all the Consortium and members are complete, adequate in order to
  identify and protect the assets and interest of the partnerships.
• Undertake
  regular compliance visits to assess the compliance of financial, HR and
  logistics systems of Consortium and Implementing Partners and put
  forward recommendations for improvements where appropriate with support
  from Support Services Departments.
• Overseeing financial progress
  against agreed targets of the project, including monitoring of finance
  capacity strengthening initiatives targets among Consortium and
  Implementing Partners.
• Ensure that Consortium and members
  finance reports are thoroughly reviewed in coordination with the level
  of risk assessed and in accordance with DRC and the donor financial
  guidelines.
• Check the maintenance of a good filing system for
  all financial and accounting deliverables to ensure ease of access
  during internal/external audit.
• Oversight of financial and
  administrative management of the programme overall (including liaison at
  Regional level, Country level and Consortium and Implementing Partners)
  ensuring compliance with DRC and the donor rules and regulations.
• Organizing
  and leading monthly BFU/TDL reviews meeting and monitor actual spending
  and advise Programme and Finance teams at Country Office level and
  Consortium and Implementing Partners Finance team on financial issues
  (overspends, underspends, compliance issues, clearing of outstanding
  advances etc.).
• Preparing budget modifications where needed in
  collaboration with Programme and Finance teams and Consortium and
  Implementing Partners relevant focal points.
• Minimizing
  financial risks by ensuring that partnership (implementing and
  consortium) members’ financial policies and procedures are strictly
  adhered to through predefined effective internal control systems.
• Ensure
  completeness, accuracy and validity of information regarding the
  payment documents before payments are done, including salary and share
  cost allocation.
• Ensuring the implementation of recommendations
  raised through internal and external audits, compliance audits,
  financial strengthening initiatives etc.
• Support development of further consortium proposals.
• Coordination
  with consortium members and/or with NGO Liaison bodies to obtain
  relevant local tax laws/requirements and ensure all partners comply.
  This includes obtaining tax exemptions (i.e. Value Added Tax [VAT])
  letters on a yearly basis where needed.
• Coordination with the
  procurement and logistics departments of Implementing/Consortium members
  to ensure the relevant taxes (if applicable) are indicated in all
  supplier documentation and paid to the relevant departments in a timely
  manner.
• Providing financial management support for the close-out process and external audit process.
• Supporting
  Finance Manager on the preparation of annual Financial Statements by
  liaising with the audit firm and RO/HQ to ensure all financial
  information is accurate, complete and in full compliance with Tanzanian
  rules and regulations
• Update BI reports on monthly basis and share with Project Managers, Team Leaders and Project Coordinators
• Maintain
  continuous overview of salary allocation/coverage and keep management
  informed of any salary gaps identified in advance/unfunded position.
• Work
  on resource scheduling for all staff, generate timesheets in dynamics
  and ensure staff salaries are proportionally apportioned to all projects
• Support
  the Finance Manager and Area Manager with development of SOPs and
  localized policies as needed based ondentified gaps in organizational
  policies or based on local requirement.
• Any other duty as assigned by your supervisor.

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Experience and technical competencies:

• Minimum 6 years of practical experience in financial management.
• Proven experience in managing large budgets, multiple donors, consortium proposals.
• Competence in providing technical guidance and training.
• Proven experience in working with national partners, local/government authorities.
• Working experience with relevant donors (e.g. UNHCR, EU, ECHO, WFP, FCDO or BPRM guidelines)

All DRC roles require the post-holder to master DRC’ core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Acting in line with DRC’s vision and values.

Education:

• Master’s degree in finance/accounting or business administration

Languages:

• Swahili (full proficiency) English (full profile
• French (desirable)

Key stakeholders:

• Representatives of the consortium members
• Consortium Partnership Coordinator
• Finance Manager
• Country Director
• HOSS
• HOP
• Area Manager
• Grants Management
• Donors