Administrative Assistant I at Compassion International Tanzania

Administrative Assistant I
locations Tanzania
time type Full time
job requisition id R5759
Area of Assignment: National Office in Arusha

Administrative Assistant I at Compassion International August 2024

This
entry level administrative assistant, while maintaining strict
confidentiality, collaborates with teammates to perform support duties
such as sorting documents, filing records, and assisting staff or
department in performing other clerical tasks requiring basic knowledge
of systems or procedures. Performs administrative work directly related
to the operations of the department served, generally providing full
support to an intermediate sized work group or performs general tasks in
a larger group; may directly support a manager or director.

Responsibilities

• Maintains a personal relationship with Jesus Christ. Is a consistent
  witness for Jesus Christ, maintains a courteous, Christ-like attitude in
  dealing with people within and outside of Compassion, and faithfully
  upholds Compassion’s ministry in prayer.
• Acts as an advocate to
  raise the awareness of the needs of children. Understands Christ’s
  mandate to protect children. Commits to and prioritizes child protection
  considerations in all decision-making, tasks and activities across the
  ministry. Abides by all behavioral expectations in Compassion’s
  Statement of Commitment to Child Protection and Code of Conduct. Reports
  any concerns of abuse, neglect or exploitation of children through
  Compassion’s internal reporting process and appropriately supports
  responses to incidents if they occur.
• Answers telephones, routes
  calls, conveys messages, photocopies documents, enter and retrieve
  electronic data, files, and runs errands.
• Often schedules meetings, records meeting minutes, coordinates travel itineraries, and welcomes and hosts visitors.
• May
  open, sort, and distribute mail, as well as create or process bills,
  statements, receipts, checks, or other documents, copying information
  from one record to another and addressing envelopes or packages by hand
  or with automated equipment. May stuff envelopes by hand or with
  envelope stuffing machine.
• May proofread records, documents, or
  forms and stamp or number forms by hand or machine as well as perform
  administrative duties as part of a project team.
• May perform
  light manual labor such as delivering office supplies, arranging chairs,
  retrieving and delivering mail, and setting up refreshments or
  brochures and displays.
• May provide document recording or
  authentication services as required. The assistant may assist in the
  creation, tracking, and reporting for the department or work group
  supported and may administer ongoing basic programs and processes.
• May
  order supplies or services, arrange for shipping or transportation, or
  provide other logistical services in accordance with standard practices
  and policies. May provide notary services as required.

Faith
Has a personal relationship with Jesus Christ.

Culture
Accountable
for supporting, upholding, and engaging in Compassion’s core “Cultural
Behaviors” in all internal and external communication and relationships.
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Education

• Bachelor’s degree Business Administration/Management, Procurement & Logistics Management or related discipline

Experience

• One
  year Experience working in an administrative position, procurement or
  related. Understanding or proficiency in the relevant area may be
  required.

Licenses and Certifications None
*Equivalent education, training and/or certification may be substituted for experience and education shown above
Travel Requirements May be required for this role
MODE OF APPLICATION: