Human Resources Officer at EGPAF Tanzania

Human Resources Officer at EGPAF Tanzania July 2024

Title: Human Resources Officer
Department: HR and Administration
Location: Dar es Salaam
Reports To: Senior Human Resources and Administration Manager
Classification: Full-time

How will you fight for an AIDS-free generation?
Under
the overall guidance and supervision of the Senior Human Resources and
Administration Manager, the Human Resources Officer will provide support
in the day-to-day management and administration of the human resources
function. The incumbent ensures that HR initiatives are aligned with
EGPAF’s mission, values and long-term business strategy, and that they
support the evolving HR needs of the country program.The
overall objective of the position is to support the development and
retention of a high-performance work force and a learning culture.

No two days are alike at EGPAF, but what can you expect in this role?

• Administer
  recruitment processes, including planning and evaluating staffing
  needs, developing and posting vacancy announcements, tracking and
  reporting on recruitment processes, screening, short-listing
  applications and interviewing as well as facilitate new employee
  onboarding, development and separation.
• Work with Senior HR and
  Admin Manager to coordinate HR policies and procedures around employee
  terms & conditions of service, salaries and benefits including life
  insurance medical schemes, social security and staff welfare.
• Ensure
  complete and up-to-date employment documentation and confidential
  handling of employee information by effectively maintaining accurate
  monthly data validation and org charts. 
• Timely work with all
  employees to ensure organizational documentation is obtained, properly
  filed, updated as necessarily including receipt of critical HR documents
  such as updated contracts, employee handbook, and job descriptions.
• Coordinate
  employee learning and development plans including annual staff
  development plans and preparation of monthly reports for tracking and
  accountability purposes.
• Prepare and submit monthly HR reports
  to international HR and ensure that these are accurate and submitted on a
  timely basis in collaboration with the Senior Human Resources and
  Administration Manager.
• Ensure compliance with all internal
  policies and procedures as well as external regulatory requirements and
  applicable Labour laws i.e. WCF, HSLB, and NSSF etc.
• In
  collaboration with SHRAM and partnering with project offices reinforce
  standard of conduct and respectful working environment. Promote
  commitment to maintaining mutual respect, safety, tolerance and ensure
  that all issues are handled as per the HR standards.
• Work with
  Payroll administrator to align all necessary changes every Payroll
  calendar month and make sure all information in the EGPAF payroll system
  aligns with personnel records.
• Audit the employee information system and make sure HR information is up to date.
• Act
  as Country Safety and Security focal point. Administer the Call Tree
  and Business Continuity Plan and make sure it is updated all the time.
• Monitor
  and facilitate timely implementation of the Performance Appraisal
  System by training staff on the use of performance management system,
  goal setting, encourage and guide staff and managers for completion of
  the process within the deadlines.
• Facilitate timely HR Admin
  support to employees upon request on matters pertaining to bank loans,
  introduction letters, and facilitate employee social security
  contribution updates.
• Work with IHR point of contact to manage the employee Service awards throughout the year.
• Perform any other duties related to HR and Administration department as may be assigned from time to time by the supervisor.

To be successful, you will have:
EDUCATION

• Bachelor’s degree in Human Resources, Business Administration, Sociology or related.
• Master’s degree in above or related field is a plus.
• International Certification in Human Resources.

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KNOWLEDGE AND EXPERIENCE

• Five years of relevant professional experience.
• Prior work experience with international humanitarian organizations,
  non-government or government institutions/organization in a
  multi-cultural setting is an advantage
• Knowledge of International Human Resources practices is a plus

COMPETENCIES

• Proficiency in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook.
• Previous experience in HR information management systems and performance management
• Attention to detail, ability to organize paperwork in a methodical way;
• Ethical, discreet, details and stakeholders-oriented, patient and willingness to learn new things.
• Cross cultural communication skills
• Recruitment and talent management skills
• Compliance and legal knowledge of Tanzania employment laws
• Team engagement and leadership skills
• Flexibility and adaptability