Assistant II Program Administration at CIAT Tanzania

Assistant II Program Administration at CIAT July 2024

The Organization
The
Alliance of Bioversity International and CIAT delivers research-based
solutions that harness agricultural biodiversity and sustainably
transform food systems to improve people’s lives. Alliance solutions
address the global crises of malnutrition, climate change, biodiversity
loss, and environmental degradation.

The Alliance works with
local, national and multinational partners across Latin America and the
Caribbean, Asia and Africa, and with the public and private sectors. The
Alliance is part of CGIAR, a global research partnership for a
food-secure future, dedicated to reducing poverty, enhancing food and
nutrition security, and improving natural resources and ecosystem
services.

About the position
The Assistant II will be
responsible for providing efficient and effective administrative,
logistical, and operational support to a portfolio of projects,
activities and staff for projects running in the Arusha, Tanzania
office. The incumbent will be located in the Arusha hub, under the
direct supervision of the Scientist II/Country Representative

Key duties & responsibilities
The main responsibilities are the following:

• Act as the focal point for processing requests made by research staff
  in the bean breeding program, in compliance with institutional policies
  and procedures, to contribute to the efficient delivery of projects
  running in the Arusha, Tanzania office
• Perform the project
  administrative tasks, including logistic support to the project staff,
  travel arrangements and provide logistics and administration
  arrangements for meetings, conferences, seminars, and workshops.
• Provide
  administrative and financial backstopping and guidance for the staff
  with respect to payments, travel claims, and other requirements.
• Support
  and guide research staff in the process and required documentation for
  the hiring of interns, visiting research fellows, national and
  international research staff and consultants.
• Support research
  staff in the hub in raising the request for the acquisition of goods and
  services and following up with the responsible person for
  implementation liaising with accounting staff about payments.
• Maintain
  an overview of the financial situation of the Bean breeding projects,
  to ensure that timely administrative support is provided in general and
  particular areas.
• Work with research staff, PMOs, and
  administrative staff to identify improvements between research and admin
  teams for greater efficiency.
• Perform other relevant admin duties as assigned by the Supervisor.

Requirements

• Bachelor’s degree in project or business management and administration, Logistics, Accounting, or related discipline.
• Minimum
  two (2) years of work experience in interdisciplinary programs related
  to agriculture, environment and development studies is preferred.
• Proficiency in English, additional language skills considered beneficial.

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Competences

• Proficiency in Microsoft Office package. Advanced Excel.
• Intermediate command of the English language, both written and spoken.
• Sound knowledge of standard office procedures.
• Strong client orientation and service approach.
• Self-motivated and results driven.
• Team-minded.
• Strong
  interpersonal, communications, and teamwork skills; courtesy, tact, and
  the ability to establish and maintain effective working relationships
  with people from different cultural and national backgrounds.
• Well-developed skills in personal organization, priority setting, problem-solving, detail-oriented and accuracy.

Terms of employment
This
is a nationally recruited position based in Arusha, Tanzania.The
initial contract will be for one yearsubject to a probation period of
three months and is renewable depending on performance and availability
of resources. This position is graded at BG05 level in a scale of BG01
to BG14 (BG14 being the highest level according to the Alliance job
classification framework policy). We offer a competitive salary and
excellent benefits including but not limited to insurance, retirement
plan, staff training and development, paid time off and flexible working
arrangements.

The Alliance Bioversity-CIAT is committed to
fair, safe, and inclusive workplaces. We believe that diversity powers
our innovation, contributes to our excellence, and is critical for our
mission. Recruiting and mentoring staff to create an inclusive
organization that reflects our global character is a priority. We
encourage applicants from all cultures, races, colors, religions, sexes,
national or regional origins, ages, disability statuses, sexual
orientations, marital status, and gender identities. Female candidates
are strongly encouraged to apply.

Applications
Applicants
are invited to visit https://alliancebioversityciat.org/careers to get
full details of the position and to submit their applications.
Applications MUST include reference number RFP 103883 – Assistant II
Program Administration as the position applied for. Cover letter and CV
should be saved as one document using the candidate’s last name, first
name for ease of sorting. The Alliance collects and process personal
data in accordance with applicable data protection laws.

Applications closing date: 2nd August 2024
Please note that email applications will not be considered.
Only short-listed candidates will be contacted.
Go to our Homepage To Get Relevant Information.
We invite you to learn more about us at: http://alliancebioversityciat.org