Grants Management Officer at Danish Refugee Council (DRC)

Main Responsibilities:

• Coordinate
  and support the development and finalization of high-quality, timely
  reports for donors, partners, and government on programme progress,
  ensuring all donor reporting requirements are met and strategically
  positioned to demonstrate DRCs leadership in programming in the country
  context.
• Support the Grants Management Manager in providing
  timely, thorough responses to information requests from internal and
  external sources.
• Support the Grants Management Manager in
  overseeing proposal development processes, including drafting and
  producing high quality concept notes and proposals and coordinating with
  all business areas.
• Support the Grants Management Manager and
  Head of Programmes with the development of programme strategy and/or
  drafting of position papers and other related initiatives leveraging
  evidence from programmes.
• Support the Grants Management Manager in ensuring sound project cycle management across the country portfolio.
• Serve
  as main gatekeeper of high-quality reporting and communication
  activities for all portfolios, drafting original content and providing
  strategic guidance on positioning and messaging of all reporting and
  communications materials.
• Support the process of needs assessment data collection.
• Serve
  as main gatekeeper of donor compliance for all portfolios, providing
  operational guidance to programme teams based on donors’ rules and
  regulations.
• Correctly use DRC Dynamics functionalities in area of concern.
• Maintain and update DRC Tanzania country archives.

Partnerships

• Support as needed the vetting process and project lifecycle for the partners.
• Support the development of strategic partnerships and partner mapping.
• Support partners to develop proposals for DRC programmatic and related activities
• Proposes tools to improve long-term partnership management.
• Ensures that the capacity building plan is carried out according to the approved timeline.
• Ensure
  that the partnership steps (vetting, contracting, support) are carried
  out according to DRC procedures and donors regulations.
• Ensure
  throughout the project that the commitments of both parties (DRC and
  partners) are carried out in accordance with the terms of the signed
  contracts (e.g., requests for funds, justification of expenditures,
  production and sharing of reports, etc.)

Communications

• Write, edit and produce communication products promoting the work of DRC Tanzania.
• Undertake
  field visits to produce creative and engaging communications products
  to raise awareness in the situation of the refugees in Tanzania and the
  humanitarian response efforts of DRC.
• Maintain and update DRC Tanzania country profile documents, fact sheets, and presentations for external audiences.
• Ensure
  timely publication and distribution of media content on the DRC
  Tanzania country webpage, DRC Twitter account and HQ/RO managed
  accounts.
• Ensure all DRC and donor visibility requirements and communications commitments are met.

Crosscutting

• Perform any other relevant tasks as requested by Line Manager (Grants Management Manager)
• Work closely with programme MEAL staff to ensure best practice monitoring and reporting of programme activities.

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Experience and technical competencies: (include years of experience)

• At least 3 years of professional experience with an international development/humanitarian organization.
• Familiarity with UN, US and EU donors with special attention to reporting requirements.
• Ability to represent DRC to international donors, government officials, local groups and community members.

Education:

• University
  degree in international relations, project management, business
  administration, or equivalent professional qualification

Languages:

• Excellent English written and spoken is essential
• Knowledge of local language and/or of French would be appreciated

Key stakeholders: (internal and external)

• Donors
• Partners
• Project Manager
• MEAL Team.

Information