Purchasing Officer at Médecins Sans Frontières (MSF) July 2024

Purchasing Officer
Purchasing Officer at Médecins Sans Frontières July, 2024
JOB VACANCY – 100% – PURCHASING OFFICER
Title: Purchasing Officer
Direct Reports: SUPPLY CHAIN OFFICER
Location: DAR ES SALAAM

JOB SUMMARY
Performing
the day to day purchasing activities in a particular supply office
(coordination or project level) according to MSF protocols and standards
in order to ensure an optimal running of the mission/ project.

Required Criteria:
o Make sure you have valid TIN. In case you don’t have it please mention in the application.

Minimum Educational Qualification:
o Essential, secondary education; commerce related studies desirable.
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Experience:
o At least 2 years’ experience in supply chain related jobs.

Languages:
Fluent oral and written English and Swahili

Competences:
o Results and Quality Orientation
o Teamwork and Cooperation
o Behavioural Flexibility
o Commitment.to MSF Principles
o Service Orientation
o Stress Management

ACCOUNTABILITIES

• Performing on a day-to-day basis the purchasing activities of a supply
  office, analyzing market sources and competitive pricing conditions
  among different suppliers in order to ensure an ongoing supply of goods,
  following the procurement procedures and according to MSF standards and
  protocols. Including the following activities:
• Constantly assessing
  the local market, seeking products and suppliers that offer the best
  value for money and negotiating prices in order to guarantee the best
  quality and pricing for MSF goods and commodities. Regularly updating
  the supplier-item-price data on the supply office and informing the
  Supply (Activity) Supervisor / Logistics Supervisor of all information
  or modifications to the data i.e. price, address, items available.
• At
  the request of the line manager, obtaining different quotations from
  suppliers according to the MSF Purchasing policy and placing purchase
  orders to pre-selected suppliers with whom prices have been agreed.
• Requesting
  invoices or receipts, without delay, for all purchases, checking they
  are correctly filled and translating information written in local
  language before approval.
• Managing the administrative and accounting
  procedures related to purchases: completing purchase orders, checking
  delivery notes (against orders), managing advances issued by the Finance
  Department, etc. Updating information on purchase lists after purchases
  are made.
• Assisting in reception control process with the storekeeper.
• Performing delegated tasks according to his / her activity and as specified in his/her job description.
• Collaborating
  with internal stakeholders (Requesters, Budget owners, logistics) to
  understand procurement needs and requirements.
• Coordinating with
  external stakeholders including vendors, suppliers, and service
  providers to facilitate smooth procurement processes.
• Preventing and addressing any conflicts of interest or unethical practices in procurement processes.
• Maintaining accurate procurement records and documentation, including purchase orders, contracts, and vendor agreements.
• Perform
  complete CBA (Comparative Bid analysis) upon request from the line
  manager and when required as per the validation table.

APPLICATION DETAILS
All
interested candidates shall submit their motivation letter, CV and copy
of relevant professional certificates not later than Wednesday, JULY 17th, 2024, at 4:00 PM. Please quote the job title on the email subject “PURCHASING OFFICER”.

Please send your application to the email address MSFCH-Tanzania-Recruitment@geneva.msf.org. The applications can also be sent to P.O.Box 83, Kibondo or submitted at MSF offices situated at Uporoto
Street, Plot No.74, House No.22, Ursino Estate, Victoria, Dar es salaam
or To MSF Project Admin in Nduta Refugees Camp, Kibondo District.

Women, people living with disability or any persons feeling like being part of a minority is encouraged to apply.

The
protection of your personal data is important to MSF. By submitting
your application, you consent to MSF using your data only for the
recruitment process to have all the information and documents necessary
to proceed with the recruitment, validation of your application and
selection of the most suitable candidate. Your data will be treated
confidentially. Only people part of the recruitment process have access
to your data. MSF does not sell your data under any circumstances.

If you have any questions or requests, you can contact MSFCH-Tanzania-HrManager@geneva.msf.org
Female candidates are highly encouraged to apply.

The
protection of your personal data is important to MSF. By submitting
your application, you consent to MSF using your data only for the
recruitment process to have all the information and documents necessary
to proceed with the recruitment, validation of your application and
selection of the most suitable candidate. Your data will be treated
confidentially. Only people part of the recruitment process have access
to your data. MSF does not sell your data under any circumstances. If
you have any questions or requests, you can contact MSFCH-Tanzania-HrManager@geneva.msf.org
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