Driver and Clerk DSM United Nations at UNDP Tanzania

Driver and Clerk
Dar es Salaam, Tanzania
Driver and Clerk DSM United Nations at UNDP July 2024
Job Identification 9354
Locations Dar es Salaam, Tanzania
Job Schedule Full time
Agency UNCDF
Grade NPSA-3
Vacancy Type National Personnel Service Agreement
Practice Area Management
Bureau Regional Bureau for Africa
Contract Duration 1 Year with Possibility for extension
Education & Work Experience High School certificate – 3 year(s) experience
Other Criteria Valid Driver’s License
Required Languages English and Swahili
Vacancy Timeline 2 Weeks

Job Description
Background
The
United Nations Capital Development Fund (UNCDF) is the United Nation’s
flagship catalytic financing entity for the world’s 46 Least Developed
Countries (LDCs). With its unique capital mandate and focus on the LDCs,
UNCDF works to invest and catalyse capital to support these countries
in achieving ​the sustainable growth and inclusiveness envisioned by the
2030 Agenda for Sustainable Development and the Doha Programme of
Action for the least developed countries, 2022-2031.

The United
Nations Capital Development Fund (UNCDF) makes public and private
finance work for the poor in the world’s 46 least developed countries.
With its capital mandate and instruments, UNCDF offers “last mile”
finance models that unlock public and private resources, especially at
the domestic level, to reduce poverty and support local economic
development. The Local Transformative
Finance Practice aims to be a centre of excellence and innovation fund
for local government finance. Over a 30-year period the Practice has
developed deep expertise in intergovernmental fiscal transfers (IGTF),
local development funds, public financial management and
performance-based grants. LTF supports policy reforms and advocates for a
greater appreciation and use of IGTF and performance based local
government financing mechanisms in development finance.

On
the basis of this experience, LTF designed and manages the Local Climate
Adaptive Living Facility (LoCAL), which is a mechanism to integrate
climate change into local authorities’ planning and budgeting through
the regular intergovernmental fiscal transfer system using
performance-based grants in a participatory and gender-sensitive manner,
increase awareness and capacities to respond to climate change at the
local level including through ecosystem-based solutions, and increase
the quality and number of local investments that address climate change.

LoCAL
combines performance-based climate resilience grants (PBCRGs), which
ensure the programming and verification of change expenditures at the
local level, with technical and capacity-building support. It uses the
grants and demonstration effect to trigger further flows for local
climate action including global climate finance and national fiscal
transfers. LoCAL also aims to support private finance for small and
medium businesses and municipal finance and public-private partnerships.
LoCAL is presently working with 34 countries across Africa, Asia the
Caribbean and the Pacific, and has cumulatively mobilised over US$170m
for more than 2,100 adaptation projects. In the Pacific, LoCAL is
currently working in Tuvalu and Solomon Islands, with programs under
design in a number of other countries.

In Tanzania, LoCAL is
implemented in collaboration with the President’s Office Regional
Administration and Local Government (PORALG). LoCAL was piloted in
three districts of the Dodoma region, i.e., Chamwino, Mpwapwa and
Kondoa, potentially benefiting more than 800,000 people, particularly
women. The identified districts have so far been able to access climate
finance by using the established PBCRG mechanism to support
implementation of climate change adaptation investments, mostly related
to water and agricultural.

Building on the lessons learned and
experiences from the LoCAL pilot in Dodoma region, LoCAL is expanding to
implement PBCRGs in the coastal LGAs for investments in target sectors.
The expansion means increased geographical coverage which requires more
financial and operational responsibilities.

UNCDF is therefore seeking a driver to be stationed in Dar es Salaam to support the implementation of LoCAL in Tanzania.

Job Purpose and Organizational Context
The
Drivers provide reliable and safe driving services to UNCDF-LoCAL
Tanzania Office officials while ensuring highest standards of discretion
and integrity, sense of responsibility, excellent knowledge of protocol
and security issues. The Driver is expected to demonstrate a
client-oriented approach, courtesy, tact and ability to work with people
of different national and cultural backgrounds.

Duties and Responsibilities:
1. Provision of reliable and secure driving services:

• Safely drive UNCDF vehicles for the transport of authorized passengers whenever required
• Ensures provision of reliable and safe driving services by; 
• Driving office vehicles for the transport of UNCDF staff, other high-ranking officials and visitors
• Drive the UNCDF project staff to all meeting and official events to fulfil representational functions;
• Drive other high-ranking official or visitors and assist with picking up them from the security gate;
• Ensure that the steps required by rules and regulations are taken in case of involvement in accident.
• Local traffic rules and regulations are strictly observed.
• Demonstrate exemplary driving practices
• Demonstrates ability to quickly shift from one task to another to meet multiple support needs
• Ensures
  instructions and security guidance provided by the supervisor and
  security focal point are strictly followed by the Driver and the
  passengers during the journey.
• Provided support to all staff for transport of personnel and equipment to attend meetings or official events.
• Support
  staff during workshop, training and field trip, to facilitate their
  movements and assist in other related duties as required.
• Willingness
  to rotate with other project driver for assignments to the
  field/provinces and districts, as and when requested by management.

2. Management of vehicle services:

• Carry out the day-to-day checks on the mechanical status of the
  vehicle, check oil, water, battery, brakes, Tyres, etc. and ensure that
  the assigned UNCDF vehicles are road worthy and
  maintained up to the established security standards. Conduct minor
  repairs and inform the Senior driver of any major repairs
• Ensure that the vehicle is washed and kept clean.
• Provision of inputs for preparation of the vehicle maintenance plans and report.
• Log official trips, daily mileage, fuel consumption, oil changes, greasing, servicing done and keeps a logbook up to date.
• Ensure that the steps required by rules and regulations are taken in case of involvement in accidents.
• Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines

3. Day-to-day maintenance of the assigned vehicle:

• • Timely delivery and collection of mails, UNCDF pouch, supplies
  and other items Support field staff manage and maintain motorbikes
• Receipt
  of shipments, customs clearance arrangements, preparation of documents
  for UNDP shipments (received/sent), arrangements for shipments.
• Preparation
  of all necessary documentation, implementation of follow-up actions,
  drafting correspondence related to shipments/customs clearance.
• Ensure
  availability of all required documents/supplies including vehicle
  insurance, vehicle logs, office directory, map of city/country, first
  aid kit, necessary spare parts in the assigned vehicle

4. Support to visa accreditation and related processes:

• Supporting visa and customs formalities arrangement when required.
• Driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items
• Visa collection and delivery as required
• Ensure that important documents are delivered in a timely manner
• Meet official personnel and visitors at the airport
• Ensures cost-savings through proper use of vehicle through accurate maintenance

5. Support to clerical tasks in the office:

• Assists with basic operational support to the UNCDF Uganda team on tasks such as photocopying documents and filing.
• Pick-up and delivery of official documents
• Facilitate official meeting participants
• Arrangement of travel and hotel reservations
• Provide logistical support on office procurements
• Transmits
  file data; creates and generate queries, reports and documents
  utilizing databases, spreadsheets, communications and other software
  packages with speed and accuracy;
• Assist with clerical tasks for project related activities including photo copying, filing, and messenger work;
• Assist
  in meeting arrangement, reserve accommodation for staff on mission,
  ensure to inform for the security when going on field visit

Institutional Arrangement
Dar
es Salaam, Tanzania: The Driver will report to the Programme Management
Specialist (IPSA11). Upon request of the supervisor, the Driver can be
also required to provide driving services to the operations and
programme staff in the field office, Consultants and Experts and UN
staff on mission.

Competencies