Deputy Director Finance at International Rescue Committee (IRC)

International Rescue Committee (IRC)

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International Rescue Committee (IRC) Tanzania Jobs 2024

Deputy Director Finance
Deputy Director Finance at International Rescue Committee (IRC) July 2024
Dar es Salaam, Tanzania, United Republic of | req52735
Requisition ID: req52735
Job Title: Deputy Director Finance
Sector: Finance
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Location: Dar es Salaam, Tanzania
Work Arrangement:

Job Description
Background/IRC Summary:
Founded
in 1933 at the request of Albert Einstein, the International Rescue
Committee (IRC) responds to serious humanitarian crises around the world
and helps victims to survive and rebuild their lives.

For over
half a century, Tanzania has been a country of asylum, hosting one of
the largest refugee populations in Africa. Currently, the country hosts
approximately 287,903 Burundian and Congolese refugees, many of whom
arrived in 2015 as the crisis in Burundi increased.To
date, refugees continue to co-exist with the host communities in Kigoma
region expressing multiple reasons and needs. Within this context, IRC
provides protection and basic assistance in the areas of Safety
(comprises of Protection and Rule of Law, Women Protection and
Empowerment, and Child Protection), Health (mental health and
psychosocial support services and reproductive health), and Education.

Job Overview:
As
a key member of the Senior Management Team (SMT), the Deputy Director
Finance (DDF) provides financial leadership and management necessary to
ensure that the Tanzania Country Program has the appropriate financial
infrastructure and systems in place to support the strategic vision and
mission of the organization.

They will play an active role in
the formulation of strategic and operational plans for the country
programs, taking ownership of ensuring and monitoring the delivery of
financial plans through detailed financial analysis. The DDF holds
overall responsibility for establishing policies and leading the
financial and accounting aspects of the Tanzania Country Program. The
focus will be on implementing financial management policies, practices,
and systems that align with local laws, US regulations, and donor
requirements, while also facilitating the efficient execution of country
programs. They will collaborate closely with the Deputy Directors of
Programs and Operations to ensure acceptable levels of performance of
cross departmental business policies and procedures and collectively
troubleshoot and develop solutions.

They will act as the
principal finance business partner to the SMT and Country Director (CD),
Regional staff as well as conforming to IRCs financial control
environment and CFO standards and objectives.

Based in Dar es
Salaam, the DDF will have dual reporting to the Country Director and the
Regional Finance Director, including straight-line accountability to
the Global Chief Finance Officer.

Major Responsibilities
Strategic
Planning & Analysis Provides financial information which supports
the CD, and SMT in making business decisions in line with IRC, Regional
& Country Program strategies.
Provides strategic analysis on the overall financial health of the country program to the Country Director and SMT.
Contributes actively and offers feedback in the development of Country Programs Strategic Annual Plan.
Controllership

• Ensures compliance with IRC and donor policies and procedures within the country, leading all aspects of in-country practices.
• Develops in-country finance procedures to complement global policies as needed.
• Reviews
  financial activities closely and shares insights with the Country
  Director on the financial performance of the office, issues with
  internal controls, or financial management.
• Ensures timely completion of monthly financial reports.
• Ensure timely implementation of internal and external audit recommendations related to the Finance Department.
• Manages
  activities and schedules of the finance department to meet the
  financial reporting requirements and timeframes set by headquarters and
  donors.
• Identifies reporting format requirements and develops
  formats to facilitate the management of country operations and grant
  expenditures.
• Lead the preparation and approval of all donors’
  financial reports, ensuring compliance with accounting, legal, and
  contractual requirements, with review by the CD and Regional Controller
  prior to submission.
• Conducts regular internal control reviews
  of operations in the country. Facilitates external, internal, donor, or
  government audits.
• Oversees the protection of the country’s
  assets (cash, inventory, fixed assets) through the enforcement of
  internal control policies and procedures.
• Stays updated on local government requirements related to finance, ensuring adherence to
• tax and other legal obligations.
• Serves as the primary liaison with IRC HQ on all finance, accounting, grant budget management, and cash management.

Treasury

• Provides supervision for all country program bank relationships and
  activities related to bank accounts, including the negotiation of fees,
  interest rates, and currency exchange rates.
• Oversees the review and approval of all monthly bank account and cash reconciliations.
• Maintains
  up-to-date and accurate cash forecasts to effectively plan for future
  spending, including commitments that entail future spending obligations
  for the IRC.
• Ensures the maintenance of appropriate balances to
  support grant implementation and regular withdrawal of cash held at
  headquarters.
• Ensures the development and implementation of a
  plan to minimize the country’s foreign exchange exposure to currency
  gains and losses.
• Supervises the collection of contractual and other receivables.

Budget/Forecast

• Oversees the preparation and revision of grant proposal budgets and
  finance reports; supports programs by offering guidance on costing and
  contributing to the creation of budgets for submission.
• Prepares
  and maintains the country’s annual operating budget, ensuring adequate
  coverage for in-country operational expenses and regularly updating the
  budget.
• Presents and facilitates the review of actual budget expenditures with the CD and program managers.

People Management

• Establishes a matrix outlining roles and responsibilities within the
  finance department, ensuring that staff job descriptions are current.
  Provide guidance and supervision to the finance team to discuss job
  expectations, set objectives, and provide appropriate and timely
  feedback on the performance of direct reports.
• Recruits and retains qualified personnel capable of carrying out finance-related tasks.
• Ensures
  that comprehensive and meaningful performance reviews are completed
  annually and implements career planning and development plans for all
  finance staff.
• Designs and implements a training program specifically tailored to improve the skills of the country’s finance staff.
• Provides
  oversight for finance training and technical support to non-finance
  staff, aiming to improve their proficiencies in accounting, reporting,
  and internal control.
• Create an inclusive team climate focused
  on the achievement of team and individual results, and that emphasizes
  the importance of mutual respect, trust, listening, ownership, learning,
  productivity, accountability, and openness.
• Adhere to IRC’s
  performance management system, providing regular, timely, and thoughtful
  coaching, feedback, performance assessment, and professional
  development for all direct reports, while making sure that they do the
  same for their direct reports.
• Hold high-quality meetings with
  each direct report on a regular and predictable basis, focusing equally
  on interpersonal exchange, as well as work.
• Promote and monitor
  staff care and well-being and ensure to create systems and practices
  where work supports life and continuously role model such practices.

Key Working Relationships:

• Position Reports to: Country Director and the Regional Finance Director
• Position directly supervises: Senior Finance Managers
• Other Internal and/or external contacts: Country Director and Country Management Colleagues, Local and HQ Finance teams.

Qualifications

• Master’s
  degree in accounting, Business Administration, Commerce or Finance
  required and recognized professional certificate in accounting such as
  CPA.
• Extensive experience working in development or humanitarian
  response, including proven ability to live and work in the relevant
  field in developing and transitioning countries.
• Minimum of five years of managerial experience in finance.
• Requires
  extensive experience in working with computerized accounting systems,
  standard spreadsheet, and database programs (Integra).
• Good written and verbal skills in the English language

Demonstrated Skills and Competencies:

• Must be comfortable in being a proactive member of the senior
  management team. Must have a proven track-record of proactively
  identifying and communicating potential problems and proposing
  solutions.
• Requires the ability to function effectively in a
  complex work environment, setting appropriate priorities, and handling
  competing demands and pressure.
• Ability to carry out responsibilities independently with minimal technical support.
• Must
  have excellent interpersonal communication skills and professional
  patience and be able to interact, partner and thrive in a diverse
  environment.
• Committed to staff training and development and effective at facilitation.

Working Environment
Security
level yellow – The situation in most of the country is calm. Some parts
of Kigoma experience insecurity-highway banditry.

Partnership:
The
IRC is committed to working with partners as our preferred operating
model and adhering to our six partnership principles: equality,
complementarity, mutuality, solidarity, results orientation, and
humility.

Commitment to Client Responsiveness:
By
committing to Client-Centered Programming, at the IRC Tanzania, we place
the people we serve – our clients – at the center of our programming
and services. The IRC Tanzania Staff have an important role to play in
supporting the implementation of client-responsive programming through
raising awareness to the community and clients about the existing
feedback mechanisms and how to use them including the response
processes, access, and eligibility to services, and contribute to
building an institutional culture that prompts staff to listen to
clients and to communicate and respond to their requests, feedback, and
complaints.

Professional Standards:
The IRC and IRC
workers must adhere to the values and principles outlined in the IRC Way
– Standards for Professional Conduct. These are Integrity, Service, and
Accountability. In accordance with these values, the IRC operates and
enforces policies on Beneficiary Protection from Exploitation and Abuse,
Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and
Anti-Retaliation.

Commitment to Diversity and Inclusivity:
IRC
is committed to building a diverse organization and a climate of
inclusivity. We strongly encourage applications from candidates who can
demonstrate that they can contribute to this goal.

IRC is an Equal Opportunity Employer:
IRC
considers all applicants on the basis of merit without regard to race,
sex, color, national origin, religion, age, marital status, veteran
status, or disability. We will ensure that individuals with disabilities
are provided reasonable accommodation to participate in the job
application or interview process, to perform crucial job functions, and
to receive other benefits and privileges of employment.