Technical Assistant at CCTTFA Tanzania

Technical Assistant
Technical Assistant at CCTTFA Tanzania July 2024
Background
The
CCTTFA is a multilateral agency formed through an Agreement by the six
Governments of the Republic of Burundi, the Democratic Republic of the
Congo (DRC), the Republic of Rwanda, the United Republic of Tanzania,
Republic of Malawi and the Republic of Uganda. The Central Corridor is
the integrated transport multimodal and logistics network that connects
CCTTFA Member States to the sea through the port of Dar es Salaam.
CCTTFA works with the member states Governments and other Development
Partners to improve the efficiency of the transit corridor for smooth
facilitation of transit trade.

The CCTTFA is looking for a
prospective applicant to fill a vacant position of a Technical Assistant
which need to be filled urgently. The advisor to be hired is expected
to be highly professional and competent who meets the below merits per
the TORs

Role and Responsibility of TA Finance
The
overall objective of this role is to ensure that the Central Corridor
TTFA is properly implementing and complying with the financial systems
and procedures according to financial manual and the CCTTFA Policies and
Procedures towards improving the corridor performance.

The Technical Assistant’s specific roles will be:

• Finance and Administration Ensure compliance and adherence to the financial systems and Procedures according to financial manual
• Provide
  Technical support and guidance to the different unit with regards to
  finance and procurement procedures and advise as appropriate on the most
  cost effective and efficient methods. Prepare Contracts and Agreement
  for purchase of goods or service and ensure timely payment processing,
  create logs for all agreements. Ensure the levy collection and
  reconciliations with TPA and any other relevant institution.
• Follow-up on advances, clearance, and refunds
• Assist with payment preparations Daily Monitoring and Updating the ERP system as well as timely processing of payments
• Adherence
  to deadlines. Archiving, organizing, and updating financial documents
  in both hard and soft as per CCTTFA Guidelines and Standard Operating
  Procedures.
• Assist with reviewing the supporting documentation,
  make necessary corrections as needed regarding Budget, accounting and
  other financial information.
• Assist with the Monthly cash counts
  for cash box with instructions from the DFA. Ensure all Payment
  requests are properly documented, verified, and authorized before
  payments are made.
• Conduct Physical Visits to make direct payment to the CCTTFA Stakeholders when required.
• Any other tasks as may be assigned by the Director of Finance and Administration.
• Procurement roles Ensure Compliance and adherence to Procurement system and Logistics according to CCTTFA Procurement Manual.
• Follow
  up with suppliers, ensure timely delivery of requested supplies and
  materials, and keep the user department informed on status of the
  delivery of required goods/services. Mitigating the risk of Conflict of
  interest, fraud, and corruption at all stages of procurement process as
  per CCTTFA Procurement Manual. Participate in the evaluation of bids for
  an RFP or any tender process and when appointed by the Executive
  Secretariat, must sign the declaration of impartiality and
  confidentiality as per office Guidance.
• Managing and Plan for all procurement and disposal by tender activities of the CCTTFA
• Supporting the Functioning of the Procurement Committee Prepare tendering document, advertise and Manage contracts.
• Maintain and Archive records of the procurement disposal process. Prepare Monthly report for the procurement committee.
• Prepare other financial and procurement reports as may be required from time to time.

Reporting/Coordination
The
Technical Assistant – Finance shall be reporting to the Director of
Finance and Administration of CCTTFA or any other designated official
within CCTTFA.

Skills and Experience:
In performing his/her, duties the Technical Assistant – Finance, will always be required to demonstrate the following skills:

• Good interpersonal, intercultural, and organizational skills.
• Excellent
  communication and writing skills. At least 5 years of extensive
  experience in financial accounting, banking At least 3 years of
  experience in working in Regional or International Organization will be
  an added advantage.
• Appropriate Computer skills are necessary;
• Information
  technology skills especially Microsoft Office (word, excel, access), or
  any other accounting packages; Knowledge of ODOO, SAGE or QUICKBOOK are
  desirable. Demonstrate skills in the procurement process.
• Donors funding procedures; Experience in working with IGO is an added advantage.

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Minimum Qualifications:

• Bachelor’s degree in finance/accounting/ from a recognized university
  with 5 years of working Experience in Accounts and Business
  Administration;
• Certificate in procurement and logistics from a recognized institution will be an added advantage.

Language Proficiency

• Proficiency in English is a must.
• Knowledge of French will be an added advantage.

Length of Contract:
Duration of contract is 1 year (one year) renewable subject on availability of funds.

Notice for Applicants:
Closing Date: Friday 12th July 2024 – Midnight
Submission Method:
We only accept email submissions. Please send your updated CV to: procurement@centralcorridor-ttfa.org
Note: Any late submissions will not be considered for evaluation