Program Finance Manager at Helen Keller International (HKI)

HKI

Jobs in Tanzania 2024: New Job Vacancies at Helen Keller International (HKI) – Tanzania 2024

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Helen Keller
JOB ANNOUNCEMENT

Program Finance Manager

Transforming Lives through Nutrition
Any country where Helen Keller has a presence will be considered

Guided
by the remarkable legacy of its co-founder, Helen Keller, Helen Keller
Intl partners with communities striving to overcome longstanding cycles
of poverty. By delivering the essential building blocks of good health,
sound nutrition and clear vision, we help millions of people create
lasting change in their own lives. Working in more than 20 countries –
across Africa, Asia, Europe and the United States – and together with a
global community of supporters, we are ensuring every person has the
opportunity – as Helen did – to reach their true potential.

Helen
Keller is seeking a Program Finance Manager to join the central project
team for a dynamic multi-country, multi-regional project, Transforming
Lives through Nutrition to manage the financial and budget analysis of
an assigned portfolio within the global project. This position will be
assigned a portfolio including several francophone countries so the
selected candidate will need to able to speak French well enough to
provide guidance to francophone colleagues.

The
Program Finance Manger will review annual project and sub-award
budgets, prepare budget narratives, invoices and other financial
reports, conduct thorough tracking and analysis of program expenditures,
manage cash-flow, ensure compliance with Helen Keller and donor
policies, and conduct staff training and coordinate with Helen Keller’s
Grants & Contracts unit.

This is a local hire (grade L)
position: salary and benefits will align with local terms and conditions
in the country where the candidate resides. All candidates must be
work-authorized in the country where they are applying.

Functional Relationships
Reporting
to the Associate Director, Operations & Finance, Transforming
Lives, the Program Finance Manager serves as an internal financial
liaison to the central project team, global management, and country
office staff working on the portfolio, and as an external liaison with
donors and consortium members. To ensure congruity and consistency of
financial policies and procedures, the Program Finance Manager will be a
member of both the Transforming Lives team and the Finance department.

The
Transforming Lives portfolio is managed by a central Program Management
Team (PMT) with support from technical experts from across the
organization. The PMT and the Program Finance Manager provide guidance
to country office teams. They will liaise with country project teams and
their operations colleagues to facilitate the integration of all facets
of the program work with the common goal of ensuring that project
objectives are met.

Helen Keller has a matrixed reporting
structure. Regular communication and a spirit of teamwork among
colleagues, both hierarchically and laterally are essential to make this
structure thrive.

Specific Responsibilities
Engage in a
collaborative effort with program managers and finance managers for
assigned portfolio to ensure high-quality financial planning,
management, reporting and auditing of all programs, including thorough
budget preparation and oversight.
• Serve as the central team’s
liaison to country offices as it relates to the financial management of
the assigned portfolio. Present financials to donor and/or consortium
members, as requested.
• Assist country offices with the preparation
of proposal budgets, annual project and subaward budgets, and budget
modifications (if needed). Ensure all budgets cover the personnel and
operating costs, reflect the narrative and are reviewed for accuracy and
compliance with donor regulations.
• Prepare budget narratives for proposal budgets and annual project budgets.
• Prepare invoices, accruals, forecasts and other financial deliverables.
•
Thoroughly track and report project expenses, burn rates, and cash
received from the donor on a monthly basis. Notify the accounting team
about any incorrect expenses/charges and follow up on any necessary
reclassifications.
• Ensure budgets and other financial information
are correctly represented in financial and project management systems.
Maintain electronic files for each assigned project/country.
• Assist
country offices in responding to audit requests from donors, developing
financial management tools, and managing close-out processes.
• Maintain strong financial controls to guarantee compliance with Helen Keller and donor regulations.
• Conduct field visits to assess financial management of the projects and to build staff capacity, as needed.
•
Guide preparation of all grant agreements, contracts, and modifications
for the programs: review procurement requests, and sub-agreements for
review by Grants & Contract unit.
• Model collaboration with your
matrixed team: effectively consult and inform colleagues to maximize
efficiency and knowledge sharing and integrate guidance and direction
from subject matter experts in your office and elsewhere in the global
organization to maximize performance.
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Required Qualifications and Competencies
• Demonstrated experience and ability to:
o prepare proposal budgets and narratives and monitor project budgets for restricted awards:
o analyse data;
o provide thorough documentation to support effective negotiations with donors;
o troubleshoot matters arising and flag issues to senior staff;
o take proactive approaches to improving financial and budget management processes;
o build capacity of internal and external colleagues, including ability to communicate
effectively across cultures; and
o conduct high-quality one-on-one and group trainings for field office staff and incountry partners

•
Excellent oral and written English language skills, including the
ability to clearly communicate complex financial, compliance and
operational issues into layperson language. Oral proficiency in French
is required.
• Highly computer literate including knowledge of
Microsoft software products, and strong Excel skills. Experience with
PowerBI or other analytical tools a plus.
• Demonstrated interest in
public health programs as well as an understanding of the synergy
between the programmatic, operational, and financial components of
public health initiatives.
• Collaborative, flexible and solution-oriented. An ability to maintain balance when under stress.
•
Ability to work on multiple high priority projects at the same time;
prioritize workload, assume responsibility for work, and follow through
to completion.
• Ability to perform duties that require close attention to detail and synthesize large amounts of information simultaneously.

• Ability and willingness to:
o flex work hours to accommodate multiple time zones;
o travel domestically and/or internationally up to 20% of the time.
o
NOTE: Helen Keller requires all staff who travel internationally to be
fully vaccinated against COVID-19, whether or not they have had COVID.

•
Demonstrable respect for all persons regardless of religion, ethnicity,
class, or gender, with a high comfort level working in a diverse
environment with a demonstrated commitment to high professional ethical
standards.
• Personal commitment to Helen Keller’s mission and goals
and the values embodied by Helen Keller Intl’s co-founder, Helen Keller:
courage;,compassion, rigor, and optimism.

Qualifications
• Master’s degree in public administration, finance, accounting, or related field, or a relevant field; plus
•
Minimum of 6-8 years of directly relevant experience, including at
least 5 years managing donor-funded projects; or equivalent combination
or education and experience.

To Apply
Qualified candidates should submit a cover letter and resume to hki.recruitment@hki.org
Applications will be accepted until the position is filled.
In
the spirit of our founder and namesake, Helen Keller is dedicated to
building an inclusive workforce where diversity in all its forms is
fully valued.

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