Program Assistant at World Bank Group (WBG) Tanzania

• Job #: req28020
• Organization: IFC
• Sector: Administration/Office Support
• Grade: GC
• Term Duration: 3 years 0 months
• Recruitment Type: Local Recruitment
• Location: Dar Es Salaam,Tanzania
• Required Language(s): English
• Preferred Language(s):

Program Assistant at World Bank Group (WBG) June 2024

Description
IFC
— a member of the World Bank Group — is the largest global development
institution focused on the private sector in emerging markets. We work
in more than 100 countries, using our capital, expertise, and influence
to create markets and opportunities in developing countries. In fiscal
year 2023, IFC committed a record US$43.7 billion to private companies
and financial institutions in developing countries, leveraging the power
of the private sector to end extreme poverty and boost shared
prosperity as economies grapple with the impacts of global compounding
crises. For more information, visit www.ifc.org.

The IFC Dar Es
Salaam, Tanzania Office is seeking to recruit a highly motivated Program
Assistant to provide effective and efficient administrative support to
the assigned departmental team and operational staff. This role will
contribute to the effective operation and administrative coordination of
the team in the assigned department and should be ready to step up to
undertake new responsibilities and challenges with enthusiasm.

Roles & Responsibilities:
Key roles and responsibilities include but are not limited to the following:
•
Provides quality control of internal and external documents; reviews
documents for accuracy and adherence with IFC and World Bank guidelines
and procedures.
• Assists staff for the drafting, editing, formatting, and production of documents and correspondence
•
Coordinates schedules taking priority into account, monitors changes,
and communicates the information to staff inside and outside the
immediate work unit, including officials outside the bank.
• Solves non-routine problems (e.g. responds to requests requiring research to address query at hand, etc)
•
Assists in preparation of conferences, seminars, workshops, analyze
budgetary scope, build a database of participants and draft event
reports, etc.
• Maintains current distribution lists, phone/addresses
list of project/product contacts, and distributes documents for
relevant task teams to the main data.
• Maintains up-to-date work unit project and other files (both paper and electronic).
•
Corresponds with vendors to solicit price quotes for supplies and make
hotel reservations in accordance with World Bank Group policy.
• Manages logistics requests for the visiting missions of the units.
•
Collaborates with other team members and contributes productively to
the team’s work and output Fully involves others in the work of the
team.
• Handles bookings for business travels; obtains tickets from the travel agency, requests visas for staff.
• Provide primary assistance to the Finance officer including specialized support accounting and SAP related operations.
• Assist with any other administrative matters in the Eastern Africa sub-region or corporate initiatives.
• Back-up other ACS in the office and in the region when needed.
• Undertake ad hoc duties that may be assigned by the Supervisor, or the designated Task Team Lead.
Read Also:

• NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2024 (1,475 POSTS)

• CHECK SCHOLARSHIPS OPPORTUNITIES TO STUDY ABROAD CLICK HERE!
• Download Your National ID (NIDA) Number  Here | Download NAMBA NA KITAMBULISHO CHAKO CHA NIDA. BONYEZA HAPA! 
• PAST PAPERS ZA DARASA LA 7 MPAKA FORM SIX | NECTA AND MOCK EXAMS 1988 – 2019. CLICK HERE! 
• Free
  CV Writing and Download, Cover/Job Application Letters, Interview
  Questions and It’s Best Answers plus Examples. Click Here!

Selection Criteria
•
Minimum of Bachelors’ degree and/ college diploma with a minimum of 5
years relevant work experience in similar role, preferably in a large
international organization.
• Excellent organizational, administrative and effective time management skills.
•
Demonstrated ability to organize, prioritize, schedule, plan and
coordinate work and other activities internally and externally.
• Strong attention to detail and to maintaining high quality standards.
• Ability to produce high quality work under pressure.
•
Proven ability to create and work in a team-oriented, multi-cultural
environment, to perform effectively in a constantly changing environment
with competing activities and demands, and to effectively serve as a
team member in various groups.
• Demonstrated ability to organize and
implement projects and tasks, set priorities, coordinate and monitor
assignments to maximize efficiency and quality.
• Outstanding
interpersonal skills to interact effectively with a range of contacts
internally and externally and deal effectively with diverse situations
which require good judgment, tact and diplomacy.
• Effective
analytical, research and problem-solving skills and ability to work
independently and make judgments and decisions with minimal supervision.
•
Strong communication skills in English (verbal and written), including
ability to draft, proofread and edit correspondences and ensure quality
of written outputs.
• Demonstrated ability to respond and deal
effectively with diverse situations which require good judgment, tact,
diplomacy and confidentiality.
• Good computer skills; proficiency
with various software technologies such as MS Office, Outlook, One Drive
and other standard office productivity software. Ability to learn
quickly new software applications.
• High degree of motivation, initiative, flexibility, and reliability.
Work will involve frequent interaction with the following:
• Internal contacts: other VP units, World Bank as well as staff in all locations, locally and internationally.
• External contacts: Government Officials, Consultants, External Organizations, and other Service providers.

World Bank Group Core Competencies
The
World Bank Group offers comprehensive benefits, including a retirement
plan; medical, life and disability insurance; and paid leave, including
parental leave, as well as reasonable accommodations for individuals
with disabilities.

We are proud to be an equal opportunity and
inclusive employer with a dedicated and committed workforce, and do not
discriminate based on gender, gender identity, religion, race,
ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC, including our values and inspiring stories.
Go to our Homepage To Get Relevant Information.
Closing Date: 7/7/2024 (MM/DD/YYYY) at 11:59pm UTC