Strategic Finance Policy review and update initiative
New Opportunities at horizont3000 Tanzania June 2024
About horizont3000
horizont3000
is an Austrian NGO working in the area of development cooperation. With
the mandate of its member organisations of the Catholic development
sector and the Austrian development cooperation, HORIZONT3000
specializes in the monitoring and implementation of projects as well as
provision of advisors in developing countries. The Regional Office in
East Africa is located in Kampala, and oversees programs and projects in
Kenya, Uganda, and Tanzania in the sectors of (i) Secure livelihood,
(ii) strengthening civil society and (iii) sharing knowledge. For more
details about HORIZONT3000, visit http://www.horizont3000.org
About the Transperancy project
The
Transperancy project aims to combat corruption through several key
initiatives. It focuses on establishing a common understanding of
corruption and its impacts, while also improving standards and formats
such as due diligence checklists, a traffic light system for
categorizing partner organizations, and revising monitoring standards
for partner visits.
On a broader scale,the project aims to
foster an environment where integrity is valued and corruption is
opposed. The project aims to increase awareness among HORIZONT3000
national and international staff, thereby strengthening capacities to
combat corruption both internally and externally.
At the partner
level, the project seeks to document current standards of financial
management and internal control systems. The primary beneficiaries
include staff and board members of partner organizations under the
Austrian Development Agency framework partners and selected partners of
our member organizations incuding DKA, BSIN & WHG.
About the Strategic Finance Policy Review and Update
The
effective management of financial resources is crucial for the
sustainable growth and impact of any organization, particularly within
the context of our partnerships in development cooperation. At
horizont3000 we recognize that robust financial controls and policies
form the cornerstone of accountable and transparent operations. Therefore,
we are initiating a focused effort to strengthen the financial policies
of our partner organizations. This initiative aims to ensure that each
partner has in place comprehensive and tailored finance policies that
align with their unique operational contexts and challenges.
The
activity will involve a thorough review of the existing financial
policies of each partner organization. Our approach emphasizes
collaboration, with consultants working closely alongside each partner
to assess the adequacy and relevance of current policies. Where
necessary, these policies will be revised or entirely developed a new,
taking into account the specific needs and circumstances of each
partner. By customizing finance policies in this manner, we aim to
enhance financial management practices, mitigate risks, and ultimately
support our partners in achieving greater organizational efficiency and
impact.
Overall Goal
To review and update the finance
policies of partner organizations and Regional Office East Africa to to
strengthen financial governance and management practices.
Specific Objectives
- To conduct a thorough review of the finance policies of 3 partner organizations or Regional office East Africa
- To
equip participants with the knowledge and skills necessary to
understand and effectively implement updated finance policies, fostering
improved financial governance, compliance - To support 3 partner
organizations to standardize their finance policies to promote
consistency and clarity in financial management practices. - To
integrate comprehensive risk management frameworks into finance policies
to effectively identify, assess, and mitigate financial risks across
partner organizations and the Regional Office. - To support 3
partner organizations in East Africa to develop standardized finance
policies tailored to their operational contexts and best practices
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Major tasks
Assessment and Needs Identification
- Conduct an initial assessment to understand the current finance policies and practices of each partner organization.
- Identify specific needs, gaps, and areas for improvement in their finance policies.
Developing a Template and Guidelines
- Create a standardized finance policy template and guidelines based on best practices and regulatory requirements.
- Tailor the template to accommodate variations in organizational size, complexity, and operational context.
Training Sessions
- Conduct
training sessions for key staff members and board members of partner
organizations on the importance of finance policies and the elements of
the standardized template. - Provide guidance on how to adapt and customize the template to fit each organization’s specific needs
Coaching and Support
- Offer ongoing coaching and support to assist partner organizations in applying the template to their unique circumstances.
- Provide
one-on-one sessions or group workshops to address questions, clarify
concepts, and facilitate discussions on policy implementation
challenges.
Review and Feedback
- Facilitate regular review meetings to assess progress, review draft policies, and provide constructive feedback.
Finalization
- Assist partner organizations in finalizing their finance policies based on feedback and discussions.
Mode of Engagement
The
suggested mode of engagement for supporting partner organizations in
developing standardized finance policies involves a structured approach
of workshops, coaching sessions, and peer learning opportunities.
Initial workshops introduce the importance of finance policies and
present a standardized template, followed by sessions to customize the
template to each organization’s needs. Ongoing coaching provides support
throughout the policy development process, with regular feedback and
review sessions to ensure progress. Peer exchange workshops foster
mutual learning, while a final workshop focuses on policy finalization.
Engagement Period
- June 24th to 28th 2024, receiving offers from consultants
- July 1st to July 12th, 2024, reviewing offers, selection and contracting
- July 15th to August 16th 2024, Implementation and finalization
Note
that this is a 6-day assignment spread across a month and financial
offers should be for the support for 3 partner organization spread
across Uganda, Kenya and Tanzania
Consultant Profile
- Experience
Proven track record in financial management and policy development,
preferably with 5 years experience in designing and implementing finance
policies for nonprofit organizations or similar entities. - Demonstrated
expertise in conducting assessments of existing policies, identifying
gaps, and implementing improvements to enhance financial governance. - Experience
in facilitating workshops, training sessions, and providing one-on-one
coaching to build capacity and transfer knowledge effectively to diverse
stakeholders. - Familiarity with the East African context and challenges specific to the region’s nonprofit sector.
Education
- Advanced degree in Finance, Business Administration, Public Administration, or a related field.
- Professional
certifications such as Certified Public Accountant (CPA), Chartered
Financial Analyst (CFA), or other relevant certifications in finance and
project management.
How to apply
Interested candidates should send their proposals and financial offers to office@horizont3000.org with lorna.nakiguli@horizont3000.org in cc. Indicate your country of preference ( Uganda, Kenya or Tanzania)
