Operations Associate, G6 United Nations at UNICEF Tanzania

Temporary Appointment Operations Associate, G6 (# 573007) Dodoma, Tanzania, 6 months (open for Tanzanian Nationals only)
Job no: 573007
Contract type: Temporary Appointment
Duty Station: Dodoma
Level: G-6
Location: United Republic of Tanzania
Categories: Operations, Administration

UNICEF
works in over 190 countries and territories to save children’s lives,
defend their rights, and help them fulfill their potential, from early
childhood through adolescence.
At UNICEF, we are committed,
passionate, and proud of what we do. Promoting the rights of every child
is not just a job – it is a calling.

UNICEF is a place where
careers are built: we offer our staff diverse opportunities for personal
and professional development that will help them develop a fulfilling
career while delivering on a rewarding mission. We pride ourselves on a
culture that helps staff thrive, coupled with an attractive compensation
and benefits package.
Visit our website to learn more about what we do at UNICEF.

For every child, Support  
The fundamental mission of UNICEF
is to promote the rights of every child, everywhere, in everything the
organization does — in programs, in advocacy and in operations. The
equity strategy, emphasizing the most disadvantaged and excluded
children and families, translates this commitment to children’s rights
into action. For UNICEF, equity means that all children have an
opportunity to survive, develop and reach their full potential, without
discrimination, bias or favoritism. To the degree that any child has an
unequal chance in life — in its social, political, economic, civic and
cultural dimensions — her or his rights are violated.

There is
growing evidence that investing in the health, education, and protection
of a society’s most disadvantaged citizens — addressing inequity — not
only will give all children the opportunity to fulfill their potential
but also will lead to sustained growth and stability of countries. This
is why the focus on equity is so vital. It accelerates progress towards
realizing the human rights of all children, which is the universal
mandate of UNICEF, as outlined by the Convention on the Rights of the
Child, while also supporting the equitable development of nations.

How can you make a difference?
Under
the general supervision of the Dodoma Liaison Office, and direct
supervision of Admin Officer in compliance with the policies,
procedures, rules and regulations, the Operations Associate serves as a
principal support for carrying out broad operations and administrative
support functions, which may include co-ordination of administrative
staff engaged in fields of work such as HR, Finance, IT registry, Supply
& Logistics and Transportation as indicated by the requirements and
structure of the organization.

In this capacity, the need to
project the image of a credible and reliable service provider is
imperative to quality of process delivery, and the impact of work
directly reflects on the overall reputation of the team in terms of
responsiveness to client needs and quality of process execution. At the
GS-6 level, the below tasks are expected to be carried out with a high
level of independence.

Key functions/accountabilities:

• Analyses
  and maintains an overview of the work of the liaison office to ensure
  timely operational support is provided in general and specialized areas.
• Supports management of office premises, establishes routine vehicle maintenance, and supervises office drivers.
• Provides
  practical input on implementation of administrative guidelines, in
  close coordination with the Liaison Officer and Administrative Officer.
  Updates staff on administrative policies, instructions, rules and
  regulations.
• Briefs and assists arriving and departing staff on basic administrative and operations procedures and requirements.
• Contributes
  to recommendations on the improvement of internal controls systems
  considering the prevailing conditions in the locality.
• Keeps
  supervisor abreast of potential problem areas, makes recommendations for
  follow-up actions, prepares reports and evaluations on general
  administrative, operational or specialized tasks.
• Provides
  travel assistance to staff members for travel arrangements and
  entitlements based on the organization’s rules and policies.
• Assists
  in the preparation of budgets on travel costs and maintains travel
  budgetary control records. Processes travel claims. Briefs/de-briefs
  staff members on issues relating to administrative matters such as
  security clearance and documentation procedures.
• Supports procurement/management of administrative supplies, office equipment and vehicles. Maintains inventory of office items.
• Establishes
  an office supplies monitoring system. Ensures that services and
  maintenance of premises and equipment are in accordance with
  organizational standards.
• Facilitate in follow up and implementation of HACT assurance activities/recommendations,
• Maintains
  inventory of office items. Establishes an office supplies monitoring
  system. Ensures that services and maintenance of premises and equipment
  are in accordance with organizational standards.
• Maintains admin
  related hard and electronic files, updates data bases ensuring timely
  and appropriate recording, safekeeping, and disposal of information.
  Provide general logistical support to visitors and individual
  contractors for services and physical space planning.
• Drafts
  estimates on field office premises, supplies and equipment requirements
  for budget preparation purposes. Raises Vision documents and monitors
  the field office budget in close collaboration with Dar es Salaam
  Office.
• Maintains field office Petty Cash account (records petty
  cash expenditures and replenishment), maintains office asset register,
  ensures timely requests for office supplies, collects pro-forma invoices
  from office vendors & other service providers, liaises with Dar es
  Salaam to facilitate timely payments, supports financial forecast for
  the field office.
• Arranges for and/or attends meetings on
  day-to-day administrative matters, participates in discussions of new or
  revised procedures and practices, interprets, and assesses impact of
  changes, and makes recommendations for follow-up action.
• Prepares
  on own initiative, correspondence, special reports, evaluations, and
  justifications, as required, on general administrative tasks.
• Participates
  in one UN Common services meetings and serves as focal point in the
  field office for HACT quality assurance activities.
• Coordinate meetings with all UN tenants in the shared office.
• Coordinates
  logistical arrangements including travel, accommodation, and
  organization of events for the liaison office. Monitors staff compliance
  of office travel guidance and procedures.
• Serve as a focal
  point for effective Supply, finance, HR Planning and Training management
  while upholding UNICEF core values at all times.

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To qualify as an advocate for every child you will have…
Minimum requirements:

• Education:
  Completion of secondary education, preferably supplemented by technical
  or university courses in a field related to Finance, Business
  Administration, and Economics, Administration, or other related fields.
• Work
  Experience: At least 2 years of progressively work experience in
  administrative and junior management and operational functions.
• Skills: Knowledge of finance is a distinct advantage.
• Language
  Requirements: Fluency in English and Swahili is required. Knowledge of
  another official UN language (Arabic, Chinese, French, Russian or
  Spanish) or a local language is an asset.

Desirables:
Developing country work experience and/or familiarity with emergency.

For every Child, you demonstrate…
UNICEF’s
Core Values of Care, Respect, Integrity, Trust and Accountability and
Sustainability (CRITAS) underpin everything we do and how we do it. Get
acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…
(1) Builds and maintains partnerships

For every Child, you demonstrate… 
UNICEF’s values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).  
To view our competency framework, please visit  here.   

UNICEF
is here to serve the world’s most disadvantaged children and our global
workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone,
irrespective of their race/ethnicity, age, disability, gender identity,
sexual orientation, religion, nationality, socio-economic background,
or any other personal characteristic.

UNICEF offers reasonable accommodation
for consultants/individual contractors with disabilities. This may
include, for example, accessible software, travel assistance for
missions or personal attendants. We encourage you to disclose your
disability during your application in case you need reasonable
accommodation during the selection process and afterwards in your
assignment. 

UNICEF has a zero-tolerance policy on conduct that
is incompatible with the aims and objectives of the United Nations and
UNICEF, including sexual exploitation and abuse, sexual harassment,
abuse of authority and discrimination. UNICEF also adheres to strict
child safeguarding principles. All selected candidates will be expected
to adhere to these standards and principles and will therefore undergo
rigorous reference and background checks. Background checks will include
the verification of academic credential(s) and employment history.
Selected candidates may be required to provide additional information to
conduct a background check.  

Remarks:  
Only shortlisted candidates will be contacted and advance to the next stage of the selection process. 

Individuals
engaged under a consultancy or individual contract will not be
considered “staff members” under the Staff Regulations and Rules of the
United Nations and UNICEF’s policies and procedures and will not be
entitled to benefits provided therein (such as leave entitlements and
medical insurance coverage). Their conditions of service will be
governed by their contract and the General Conditions of Contracts for
the Services of Consultants and Individual  Contractors.

Consultants and individual contractors are responsible for determining
their tax liabilities and for the payment of any taxes and/or duties, in
accordance with local or other applicable laws. 

The selected
candidate is solely responsible to ensure that the visa (applicable) and
health insurance required to perform the duties of the contract are
valid for the entire period of the contract. Selected candidates are
subject to confirmation of fully-vaccinated status against SARS-CoV-2
(Covid-19) with a World Health Organization (WHO)-endorsed vaccine,
which must be met prior to taking up the assignment.

It does not apply
to consultants who will work remotely and are not expected to work on or
visit UNICEF premises, programme delivery locations or directly
interact with communities UNICEF works with, nor to travel to perform
functions for UNICEF for the duration of their consultancy contracts.
Go to our Homepage To Get Relevant Information. 
Advertised: 19 Jun 2024 E. Africa Standard Time
Deadline: 25 Jun 2024 E. Africa Standard Time