Procurement Services Officer United Nations at UNICEF Tanzania

Temporary Appointment Procurement Services Officer (NOB), Dar es salaam, Tanzania, # 572757,364 days (open for Tanzanian Nationals only)
Job no: 572757
Contract type: Temporary Appointment
Duty Station: Dar-es-Salaam
Level: NO-2
Location: United Republic of Tanzania
Categories: Supply Management

UNICEF
works in over 190 countries and territories to save children’s lives,
defend their rights, and help them fulfill their potential, from early
childhood through adolescence.
At UNICEF, we are committed,
passionate, and proud of what we do. Promoting the rights of every child
is not just a job – it is a calling.

UNICEF is a place where
careers are built: we offer our staff diverse opportunities for personal
and professional development that will help them develop a fulfilling
career while delivering on a rewarding mission. We pride ourselves on a
culture that helps staff thrive, coupled with an attractive compensation
and benefits package.
Visit our website to learn more about what we do at UNICEF.

For every child, Support
The
Procurement Services (PS) mechanism is an integral part of UNICEF
programs of cooperation, and allows UNICEF to make its procurement
capacity, scale and expertise available to partners. PS provides an
opportunity to facilitate a more optimal use of national budgets for
children, as well as an entry point to provide targeted technical
support to national supply chains and systems. Ultimately, these
engagements drive results for Tanzanian children and mothers, while
UNICEF works with the government to strengthen local government supply
chain systems. UNICEF Tanzania has been providing Procurement Services
to the Government of Tanzania (mostly the Ministry of Health Tanzania
Mainland and the Ministry of Health of Zanzibar), other UN Agencies, and
some development partners including some NGOs. The health sector has
especially benefited from a major strategic leveraging opportunities for
the provision of essential medical supplies and equipment for children
and women for Tanzania and Zanzibar. As an example, Tanzania (including
Zanzibar) has accessed Procurement Services for procurement of childhood
vaccines, related injection devices, cold chain equipment and devices
and rapid diagnostic tests, with the value of over US$ 60 million in
2022. The total volume of PS transactions in 2023 was over US$ 75
million.

How can you make a difference?
Under the
supervision of the Supply &Logistics Specialist, the Procurement
Services Officer is responsible for coordinating and managing all
transactional aspects of the Procurement Services (PS)
portfolio/activities, including forecasting and planning of needs,
processing of Cost Estimates (CEs) against partner requests, importation
permits, customs clearance, monitoring and reporting on PS activities.

Key functions/accountabilities:
1. Supply Chain Service Delivery and Response:

• Responsible
  for transactional processes, logistics and pipeline monitoring,
  communication and coordination of procurement services transactions.
  Provides technical advice on specifications supply and logistics
  arrangements facilitating efficient procurement, clearance, storage and
  distribution of supplies and equipment, in support of the country
  programme procurement services transactions.
• Processing of requests for Cost Estimate (CE) and facilitates delivery of goods purchased under procurement services.
• Supports procurement services clients with supply planning of all the annual needs.
• Receive and review all procurement services requests before submitting them to Supply division for processing.
• Prepare Cost Estimates requests forms for requests and timely share with Supply Division for processing.
• Communicate with Supply Division and the clients to ensure needs are
  clearly understood and the right products/equipment are delivered timely
  8. Monitoring movement of goods for procurement services clients and
  ensure their timely clearance and delivery to the clients.
• Ensure
  coordination and monitoring of PS transactions, including beyond the
  point of entry; facilitate an effective PS workflow; and facilitate
  resolution of any bottlenecks, gaps, or other in country issues
  associated with any PS transactions in close collaboration with SD and
  national counterparts.
• Maintains procurement services requests tracking sheet and share this regularly with clients for follow up and expediting.
• Monitor all PS purchase orders to ensure timely delivery and maintaining an offshore shipment tracking system.
• Work closely with UNICEF Logistics Associate, MOH and GPSA to ensure timely clearance and delivery of all offshore shipments.
• Liaise with implementing partners for timely delivery and receipt of goods and equipment once cleared from the ports of entry.
• Ensure
  effective support in Government capacity-building efforts in Supply
  chain management in order to enhance efficient, effective, and timely
  supply delivery.

2. Manage the procurement services portfolio:

• Ensure
  that key elements of Procurement Services transactions are incorporated
  into national, donor and UNICEF strategies, including CPD and vice
  versa.
• Ensure that PS activities/transactions are a drawdown
  from strategies that have been jointly established between Government
  and UNICEF
• Work with the government to strengthen pre-ordering
  and post-delivery activities for existing PS supplies and support them
  in establishing strategies that will maximize the decisions/impact
  resulting from the PS partnership.
• Manage the statement of accounts for all PS transaction.

3. Support National Supply Chain System Strengthening:

• Support
  National Supply Chain System Strengthening through effective
  collaboration and partnerships with other donors and implementing
  partners to improve the supply chain efficiency in the country. Support
  in identifying system and capacity gaps in any segment of the supply
  chain, including supply financing challenges that may require technical
  assistance from UNICEF related to vaccines, health, and nutrition.

4. Provide technical support to MOH in conducting workshop(s) and training on supply chain management.
5.
Provide technical support to MOH in quantification and budgeting of
vaccines, cold chain equipment, malaria drugs, Bed nets, HIV/AIDS drugs,
etc.
Read Also:

• NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2024 (1,475 POSTS)

• CHECK SCHOLARSHIPS OPPORTUNITIES TO STUDY ABROAD CLICK HERE!
• Download Your National ID (NIDA) Number  Here | Download NAMBA NA KITAMBULISHO CHAKO CHA NIDA. BONYEZA HAPA! 
• PAST PAPERS ZA DARASA LA 7 MPAKA FORM SIX | NECTA AND MOCK EXAMS 1988 – 2019. CLICK HERE! 
• Free
  CV Writing and Download, Cover/Job Application Letters, Interview
  Questions and It’s Best Answers plus Examples. Click Here!

To qualify as an advocate for every child you will have…

• Minimum
  requirements: Education: A university degree in Business
  Administration, Management, Economics, Supply Chain Management,
  Logistics, Procurement, Contract/Commercial Law, International
  Development, Health or related social science field is required.
• Work
  Experience: At least 2 years of relevant work experience in supply,
  procurement, logistics, purchasing, contracting, administration and/or
  other related fields.
• Skills: Strong experience in procurement
  of goods and contracting services, Experience in and understanding of
  development and humanitarian work. Work experience in emergency duty
  stations and response from a procurement perspective is an advantage and
  Health supply chain management experience an advantage.
• Language
  Requirements: Fluency in English and Swahili is required. Knowledge of
  another official UN language (Arabic, Chinese, French, Russian or
  Spanish) is an asset.

For every Child, you demonstrate…
UNICEF’s
Core Values of Care, Respect, Integrity, Trust and Accountability and
Sustainability (CRITAS) underpin everything we do and how we do it. Get
acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…
(1) Builds and maintains partnerships

For every Child, you demonstrate… 
UNICEF’s values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).  
To view our competency framework, please visit  here.   

UNICEF
is here to serve the world’s most disadvantaged children and our global
workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone,
irrespective of their race/ethnicity, age, disability, gender identity,
sexual orientation, religion, nationality, socio-economic background,
or any other personal characteristic.

UNICEF offers reasonable accommodation
for consultants/individual contractors with disabilities. This may
include, for example, accessible software, travel assistance for
missions or personal attendants. We encourage you to disclose your
disability during your application in case you need reasonable
accommodation during the selection process and afterwards in your
assignment. 

UNICEF has a zero-tolerance policy on conduct that
is incompatible with the aims and objectives of the United Nations and
UNICEF, including sexual exploitation and abuse, sexual harassment,
abuse of authority and discrimination. UNICEF also adheres to strict
child safeguarding principles. All selected candidates will be expected
to adhere to these standards and principles and will therefore undergo
rigorous reference and background checks. Background checks will include
the verification of academic credential(s) and employment history.
Selected candidates may be required to provide additional information to
conduct a background check.  

Remarks:  
Only shortlisted candidates will be contacted and advance to the next stage of the selection process. 

Individuals
engaged under a consultancy or individual contract will not be
considered “staff members” under the Staff Regulations and Rules of the
United Nations and UNICEF’s policies and procedures and will not be
entitled to benefits provided therein (such as leave entitlements and
medical insurance coverage). Their conditions of service will be
governed by their contract and the General Conditions of Contracts for
the Services of Consultants and Individual  Contractors.

Consultants and individual contractors are responsible for determining
their tax liabilities and for the payment of any taxes and/or duties, in
accordance with local or other applicable laws. 

The selected
candidate is solely responsible to ensure that the visa (applicable) and
health insurance required to perform the duties of the contract are
valid for the entire period of the contract. Selected candidates are
subject to confirmation of fully-vaccinated status against SARS-CoV-2
(Covid-19) with a World Health Organization (WHO)-endorsed vaccine,
which must be met prior to taking up the assignment.

It does not apply
to consultants who will work remotely and are not expected to work on or
visit UNICEF premises, programme delivery locations or directly
interact with communities UNICEF works with, nor to travel to perform
functions for UNICEF for the duration of their consultancy contracts.
Go to our Homepage To Get Relevant Information. 
Advertised: 10 Jun 2024 E. Africa Standard Time
Deadline: 24 Jun 2024 E. Africa Standard Time