Supply & Logistics Specialist United Nations at UNICEF Tanzania

UNICEF
works in some of the world’s toughest places, to reach the world’s most
disadvantaged children. To save their lives. To defend their rights. To
help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.
For every child, Hope.
The
fundamental mission of UNICEF is to promote the rights of every child,
everywhere, in everything the organization does — in programmes, in
advocacy and in operations. The equity strategy, emphasizing the most
disadvantaged and excluded children and families, translates this
commitment to children’s rights into action. For UNICEF, equity means
that all children have an opportunity to survive, develop and reach
their full potential, without discrimination, bias or favoritism. To the
degree that any child has an unequal chance in life — in its social,
political, economic, civic and cultural dimensions — her or his rights
are violated. There is growing evidence
that investing in the health, education and protection of a society’s
most disadvantaged citizens — addressing inequity — not only will give
all children the opportunity to fulfill their potential but also will
lead to sustained growth and stability of countries. This is why the
focus on equity is so vital. It accelerates progress towards realizing
the human rights of all children, which is the universal mandate of
UNICEF, as outlined by the Convention on the Rights of the Child, while
also supporting the equitable development of nations

How can you make a difference?
Under
the direct guidance of the Deputy Representative, Operations, the
incumbent manages the supply and procurement operations of a complex
nature with significant impact on programme delivery, supply and
logistics, institutional services, processes and systems, requiring
advanced professional technical mastery and expertise in support of
operations and programme objectives. Accountable for effective planning,
contracting, procurement, distribution, inventory management of
UNICEF’s supplies, in support of the Country Programme as well as
Procurement Services and GAVI Co-financing.

Actively
participates in Tanzania One Procurement Team to accelerate
implementation of the Harmonized Business Practices for supply and
procurement initiatives in line within reform/coherence.

• Manages
  procurement actions in respect of requisitions for contracts for
  services and supply of goods to UNICEF programs, or Procurement Services
  for direct supply to specialized agencies, governmental and
  non-governmental agencies. Responsible for accurate performance as per
  UNICEFs financial rules and regulations throughout the procurement
  process, including but not limited to solicitation, issue of
  institutional special service agreements and other contracts and
  long-term agreements with suppliers and contractors and, when required,
  co-ordinates with all parties concerned on outstanding issues. Ensure
  accurate evaluation of current supplier performance on the basis of
  quality of services rendered, product acceptability and delivery record.
  In accordance with UNICEF standard practices and as assigned by the
  supervisor, takes lead in managing the more complex bidding exercises
  and administer large, long term agreements. Manages the team to ensure
  matching competencies and capacities are available.
• Support team
  members capacity building and maintaining a positive spirit through
  interactive communication including but not limited to; regular and
  ad-hoc meetings, knowledge sharing. Supports the procurement process
  including providing input to TORs, CRC presentations, development of
  technical evaluation criteria, assistance with evaluation of vendor
  proposals and guidance during contract formulation, drafting and
  negotiation. Provide technical advice to the field offices and Programme
  Sections on supply planning, category management, specifications/ToRs,
  supply administration as well as offshore and local procurement policies
  and procedures. Acts as UNICEF focal point for joint bidding exercises
  for common goods/services required.
• Facilitates and coordinates
  establishment of the Annual Plan for procurement of services and/or
  goods based on inputs from Programme Sections and Field Offices. Ensure
  proper category management of categories assigned to the team through
  regular monitoring and interactive collaboration with category managers,
  corresponding markets and users. Coordinate with the Chief of
  Operations to gather, analyze, summarize, and prepare recommendations on
  sourcing strategies, practices and procedures. Corresponds with Supply
  Division, Country Offices and Field Offices or other requesters when
  needed.
• Provides technical assistance to strengthen the
  government supply chain systems. This includes needs assessment,
  preparation of ToRs and subsequent contracting of companies or
  individuals. Backstopping and managing contracts in relation to capacity
  development of the national procurement and supply chain management
  systems. Collaboration and Partnership: Coordinates with the Programme
  Sections on supply planning, providing technical advice on procurement
  specifications and supply administration as well as providing advice on
  supply requirements in the development of the supply component of the
  Country Programme. Provide advice to the Country Office, Government and
  implementing partners on offshore and/or local procurement policies and
  procedures, delivery and utilization of UNICEF supplies and equipment.
  Coordinate with the Supply Division, Copenhagen, on supply policy and/or
  activities. Develops and maintains partnership and collaborative
  relations with Government, UN, NGOs and bilateral counterparts to
  provide technical assistance to strengthen national/government supply
  chain systems. Any other duties or assignments as requested.

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To qualify as an advocate for every child you will have…
QUALIFICATION and COMPETENCIES
1. Education

• Masters
  degree from a recognized University in Business Administration,
  Management, International Economics, Engineering, International
  Development, Contract/commercial Law or specialization in directly
  related areas including credited courses in supply, logistics,
  purchasing or contracting OR equivalent educational qualification in
  relevant areas (transport or logistics operations/management, supply
  management, etc.).

2. Work Experience

• Minimum
  Five years of progressively responsible professional work experience in
  supply, logistics, purchasing, contracting, administration and/or other
  related fields in national or international level. Knowledge and
  experience in capacity development and strengthening of
  national/government supply chain systems an asset.

3. Language Proficiency

• Fluency in written and spoken English

4. Technical Knowledge
Specific Technical Knowledge Required for the job.

• Knowledge of Supply Chain Management preferably in a developing country context
• Mastery
  of technical knowledge (product knowledge, market research/analysis)
  required for Supply Management/Purchasing/Contracting (e.g., vaccine,
  equipment, medical supplies, contracts, customs function, taxation,
  insurance, etc.)
• Knowledge of relevant Information Technology software

Common Technical Knowledge Required for the job group

• Knowledge
  of managing inventory, transport, and diverse logistics operations
  (e.g., programme supply & logistics) in the international
  environment.
• Knowledge of supply/contracting/logistics policies, goals, strategies, and approaches
• Knowledge of public procurement principles and processes
• Knowledge
  of procurement process from procurement planning to execution to
  contract management and administration, including procurement methods
  and tools of good procurement practice
• Knowledge of establishing strategic, long term and sustainable procurement arrangements
• Knowledge
  of general principles and processes involved in risk management in
  procurement, including risk analysis and evaluation techniques
• Knowledge of financial and legal implications in procurement process-
• Knowledge of category management.